I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

1st Report of LTC Long Term Growth Report Working Group

Recommendation:  That the following actions be taken with respect to the 1st Report of the LTC Long Term Growth Report Working Group from its meeting held on April 23, 2014:

a)         the London Transit Commission’s (LTC) 2013 Performance Report BE REFERRED to the Municipal Council, through the Civic Works Committee, to:

i)            consider the two part service review to be undertaken in 2014; and,

ii)          consider the need to increase future funding for transit; and,

b)         the LTC BE ENCOURAGED to advise the Municipal Council of its communications strategy supporting investment in transit;

it being noted that the LTC Long Term Growth Report Working Group (LTCWG) received a presentation dated April 9, 2014, from L. DuCharme, General Manager, LTC with respect to the LTC’s 2013 Performance Report; and,

c)      clauses 2 and 3 BE RECEIVED.

Motion Passed

YEAS: S. Orser, H.L. Usher, J.L. Baechler (3)

3.

Appointment of Consulting Engineers for Inspection, Contract Administration and Engineering Services Associated with the Construction of 2014 Infrastructure Lifecycle Renewal Projects: Contracts #2, #3 and #10

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of Consulting Engineers for the following 2014 Infrastructure Lifecycle Renewal Projects; Contract #2: St. James Street & Willingdon Avenue, Contract #3: William Street, and Contract #10: Commissioners Road:

a)         the following Consulting Engineering firms BE AUTHORIZED to carry out the inspection, contract administration and engineering services, including geotechnical services for the said projects, at the upset amounts identified below, in accordance with the estimate, on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

i)          Contract #2: R.V. Anderson Associates Limited (RVA); in the amount of  $247,049.00, including contingency, excluding HST;

ii)         Contract #3: AECOM Canada Ltd. (AECOM); in the amount of $229,223.50, including contingency, excluding HST;

iii)         Contract #10: Delcan Corporation (DELCAN); in the amount of $215,039.00, including contingency, excluding HST; 

b)         the financing for the work identified in a), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 12, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with each Consultant for the respective project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

4.

Sunningdale Road and Wonderland Road North Roundabout Construction Administration-Appointment of Consulting Engineer

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2014 Sunningdale Road and Wonderland Road North Roundabout project:

a)         Dillon Consulting Limited BE APPOINTED Consulting Engineers for the contract administration and resident supervision of the said project in the amount of $315,949.15, excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 12, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 14-53); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including purchase orders and agreements required to give effect to these recommendations.  (2014-A05)

5.

Southwest Area Trunk Sanitary Sewer Detailed Design-Appointment of Consulting Engineer: Phase 1- Wonderland Road South (Dingman Drive to Wharncliffe Road South) and Hamlyn Street (Wonderland Road South to Campbell Street)

Recommendation:  That, on the recommendation of the Director, Water, Wastewater and Treatment, the following actions be taken with respect to the Phase 1 Southwest Area Sanitary Sewer Detailed Design (ES5260 & ES5247):

a)         AECOM Canada Limited BE APPOINTED Consulting Engineers in the amount of $399,926.00, including 10% contingency, excluding HST, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 12, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

6.

(ADDED) Funding for 2014 Thames Region Ecological Association Bicycle Festival

Recommendation:  That, on the recommendation of the City Clerk, the following actions be taken regarding financial grants/contributions or awards to third party individuals, organizations or groups by an Advisory Committee:

a)         notwithstanding Council Policy 5(16) General Policy for Advisory Committees, which indicates that financial grants/contributions or awards to third party individuals, organizations or groups shall be directed to the appropriate Civic Department to be addressed through the approval and reporting processes already established by the Municipal Council for those situations, and due to the timing of the establishment of the Cycling Advisory Committee, the City Clerk BE DIRECTED, on a one-time basis, to release the amount of $1,500.00 from the Transportation Advisory Committee’s (TAC) 2014 Budget, to support the 2014 Thames Region Ecological Association Bicycle Festival; it being noted that the TAC has contributed towards the TREA Bicycle Festival for a number of years in an effort to educate the public on different modes of transportation;

b)         the 2015 Draft Budget for the Transportation Advisory Committee BE REDUCED by the amount of $1,500, and those funds BE REALLOCATED to the 2015 Draft Budget for the City of London’s Environmental Programs area; it being noted that this will assist in supporting programs such as the Bicycle Festival, as part of the City’s efforts to assist its community partners undertake promotional and awareness initiatives that are a key part of the 2-Year Implementation Plan for Active Transportation and Transportation Demand Management initiatives approved by Council in Fall 2013;

c)         NO ACTION BE TAKEN to amend Council Policy 5(16) General Policy for Advisory Committees with respect to financial grants/contributions or awards to third party individuals, organizations or groups, as it is currently very explicit that an Advisory Committee may not make a financial grant/contribution or award to third party individuals, organizations or groups unless that ability is explicitly provided for within the Advisory Committee’s mandate; and,

d)         the City Clerk BE DIRECTED to ensure that all Advisory Committees are made aware, through the orientation process, that they do not have the ability to provide financial grants/contributions or awards to third party individuals, organizations or groups unless that is explicitly provided for within the Advisory Committee’s mandate, and that no exceptions shall be made to this Policy given the Corporation’s recently-updated granting process.

VI.

ADJOURNMENT

The meeting adjourned at 4:13 PM.