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19TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on May 23, 2017, commencing at 12:32 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor P. Hubert (Chair) and Councillors J. Helmer, J. Morgan, T. Park and H.L. Usher and L. Rowe (Secretary).

 

ALSO PRESENT:  Councillor M. van Holst; M. Hayward, A.L. Barbon, G. Belch, B. Card, S. Corman, B. Coxhead, C. Crossman, K. Graham, A. Hagan, S. LaForge, D. Mounteer, J. Raycroft, M. Ribera, S. Spring, J. Taylor, T. Van Klink (Outside Counsel), B. Warner and P. Yeoman.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that the following pecuniary interests were disclosed:

 

a)            Councillor T. Park disclosed a pecuniary interest in clause C-3 of the Confidential Appendix to the 19th Report of the Corporate Services Committee, having to do with a matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition, by indicating that her family owns property in the vicinity.

 

b)            Councillor J. Morgan disclosed a pecuniary interest in clause C-1 of the Confidential Appendix to the 19th Report of the Corporate Services Committee, having to do with a matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition, by indicating that his employer is involved in the proposed transaction.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Declare Surplus - City-Owned Property - Abutting 3195 White Oak Road

 

That, on the recommendation of the City Manager, on the advice of the Manager of Realty Services, with respect to the vacant City-owned property abutting 3195 White Oak Road, described as Part Lot 31, Concession 2, containing an area of approximately 21,517 square feet (1999 square meters), the following actions be taken:

 

a)         the subject property BE DECLARED SURPLUS; and

 

b)         the subject property BE OFFERED for sale to the abutting property owners at fair market value, failing which it will be tendered for sale in accordance with the City’s Sale and Other Disposition of Land Policy.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

3.

STAFF REPORT - Declare Surplus - Closed Road Allowance - Part of Hyde Park Road

 

That, on the recommendation of the City Manager, on the advice of the Manager of Realty Services, with respect to the closed road allowance on Hyde Park Road, described as Hyde Park Road between Lots 24 and 25, Concession 5, containing an area of approximately 16,286 square feet (1513 m2), the subject property BE DECLARED SURPLUS.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

4.

STAFF REPORT- Review of City of London Ward Boundaries

 

That, on the recommendation of the City Clerk, the proposed by-law appended to the staff report dated May 23, 2017 BE INTRODUCED at the Municipal Council meeting to be held on May 30, 2017 to set out the City of London’s ward boundaries in preparation for the 2018 Municipal Election.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, T. Park, H.L. Usher (4)

 

NAYS: J. Morgan (1)

 

III.

SCHEDULED ITEMS

 

None.

 


 

IV.

ITEMS FOR DIRECTION

 

5.

STAFF REPORT - Asset Review: Class A - Vacant Land and Buildings

 

That, on the recommendation of the City Manager the following actions be taken with respect to an asset review of Class A – vacant land and buildings:

 

a)         the staff report dated May 23, 2017, regarding the findings and recommendations of the asset review of City of London vacant land and buildings BE RECEIVED for information;

 

b)         consistent with the Sale and Other Disposition of Land Policy, Municipal Council BE ADVISED that the Housing Development Corporation, London (HDC) has requested that 403 Thompson Road and 122 Base Line Road West be transferred to HDC ownership for the purpose of affordable housing development;

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative actions necessary to transfer 403 Thompson Road and 122 Base Line Road West from City of London ownership to the HDC for affordable housing purposes, consistent with the Asset Transfers to Municipal Services Corporations Policy; it being noted that the transfer will be subject to a 10-year reversion clause should the lands not be sold or developed by the HDC;

 

d)         based on the results of the asset review, the following City-owned properties BE DECLARED SURPLUS to the needs of the City (see maps included in Appendix ‘B’ to the staff report dated May 23, 2017):

 

i)          a portion of 535 Pinetree Drive;

 

ii)          Roll # 030290038000000 Oxford Street East;

 

iii)         92 Clemens Street;

 

iv)        Roll # 030750205990000 Huron Street East;

 

v)         748 Classic Drive;

 

vi)        116 Emery Street West; and,

 

vii)        130 Southdale Road West; and

 

e)         the Civic Administration BE DIRECTED to develop a program for the disposal of small parcels of City-owned land that are not required for City needs and are not independently viable for development;

 

it being noted that disposal processes are presently underway for the Class A assets located at  47 Outer Drive, 7 Annadale Drive, and 391 South Street;

 

it being further noted that the Corporate Services Committee heard the attached presentation from the Director, Development Finance, with respect to this matter.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

6.

STAFF REPORT - Canada 150 London - SesquiFest 2017 Update

 

That, on the recommendation of the Director, Community and Economic Innovation, the staff report dated May 23, 2017, providing an updated on the Canada 150 London SesquiFest 2017, BE RECEIVED for information; it being noted that the Corporate Services Committee heard the attached presentation from L. Karidas with respect to this matter.

 


 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

7.

Appointments to the Accessibility Advisory Committee (Requires 2 Persons with a Disability)

 

That Laurie Chappell and Faye Simmons BE APPOINTED as Voting Persons with Disabilities to the Accessibility Advisory Committee for the term ending February 28, 2019; it being noted that these individuals were appointed in accordance with the attached ranked ballot.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

8.

SesquiFest Ontario Craft Beer Garden - Request for Designation as a Municipally Significant Event

 

That the SesquiFest  Ontario Craft Beer Garden, to be held on June 29, 2017 to July 2, 2017 from 12:00 PM to 11:00 PM and July 3, 2017 from 12:00 PM to 7:00 PM, at the corner of Carling Street and Talbot Street, London, ON, BE DESIGNATED as a municipally significant event.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 19th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 1:44 PM to 2:40 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition.

 

C-3.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-4.

A matter pertaining to litigation or potential litigation currently before the Ontario Superior Court of Justice, Court file No. 49075, affecting the municipality; and  advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 2:40 PM.