I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that Councillor J.P. Bryant disclosed a pecuniary interest in clause 10 of this Report, having to do with the filling of a vacancy on the Environmental and Ecological Planning Advisory Committee, by indicating that the applicant is a neighbour and a friend.

II.

CONSENT ITEMS

2.

Lease Agreement - London Police Services Board - 42 St. Julien Street

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned property municipally known as 42 St. Julien Street, St. Julien Street Operations Centre:

a)         the Lease Agreement between The Corporation of the City of London and the London Police Services Board (LPS), appended to the staff report dated November 26, 2013 as Appendix "A", BE APPROVED; and

b)         the proposed by-law appended to the staff report dated November 26, 2013 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on December 3, 2013 to approve the Lease Agreement and to authorize the Mayor and the City Clerk to execute the Agreement.

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

3.

Extension of Realty Services - Agency of Record Agreement

Recommendation:  That consideration of the staff report dated November 26, 2013, with respect to the Agency of Record Agreement between The Corporation of the City of London and CB Richard Ellis Limited, BE DEFERRED to the next meeting of the Corporate Services Committee in conjunction with the receipt of additional information from the Civic Administration with respect to agreement details, fees for services, best practices in other municipalities and any other relevant information that would assist the CSC in considering this matter.

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

4.

City of London Community Suite

Recommendation:  That the following actions be taken with respect to the City of London Community Suite:

a)         on the recommendation of the City Manager, the Municipal Council BE ADVISED that the Community Suite has been committed for use by the Canadian Hockey League as part of the successful bidding process for the 2014 Memorial Cup; it being noted that on July 30, 2013, the Municipal Council approved financial support for this event; and

b)         on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated November 26, 2013 BE INTRODUCED at the Municipal Council meeting on December 3, 2013 to delete and replace Council Policy 22(3) entitled “City of London Community Suite Policy” with a revised Policy which delegates authority to the City Manager to approve use of the Community Suite in those circumstances where an international or national event requires the use of the Community Suite as a bid condition in order to secure the event, and which requires the City Manager to advise the Municipal Council of any such approval upon his/her notification that the subject bid was successful.

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

5.

City of London Days - Budweiser Gardens

Recommendation:  That, on the recommendation of the City Clerk, and in accordance with the policy for City events at the Budweiser Gardens, the following event BE APPROVED as a City of London Day at the Budweiser Gardens:

Signatures – Taste Test of London’s Best

June 16, 2014

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

6.

Council Service London Team

Recommendation:  That the following actions be taken regarding the Council Service London Team:

a)         the City Clerk BE DIRECTED to implement a staffing model that provides for 1 Executive Assistant, 2 Administrative Assistants, 2 Co-op positions, as well as the creation of a permanent reception position, commencing in 2014; it being noted that this model can be accommodated within the existing budget; and

b)         the City Clerk BE DIRECTED to report back, at the beginning of the next Council term, on possible amendments to Council Policy 28(2) “Council Members’ Expense Account” to increase the annual expense allocation to $30,000 and to provide clarification as to how the additional funds could be utilized.

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, J.P. Bryant, B. Polhill (4)

NAYS: N. Branscombe (1)

7.

RFP 13-09 - Network Modernization

Recommendation:  That, on the recommendation of the Chief Technology Officer, the following actions be taken with respect to the Network Modernization Request for Proposal which deals with networking software and hardware such as switches, routers, wireless, network management software, design and implementation, ongoing maintenance and support:

a)         the submission from Telus Communications Company, 215 Slater Street, Floor 7, Ottawa, ON K1P 0A6 for modernizing the City of London digital network infrastructure and their submitted total cost for hardware, software and implementation services of $2,487,224 (excluding HST), BE ACCEPTED;

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract;

c)         approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and

d)         the financing for this project BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated November 26, 2013, as Appendix ‘A’.

Motion Passed

YEAS: J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (4)

NAYS: J.F. Fontana (1)

8.

RFP 13-14 - Storage Area Network, Back-Up and Recovery Renewal

Recommendation:  That, on the recommendation of the Chief Technology Officer the following actions be taken with respect to the Storage Area Network, Backup and Recovery Renewal Project Request for Proposal which deals with Storage Area Network (SAN) systems hardware, software and backup and recovery systems hardware and software, associated peripherals such as switches, implementation services and ongoing maintenance and support:

a)         the submission from OnX Enterprise Solutions Ltd, 231 Shearson Crescent, Suite 204, Cambridge, Ontario, N1T 1J5 for modernizing the City of London Storage Area Network and Backup and Recovery systems and their submitted total cost for hardware, software and implementation services of $1,786,892 M (excluding HST), BE ACCEPTED;

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract;

c)         approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and

d)         the financing for this project BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated November 26, 2013, as Appendix ‘A’.

Motion Passed

YEAS: J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (4)

NAYS: J.F. Fontana (1)

III.

SCHEDULED ITEMS

9.

Apportionment of Taxes

That, on the recommendation of the Deputy City Treasurer, the taxes on the blocks of land described in the attached Schedules BE APPORTIONED as indicated on the Schedules pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance at the public hearing associated with this matter, to speak before the Corporate Services Committee.

Motion to open the public participation meeting:

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

Motion to close the public participation meeting.

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, J.P. Bryant, B. Polhill (5)

IV.

ITEMS FOR DIRECTION

10.

Appointment to the Environmental and Ecological Planning Advisory Committee

Recommendation:  That Derek Ellis BE APPOINTED as a Voting Member on the Environmental and Ecological Planning Advisory Committee for the term ending February 28, 2015.

Motion Passed

YEAS: J.F. Fontana, J.B. Swan, N. Branscombe, B. Polhill (4)

RECUSED: J.P. Bryant (1)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

C-1.

A matter pertaining to litigation currently before the Superior Court of Justice, Court files No. 61809/09, No. 1554/10 and No. 1555/10 affecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

C-2.

A matter pertaining to potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and for the purpose of providing instructions and directions to officers and employees of the Corporation with respect to a potential arbitration concerning the apportionment of costs for social housing, Ontario Works, Child Care and Land Ambulance between Middlesex County and the City of London.

C-3.

A matter pertaining to advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations relating to one of the Corporation’s associations or unions.

VII.

ADJOURNMENT