Civic Works Committee

Report

10th Meeting of the Civic Works Committee

Tuesday, July 26, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers

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PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• A. Job and A. Pascual
  
  Remote Attendance: Councilllors M. Hamou and S. Lewis; G. Barrett, B. Card, S. Corman, J. Dann, K. Dawtrey, U. DeCandido, K. Huckabone, D. MacRae, M. McVicar, A. Rammeloo, K. Scherr, J. Stanford, and B. Westlake-Power
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer, M. van Holst, and P. Van Meerbergen.
       

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no disclosures of pecuniary interest were received.

2.

Consent

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That Items 2.1 to 2.11, excluding 2.5, BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.1

1st and 2nd Reports of the Integrated Transportation Community Advisory Committee

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That the 1st and 2nd Reports of the Integrated Transportation Community Advisory Committee, from its meetings held on June 15, 2022 and July 13, 2022 respectively, BE RECEIVED;

  it being noted that the communication from W. Brock, with respect to this matter, was received. (2022-T02)

  
  
  
  
  Motion Passed

2.2

1st Report of the Environmental Stewardship and Action Community Advisory Committee

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That the 1st Report of the Environmental Stewardship and Action Community Advisory Committee, from its meeting held on June 29, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

2.3

RFT-2022-149 Automated Turning Movement Studies Tender Award - Irregular Result

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 26, 2022, related to the procurement of automated turning movement studies:

  a)    the approval hereby BE GIVEN to enter a contract for the supply of turning movement studies to Spectrum Traffic Data Inc., at the tendered price of $155,000.00, excluding HST; 

  it being noted that only one bid was received and is therefore an irregular result purchase as per Section 8.10 of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Spectrum Traffic Data Inc. to the satisfaction of the Manager of Purchasing and Supply and the Deputy City Manager, Environment and Infrastructure; and,

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval. (2022-T05)

  
  
  
  
  Motion Passed

2.4

Request for Proposal RFP2022-120 Contract Award of 2022 Sewer Lining (CIPP)

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 26, 2022, related to RFP2022-120 - contract award of 2022 Sewer Lining (CIPP):

  a)    the bid submitted by Insituform Technologies Limited at its tendered price of $4,077,716.10, excluding HST, BE ACCEPTED;

  it being noted that the bid submitted by Insituform Technologies Limited was the only bid meeting the technical criteria and meets the City’s specifications and requirements in all areas; 

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E01)

  
  
  
  
  Motion Passed

2.6

Consultant Contract Increase for the Mud Creek Phase 2 Detailed Design

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 26, 2022, related to the requested increase to the Consultant contract services for the Mud Creek Phase 2 detailed design:

  a)    the engineering fees for AECOM Canada Ltd. BE INCREASED to recognize the additional scope of work for the project in accordance with the estimate on file, by $145,338, excluding HST, from $600,736 to a total upset amount of $746,074, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; and,

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2022-F17) 

  
  
  
  
  Motion Passed

2.7

Summerside Spillway Cable Concrete Repairs - Contract Amendment

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 26, 2022, related to the Summerside Spillway Cable Concrete Repairs contract:  

  a)    the contact award to CH Excavating (2013) BE INCREASED to carry out the cable concrete repairs to the Summerside Spillway in accordance with the estimate, on file, by an amount of $38,012.93 from $173,425.04 to a maximum total of $211,437.97, including 20% contingency, excluding HST, in accordance with Section 20.3 of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report; 

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation amending the original contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-F17) 

  
  
  
  
  Motion Passed

2.8

Contract Price Increase: 2021 Infrastructure Renewal

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report July 26, 2022, related to the following three projects: Wonderland Road South Watermain Installation; Wortley Road Reconstruction; and Saskatoon Street, Brydges Street and Wavell Street Active Transportation Improvement:

  a)    the Wonderland Road South Watermain Installation (Tender T21-40) contract value with Bre-Ex Construction Inc. BE INCREASED by $220,000.00 to a maximum total of $1,299,999.99, excluding HST, in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy; 

  b)    the Wortley Road Reconstruction (Tender T21-05) contract value with Bre-Ex Construction Inc. BE INCREASED by $200,000.00 to a maximum total of $3,049,388.03, excluding HST, in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy;

  c)    the Saskatoon Street, Brydges Street and Wavell Street Active Transportation Improvement (Tender T21-89) contract value with J-AAR Excavating Ltd. BE INCREASED by $170,000.00 to a maximum total of  $2,829,631.75, excluding HST, in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy;

  d)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  e)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-D02/F17) 

  
  
  
  
  Motion Passed

2.9

Closing Princess Street

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated July 26, 2022, BE INTRODUCED at the Municipal Council meeting to be held on August 2, 2022, to stop up and close Princess Street. (2022-T09) 

  
  
  
  
  Motion Passed

2.10

Strategic Plan Variance Report

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated July 26, 2022, related to the Strategic Plan Progress Variance BE RECEIVED for information. (2022-A23)

  
  
  
  
  Motion Passed

2.11

Municipal Waste & Resource Materials Collection By-law Amendment

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law as appended to the staff report dated July 26, 2022, BE INTRODUCED at the Municipal Council meeting to be held on August 2, 2022, to amend the Municipal Waste & Resource Collection By-law (WM-12) to remove the additional packaging requirements for curbside collection of ceramic toilets (package inside a cardboard box and sealed) and add broken and cracked toilets as a curbside non-collectible material to enhance health and safety of the sanitation operators and public. (2022-E07) 

  
  
  
  
  Motion Passed

2.5

Appointment for Consulting Engineer and Drainage Superintendent By-Law Update Under the Drainage Act

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 26, 2022, related to the appointment of consulting services and the appointment of a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990:

  a)    Spriet Associates London Ltd. BE APPOINTED consulting engineers to be named as the Drainage Superintendent for the City of London to carry out the duties imposed upon Spriet Associates London Ltd. pursuant to the Drainage Act, R.S.O. 1990 in accordance with the estimate, on file, which will be administratively awarded in accordance with Section 15.2 (c) of the City of London’s Procurement of Goods and Services Policy;

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on August 2, 2022, to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990, c. D.17, and to repeal By-law No. A.-5339-123 entitled “A by-law to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990”;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E09)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Scanlan Street Connection

• Moved by: M. van Holst
  Seconded by: J. Helmer

  That the communications from Councillor M. van Holst, dated July 16, 2022 and July 25, 2022, respectively, related to the Scanlan Street Connection and the River and Gore Roads Intersection BE RECEIVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the Civic Works Committee Deferred Matters List as at July 18, 2022, BE RECEIVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That the meeting BE ADJOURNED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The meeting adjourned at 12:51 PM.