Community and Protective Services Committee

Report

1st Meeting of the Community and Protective Services Committee

Tuesday, December 14, 2021 at 4:00 P.m. - 5:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• J. Helmer,
• M. Hamou,
• S. Hillier,
• and Mayor E. Holder

ABSENT:

• M. Salih

ALSO PRESENT:

• J. Bunn and J. Taylor  

  Remote Attendance: Councillors J. Fyfe-Millar and M. van Holst; L. Livingstone; K. Dickins, O. Katolyk, G. Kotsifas, E. Lane, H. Lysynski, J.P. McGonigle, M. Schulthess, G. Smith, J. Tansley and B. Westlake-Power

  The meeting was called to order at 4:06 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors J. Helmer and S. Hillier

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

1.2

Election of Vice-Chair for the term ending November 14, 2022

• Moved by: M. Cassidy (Chair)
  Seconded by: E. Holder

  That Councillor J. Helmer BE ELECTED Vice-Chair of the Community and Protective Services Committee for the term ending November 14, 2022.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy (Chair), S. Hillier, E. Holder, and M. Hamou
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (5 to 0)

2.

Consent

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That Items 2.1 to 2.5 BE APPROVED. 

  
  

  Yeas: (5)	J. Helmer, M. Cassidy (Chair), S. Hillier, E. Holder, and M. Hamou
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (5 to 0)

2.1

9th Report of the Accessibility Advisory Committee

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That the 9th Report of the Accessibility Advisory Committee, from the meeting held on November 25, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Agreement for London and Middlesex Local Immigration Partnership with Immigration, Refugees and Citizenship Canada

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That, on the recommendation of the City Manager, the proposed by-law as appended to the staff report, dated December 14, 2021, with respect to an Agreement for London and Middlesex Local Immigration Partnership with Immigration, Refugees and Citizenship Canada, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021 to:

  a)    authorize and approve the Contribution Agreement for the London and Middlesex Local Immigration Partnership between Her Majesty the Queen in Right of Canada, as represented by the Minister of Immigration, Refugees and Citizenship Canada and The Corporation of the City of London, substantially in the form appended to the above-noted by-law;

  b)    authorize the Mayor and the City Clerk to execute the above-noted Contribution Agreement for the London and Middlesex Local Immigration Partnership;

  c)    delegate authority to the City Manager, or written designates, to approve and execute any further amendments to the London and Middlesex Local Immigration Partnership Contribution Agreement if the amendments are substantially in the form of the above-note Contribution Agreement; and,

  d)    delegate authority to the City Manager, or written designates, to undertake all the administrative, financial and reporting acts, including signing authority regarding application forms for funding, budgets, cash flows, other financial reporting including financial claims and directions, consents and other authorizations as may be required, provided that the monetary amounts do not exceed the maximum amount of Canada’s contribution specified in the Contribution Agreement that are necessary in connection with the above-noted Contribution Agreement. (2021-S15)

  
  
  
  
  Motion Passed

2.3

Administrative Monetary Penalties - Application to Municipal By-laws and Housekeeping Amendments

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report dated December 14, 2021, related to Administrative Monetary Penalties – Application to Municipal By-laws and Housekeeping Amendments:

  a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021, to amend By-law A-54, as amended, for the purpose of applying the Administrative Monetary Penalties System By-law to various municipal by-laws;

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021, to amend By-law PS-112, referred to as the Off-Street Residential Parking By-law, to add a new section in Part 6; 

  c)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021, to amend By-law PH-15, referred to as the Idling Control By-law, to add a new section in Part 4; 

  d)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021, to amend By-law C.P.-1555-252, referred to as the Tree Protection By-law, to add a new section in Part 14; and,

  e)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021, to amend By-law CP-22, referred to as the Boulevard Tree Protection By-law, to add a new section in Part 9. (2021-C01)

  
  
  
  
  Motion Passed

2.4

Single Source (SS21-49) Reaching Home Capital Projects

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report dated December 14, 2021, related to Single Source (SS21-49) Reaching Home Capital Projects:

  a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on December 21, 2021, to:

  i)    authorize and approve the standard form Reaching Home: Canada’s Homelessness Strategy Sub-Project Funding Agreement, to be entered into between the City of London and such entities who have been selected for funding for their sub-projects in accordance with the City’s funding Agreement with Canada, substantially in the form appended to the above-noted by-law;
  ii)    delegate authority, jointly and severally, to the Deputy City Manager, Social and Health Development, and their written designates, the discretionary power to insert the applicable required information in the above-noted Sub-Project Funding Agreement;
  iii)    delegate discretionary power to the Deputy City Manager, Social and Health Development, to approve the above-noted Agreement with the details inserted in subparagraph 2(a), and execute agreements which employ this form on the condition that the exercise of such powers is consistent with the Reaching Home: Canada’s Homelessness Strategy guidelines and applicable agreements with Canada, and that the exercise of such powers does not require additional funding or is provided for in the City’s current budget, and that does not increase the indebtedness or contingent liabilities of the City, subject to prior review and approval by the Manager of Risk Management;
  iv)    delegate discretionary power to the Deputy City Manager, Social and Health Development, and their written designates, jointly and severally, to authorize and approve such further and other documents, including amending agreements, that may be required in furtherance of the City of London’s agreements with organizations that are consistent with the Reaching Home: Canada’s Homelessness Strategy guidelines and applicable agreements with Canada and requirements contained in the standard form Sub-Project Funding Agreement approved in the above-noted by-law, and that do not require additional funding or are provided for in the City’s current budget, and that do not increase the indebtedness or contingent liabilities of the City, subject to prior review and approval by the Manager of Risk Management; and,
  v)    delegate authority to the Deputy City Manager, Social and Health Development to execute such documents, including the above-noted amendments agreements; 

  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this matter;

  c)    the approval given, herein, BE CONDITIONAL upon The Corporation of the City of London entering into and/or amending Purchase of Service Agreements and/or Contribution Agreement with Agencies outlined in the above-noted staff report; and,

  d)    the Overview of Reaching Home Capital Project Funding Allocations, as appended to the above-noted staff report, BE RECEIVED. (2021-S11/F11A)

  
  
  
  
  Motion Passed

2.5

Housing Stability Services - Housing Stability Bank Single Source Procurement SS21-48

• Moved by: S. Hillier
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report dated December 14, 2021, related to Housing Stability Services - Housing Stability Bank Single Source Procurement SS21-48:

  a)    for Housing Stability Bank services, a funding agreement extension BE APPROVED for the existing Purchase of Service Agreement with The Salvation Army at a total estimated amount of $450,000 (excluding HST), effective as of December 22, 2021 to March 31, 2022, as per The Corporation of the City of London Procurement Policy Section 14.4.d; 

  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts necessary to wind down the current Housing Stability Bank, including transitioning client interest free loan program to a grant program for the period of January 1, 2022 to March 31, 2022; and,

  c)    the approval given, herein, BE CONDITIONAL upon The Corporation of the City of London entering into and/or amending a Purchase of Service Agreement with The Salvation Army Centre of Hope. (2021-S11)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That the Deferred Matters List for the Community and Protective Services Committee, as at December 6, 2021, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy (Chair), S. Hillier, E. Holder, and M. Hamou
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (5 to 0)

6.

Confidential

None.

7.

Adjournment

The meeting adjourned at 4:14 PM.