Civic Works Committee

Report

10th Meeting of the Civic Works Committee

Tuesday, June 13, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors C. Rahman (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Trosow, 
• and P. Van Meerbergen 

ABSENT:

• Mayor J. Morgan 

ALSO PRESENT:

• Councillors D. Ferreira, S. Franke, J. Pribil, S. Stevenson, S. Chambers, G. Dales, J. Dann, D. Escobar, K. Gonyou, O. Katolyk, S. Maguire, K. Mason, S. Mathers, K. Oudekerk, K. Scherr, J. Stanford, J. Taylor, S. Thompson

   

  Remote Attendance: Councillor S. Lewis, E. Bennett, S. Corman, T. Pollitt, A. Rozentals, B. Westlake-Power 

   

  The meeting was called to order at 12:02 PM. 

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Cuddy
  Seconded by: P. Van Meerbergen

  That Items 2.1 to 2.6 BE APPROVED; it being noted that clause 5.1 of the 6th Report of the Integrated Transportation Community Advisory Committee (ITCAC), was noted to require additional review by the Civic Administration with the ITCAC. 

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

2.1

6th Report of the Integrated Transportation Community Advisory Committee

• That the following actions be taken with respect to the 6th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on May 17th, 2023: 

  a)    that the Municipal Council BE REQUESTED to consider the following actions arising from the Integrated Transportation Community Advisory Committee (ITCAC) review of the Neighbourhood Connectivity Plan Pilot Program:

  i)    to amend the Mobility Policy 349 to request that all city streets exempted from this policy be designated for parking on one side of the street only clearly defined exceptions such as cul-de-sacs;

  ii)   to direct the Civic Administration to investigate appropriate means to review the future draft of the Neighbourhood Connectivity Plans with ITCAC in advance of consideration by the Civic Works Committee; and

  iii)   to commend the Civic Administration for a very thorough and successful process which should now be formalized and applied; 

  b)    clauses 1.1, 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 4.1 and 5.2, BE RECEIVED. 

  it being further noted that the presentation and attached photos, from D. Foster, related to this matter, were received;

  
  
  
  
  

2.2

Contract Award - RFT-2023-083 - Traffic Signal Rebuilds for Wonderland Road South at Village Green Avenue and at Teeple Terrace- Irregular Result

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 13, 2023, related to the Traffic Signal Rebuilds for Wonderland Road South at Village Green Avenue and at Teeple Terrace – Irregular Result (RFT-2023-083):

  a)    the bid submitted by ERTH (Holdings) Inc., at its tendered price of $941,478.00 
  (excluding HST), BE ACCEPTED as per Section 8.5 a) iii) of the Procurement of Goods and Services Policy; it being noted that the bid submitted by ERTH (Holdings) Inc., was the only compliant bid of two bids received and meets the City’s specifications and requirements;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT 2023-083); and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-L04IT04)

  
  
  
  
  

2.3

Vauxhall WWTP Pilot Plant - Request to Negotiate and Execute Site Access Agreement

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated June 13, 2023, related to the Vauxhall Wastewater Treatment Plan Pilot Plant Request to Negotiate and Execute Site Access Agreement:

  a)    the proposed by-law, as appended the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on June 27, 2023, to: 

  i)   authorize the Civic Administration to negotiate the terms of a site access agreement with Pall Water for the purposes of establishing a research test facility at Vauxhall Wastewater Treatment Plant; and,

  ii)    authorize the Mayor and the City Clerk to execute the above-noted Agreement;

  b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2023-E07 2023-E03)

  
  
  
  
  

2.4

Appointment of Consulting Engineers for Contract Administration Services - Stormwater Infrastructure and Channel Remediation Projects

• That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 13, 2023, related to the Appointment of Consulting Engineers for Contract Administration Services for the Stormwater Infrastructure and Channel Remediation Projects:

  a)    the following consulting engineers BE APPOINTED to carry out consulting services for the identified stormwater infrastructure projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy:

  i)    AECOM Canada Ltd. BE APPOINTED consulting engineers to complete the resident inspection and contract administration of Mud Creek Phase 2A Culvert replacement on Oxford Street West in the total amount of $127,098.00, including contingency (excluding HST);

  ii)    the engineering design fees for AECOM Canada Ltd. BE INCREASED to recognize the additional design scope of work for the project, in accordance with the estimate on file, by $196,758.61 (excluding HST), from $746,074.00 to a total upset amount of $942,832.61;

  iii)    Stantec Consulting Limited BE APPOINTED consulting engineers to complete the resident inspection and contract administration of Hyde Park Assignment ‘A’ Project, in the total amount of $188,054.50, including contingency (excluding HST);

  iv)    the engineering design fees for Stantec Consulting Limited BE INCREASED to recognize the additional design scope of work for the project in accordance with the estimate on file, by $15,534.00 (excluding HST), from $301,032.57 to a total upset amount of $316,566.57; and, 

  v)    Matrix Solutions Inc. BE APPOINTED consulting engineers to complete the resident inspection and contract administration of Hyde Park Assignment ‘B’, in the total amount of $159,815.03, including contingency (excluding HST);

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E01)

  
  
  
  
  

2.5

Funding to Support UTRCA Capital/Maintenance Projects and City Watercourse Monitoring Program

• That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 13, 2023, related to the Funding to Support UTRCA Capital Maintenance Projects and City Watercourse Monitoring Program:

  a)    the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the following projects with the City share in the total amount of $85,000.00, including contingency (excluding HST); it being noted that the requirements of this provincial funding program are unique, in that only Conservation Authorities can apply, requiring the use of clause 14.3. (a) of the Procurement of Goods and Service Policy:

  i)    Fanshawe Dam – Safety Boom Design;
  ii)   Fanshawe Dam – Monitoring Upgrades;
  iii)  Fanshawe Dam – Drainage Gallery & Pressure Relief Well Repairs; and,
  iv)  West London Dyke – Supplemental Hand Railing Design and Installation.

  b)    the Upper Thames River Conservation Authority BE APPOINTED to complete the 2023 Dingman Creek Surface Monitoring Program, in accordance with the estimate, on file, at an upset amount of $243,701.00, including 10% contingency (excluding HST); it being noted that this is a unique program for which the UTRCA offers licences as well as full services to complete this work in accordance with Section 14.4 (d), (e) & (h) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, 

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E13)

  
  
  
  
  

2.6

Contract Price Increase - Springbank Reservoirs 1 & 3 Roof Membrane Replacement and Repairs Project

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 13, 2023, related to the Contract Price Increase for the Springbank Reservoirs 1 & 3 Roof Membrane Replacement and Repairs Project:

  a)    Springbank Reservoirs 1 & 3 Roof Membrane Replacement and Repairs (Tender RFT 2022-016) construction contract value with Stone Town Construction Limited BE INCREASED by $1,499,636.96 for a total contract value of $10,768,014.71 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; 

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-L04/E08)

  
  
  
  
  

3.

Scheduled Items

3.1

Blackfriars Bridge - Long Term Use

• That the following actions be taken with respect to the long-term use of the Blackfriars Bridge:

  a)    the Option 1 – to continue with the current bridge configuration – as outlined in the staff report dated June 13, 2023 BE APPROVED;

  b)    the above-noted recommendation from the Long Term Use Study BE SUBMITTED to the Director of the Environmental Approvals Branch, Ontario Ministry of Environment, Conservation and Parks, as required by the previous environmental assessment review; and, 

  it being pointed out that the following individuals made a verbal presentation at the public participation meeting held in conjunction with this matter:

  • T. Loubani
  •  D. Guccuado
  •  R. Andary
  • L. Durham
  • K. Bice
  • J. Culbert
  • M. Wallace
  • J. Harris
  • A. Loewan-Nair
  • M. Miksa
  • J. Necktal
  • Q. Flemming
  • G. Brown
  • A. Lee;  

  it being noted that the staff presentation from G. Dales, Manager Transportation Planning and Design, as appended to the Agenda, with respect to this matter, was received; and,

  it being further noted that the communications, as appended to the Added Agenda, from J. Fyfe-Miller, N. Sproule, H. Tallman and L. Durham, with respect to this matter, were received. (2023-T04)

  
  
  
  Motion Passed

  Additional Votes: 

  
  
• Moved by: H. McAlister
  Seconded by: P. Cuddy

  Motion to open the public participation meeting. 

  
  

  Yeas: (4)	P. Van Meerbergen, H. McAlister, S. Trosow, and C. Rahman
  Nays: (1)	P. Cuddy
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (4 to 1)
• Moved by: P. Van Meerbergen
  Seconded by: S. Trosow

  Motion to close the public participation meeting.

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)
• Moved by: H. McAlister
  Seconded by: P. Van Meerbergen

  Motion to approve parts a) and b) of the motion. 

  
  

  Yeas: (4)	P. Van Meerbergen, H. McAlister, P. Cuddy, and C. Rahman
  Nays: (1)	S. Trosow
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (4 to 1)
• Moved by: P. Van Meerbergen
  Seconded by: P. Cuddy

  it being pointed out that the following individuals made a verbal presentation at the public participation meeting held in conjunction with this matter:

  • T. Loubani
  •  D. Guccuado
  •  R. Andary
  • L. Durham
  • K. Bice
  • J. Culbert
  • M. Wallace
  • J. Harris
  • A. Loewan-Nair
  • M. Miksa
  • J. Necktal
  • Q. Flemming
  • G. Brown
  • A. Lee;  

  it being noted that the staff presentation from G. Dales, Manager Transportation Planning and Design, as appended to the Agenda, with respect to this matter, was received;
   
  it being further noted that the communications, as appended to the Added Agenda, from J. Fyfe-Miller, N. Sproule, H. Tallman and L. Durham, with respect to this matter, were received. (2023-T04)

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

4.

Items for Direction

4.1

Core Area Parking Initiatives

• Moved by: P. Van Meerbergen
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report dated June 13, 2023, related to the Core Area Parking Initiatives:

  a)    the Civic Administration BE DIRECTED to bring forward a business case as part of the 2024-2027 Multi-Year Budget that provides funding to undertake a Downtown Parking Strategy Update;

  b)    the Civic Administration BE DIRECTED to undertake a procurement process to redevelop the parking lot at 185 Queens Avenue for the purposes of a mixed-use development including affordable and market units and a privately owned and operated parking garage that provides both public and reserve parking;

  c)    the Civic Administration BE DIRECTED to extend the current temporary free parking promotion in the Core Area to the first quarter of 2024;

  d)    the Civic Administration BE DIRECTED to bring forward a by-law amendment that would allow reserved parking in City parking lots at a bulk discounted monthly rate; and,

  e)    the above-noted staff report BE RECEIVED. (2023-T02)

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That the Deferred Matters List for the Civic Works Committee, as of May 9, 2023, BE RECEIVED. 

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

5.2

(ADDED) Community Advisory Committee Vacancies

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That the communication as appended to the Added Agenda, from B. Samuels, Chair, Environmental Stewardship and Action Community Advisory Committee, BE RECEIVED. (2023-C04)

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 3:00 PM.