Civic Works Committee

Report

Meeting #:	8th Meeting of the Civic Works Committee
Date:	Tuesday, May 15, 2018 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• T. Park,
• P. Squire,
• and H. Usher

ABSENT:

• Councillors V. Ridley,
• P. Hubert,
• and Mayor M. Brown

ALSO PRESENT:

• ​Councillors J. Helmer and M. van Holst; J. Bunn, G. Gauld, D. MacRae, S. Maguire, S. Mathers, J. Millson, D. O'Brien, L. Rowe, K. Scherr, S. Spring, J. Stanford, J. Weaver

   

  The meeting was called to order at 4:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: H. Usher
  Seconded by: P. Squire

  That Items 2.1 to 2.10 BE APPROVED.

  
  

  Yeas: (3)	T. Park, P. Squire, and H. Usher
  Absent: (3)	V. Ridley, P. Hubert, and Mayor M. Brown

  
  Motion Passed (3 to 0)

2.1

Contract Amendments - Winter Maintenance Road Plow and Combination Plow Spreader Equipment

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer:

  a)            approval BE GIVEN to exercise the Procurement of Goods and Services Policy, under Section 20.3 (e) ii contract amendments, to add additional equipment for road plowing, sanding and salting;

  b)            the contract with D-K Equipment Limited for the supply of two (2) graders with operators, within C15-119rv1 (T15-20), ending March 29, 2020, and Ferrari Concrete for one (1) additional sander/salter with plow and operator, within C16-125rv1 (T16-68), ending April 10, 2021, BE ACCEPTED;

  c)            the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this contract; and,

  d)            approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or having a purchase order, or contract record relating to the subject matter of this approval. (2018-L04)

  
  
  
  Motion Passed

2.2

Contract Award - Tender 18-37 Construction of Waste Disposal Cell 9 and Extension of On-Site Access Road W12A Landfill

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the W12A Landfill Cell 9 expansion and extension of the On-Site Access Road:

  a)            the bid submitted by Ron Murphy Contracting Co. Ltd (Ron Murphy), at its tendered price of $4,417,609.76, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Ron Murphy was the lowest of six (6) bids received;

  b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 15, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 18-37); and

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-E07A)

  
  
  
  Motion Passed

2.3

Contract Award - Tender No. T18-21 - Infrastructure Renewal Project - Contract 11 - Hamilton Road & Sackville Street 

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Hamilton Road and Sackville Street Infrastructure Renewal Project:

  a)            the bid submitted by Omega Contractors Inc., at its corrected tendered price of $4,145,616.26 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by Omega Contractors Inc. was the lowest of six bids received and meets the City’s specifications and requirements in all areas;

  b)            IBI Group Inc. BE AUTHORIZED to carry out the resident inspection and contract administration in the amount of $498,477.10 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  c)            the financing for this project BE APPROVED with the Sources of Financing Report appended to the staff report dated May 15, 2018;

  d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (T18-21); and,

  f)             the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations. (2018-T04)

  
  
  
  Motion Passed

2.4

Adelaide Street North Environmental Assessment - Fanshawe Park Road East to Sunningdale Road East  - Appointment of Consulting Engineer

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Adelaide Street North Environmental Assessment:

  a)            Parsons Inc. BE APPOINTED as Consulting Engineers for the project in the amount of $319,462.00 (excluding HST), in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy;

  b)            the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 15, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-D19)

  
  
  
  Motion Passed

2.5

Appointment of Consulting Engineer - Design and Construction Administration Services -  Dingman Creek Pumping Station Upgrades

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director of Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for the design and construction administration of the Dingman Creek Pumping Station upgrades:

  a)            Stantec Consulting Limited BE APPOINTED as consulting engineers in the amount of $976,428.00, including 20% contingency, excluding HST, and in accordance with Section 12.2 b) of the City of London’s Procurement of Goods and Services Policy;

  b)            the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 15, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-A05)

  
  
  
  Motion Passed

2.6

Contract Award - Tender RFT 18-40 - North Routledge Park -  Sanitary Sewer Servicing

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the North Routledge Park sanitary sewer servicing project:

  a)            the bid submitted by Bre-Ex Construction Incorporated, 247 Exeter Road London ON N6L 1A5, for the construction of sewers on North Routledge Park, at its tendered price of $1,651,062.02, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Incorporated was the lowest of six bids received and meets the City’s specifications and requirements in all areas;

  b)            the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated May 15, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for this project (Tender RFT18-40); and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

  
  
  
  Motion Passed

2.7

Update On Nomination to the Steering Committee of the Thames Sydenham Source Water Protection Region

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the Source Water Protection Committee and the County of Middlesex BE ADVISED that the City of London does not wish to nominate a representative to the Thames Sydenham Source Water Protection Committee and defers to the County of Middlesex the nomination of future candidates; it being noted that the City of London is decommissioning the last of its emergency wells, so the work of the Source Protection Committee is better suited to representation by the County, if it so chooses. (2018-E13)

  
  
  
  Motion Passed

2.8

Contract Award - Tender T18-38 - Vauxhall-Pottersburg Interconnection Project

• Moved by: H. Usher
  Seconded by: P. Squire

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, and subject to receipt of the requisite regulatory approvals, the following actions be taken with respect to the award of contracts for the Vauxhall-Pottersburg interconnection construction project:

  a)            the bid submitted by Bre-Ex Construction Incorporated, at its tendered price of $6,462,841.34, excluding HST, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Incorporated was the lowest of three bids received and meets the City’s specifications and requirements in all areas;

  b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 15, 2018;

  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract relating to this project (Tender 18-38); and,

  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

  
  
  
  Motion Passed

2.9

4th Report of the Transportation Advisory Committee

• Moved by: H. Usher
  Seconded by: P. Squire

  That the 4th Report of the Transportation Advisory Committee, from its meeting held on April 24, 2018, BE RECEIVED.

  
  
  
  Motion Passed

2.10

5th Report of the Cycling Advisory Committee

• Moved by: H. Usher
  Seconded by: P. Squire

  That the 5th Report of the Cycling Advisory Committee, from its meeting held on April 18, 2018, BE RECEIVED.

  
  
  
  Motion Passed

4.

Items for Direction

4.1

Automated Speed Enforcement

• Moved by: P. Squire
  Seconded by: H. Usher

  That the Civic Administration BE DIRECTED to undertake the following actions with respect to automated speed enforcement:

  a)            consult with the London Road Safety Coalition, appropriate Advisory Committees, local school boards and other stakeholders with respect to the potential implementation of automated speed enforcement in community safety zones and school zones;

  b)            consult with relevant staff at the Town of Canmore, Alberta with respect to their experience implementing Canmore’s “I Drive Safely” program, which includes automated speed enforcement; and,

  c)            report back to the appropriate Standing Committee with respect to:

                  i)             a proposed approach to automated speed enforcement in community safety zones and school zones;

                  ii)            establishment of speed limits at or below 40 km/hr for community safety zones and school zones;

                  iii)           the proposed budget for an automated speed enforcement program;

                  iv)           the proposed allocation for any revenues collected as a result of automated speed enforcement in excess of the costs of the program (eg. Other vision zero road safety initiatives); and,

                  v)            preliminary data gathered about the effectiveness of existing measures deployed in school zones (pedestrian crossovers, road markings, lower speed limits, etc.);

  it being noted that a communication dated April 16, 2018, from Councillors J. Zaifman, V. Ridley, J. Morgan and M. Salih, was received with respect to this matter. (2018-T08)

  
  

  Yeas: (3)	T. Park, P. Squire, and H. Usher
  Absent: (3)	V. Ridley, P. Hubert, and Mayor M. Brown

  
  Motion Passed (3 to 0)

4.2

Watson Street

• Moved by: H. Usher
  Seconded by: P. Squire

  That the following communications with respect to the cleaning of Watson Street BE RECEIVED and BE REFERRED to the Civic Administration for appropriate follow-up:

  a)            communication from Councillor M. van Holst;

  b)            communication from A. and M. Alas; and,

  c)            communication from Watson Park Homeowners Association. (2018-T06)

  
  

  Yeas: (3)	T. Park, P. Squire, and H. Usher
  Absent: (3)	V. Ridley, P. Hubert, and Mayor M. Brown

  
  Motion Passed (3 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: H. Usher
  Seconded by: P. Squire

  That the Civic Works Committee Deferred List, as at April 23, 2018, BE RECEIVED.

  
  

  Yeas: (3)	T. Park, P. Squire, and H. Usher
  Absent: (3)	V. Ridley, P. Hubert, and Mayor M. Brown

  
  Motion Passed (3 to 0)

6.

Adjournment

The meeting adjourned at 4:28 PM.