Corporate Services Committee

Report

11th Meeting of the Corporate Services Committee

Monday, June 21, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• M. Ribera, C. Saunders

  Remote Attendance: Councillor S. Hillier; L. Livingstone, A. Anderson, A. Barbon, S. Corman, J. Dann, M. Goldrup, K. Scherr, B. Warner, B. Westlake-Power, J. Wills

  The meeting is called to order at 12:02 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors M. van Holst, J. Morgan, E. Peloza and A. Kayabaga.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

2.

Consent

2.1

Issuance of Proclamations – Pilot Program Review

• Moved by: A. Kayabaga
  Seconded by: M. Cassidy

  That the following actions be taken with respect to the report dated June 21, 2021 entitled “Issuance of Proclamations Policy – Pilot Program Review”:

  a)       the above-noted pilot BE CONSIDERED completed; 

  b)       the City Clerk BE DIRECTED to bring forward proposed amendments to the Issuance of Proclamation Policy to a future meeting of the Corporate Services Committee for consideration, that would include:

       i)     application process refinements to require a specific local contact in the City of London; 

       ii)    an expanded promotion plan for proclamations, through Corporate social media,

       iii)    revisions that would permit multiple, distinct proclamation requests from the same organization;   

  c)      the above-noted report BE RECEIVED.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.2

Respectful Workplace Policy and Workplace Violence Prevention Procedure Annual Report - March 1, 2020 to December 31, 2020

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That, on the recommendation of the Director, People Services, and the concurrence of the City Manager, the Annual Report regarding the Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination) and Workplace Violence Prevention Procedure BE RECEIVED for information purposes.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.3

Expropriation of Lands – Dingman Drive Improvements Project

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, with the concurrence of the Director, Transportation and Mobility, on the advice of the Director, Realty Services, approval BE GIVEN to the expropriation of land as may be required for the Dingman Drive improvements project, and that the following actions be taken in connection therewith:

  a)      application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority for the approval to expropriate the land required for the Dingman Drive improvements project;

  b)      The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

  c)      The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and,

  d)      the proposed by-law as appended to the staff report dated June 21, 2021 as Schedule “B” BE INTRODUCED at the Council meeting on July 6, 2021 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None. 

4.

Items for Direction

4.1

Application – Issuance of Proclamation – World Patient Safety Day

• Moved by: A. Kayabaga
  Seconded by: J. Morgan

  That based on the application dated June 10, 2021 from Patient for Patient Safety Canada, September 17, 2021 BE PROCLAIMED as World Patient Safety Day.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.2

Standing Committee Membership – Federation of Canadian Municipalities

• Moved by: M. Cassidy
  Seconded by: J. Morgan

  That the following actions be taken with respect to the Federation of Canadian Municipalities (FCM) Standing Committee(s):
  
  a)      Councillor M. Cassidy BE ENDORSED to serve on FCM Standing Committees, for the 2021/2022 term; and,
  
  b)      subject to Councillor M. Cassidy's successful application to serve on the FCM Standing Committee(s), all associated cost to attend the Board of Directors meetings, the Sustainable Community Conference and Trade Show and the Annual Conference and AGM for the 2021/2022 term BE APPROVED for reimbursement by The Corporation of the City of London outside of her annual expense allocation.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None. 

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: M. van Holst

  That the Corporate Services Committee convene, In Closed Session, to consider the following:

  6.1 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.4 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.5 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.6 Solicitor-Client Privileged Advice/Litigation/ Potential Litigation

  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  6.7 Personal Matters/Identifiable Individual

  A matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

  6.8 Personal Matters/Identifiable Individual

  A matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes in closed session from 12:59 PM to 1:33 PM.  

  
  

7.

Adjournment

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 1:33 PM.