Council

Minutes

The 8th Meeting of City Council

Tuesday, April 21, 2020 at 4:00 P.m. - 5:00 P.m.

Council Chambers

Present:

• Mayor E. Holder,
• M. van Holst,
• S. Lewis,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• S. Lehman,
• A. Hopkins,
• P. Van Meerbergen,
• S. Turner,
• E. Peloza,
• A. Kayabaga,
• and S. Hillier

Also Present:

• C. Saunders, M. Schuthess, J. Taylor and B. Westlake-Power.

   

  Remote Staff Attendance:  L. Livingstone, A. Barbon, B. Card, S. Datars Bere, G. Kotsifas, K. Scherr, C. Smith and S. Stafford.

   

  The meeting is called to order at 4:02 PM, with Mayor E. Holder in the Chair and all Members participating; it being noted that the following Members were in remote attendance:  Councillors M. van Holst, S. Lewis, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, P. Van Meerbergen, S. Turner, E. Peloza, A. Kayabaga and S. Hillier.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

2.

Recognitions

None.

3.

Review of Confidential Matters to be Considered in Public

None

4.

Council, In Closed Session

None.

5.

Confirmation and Signing of the Minutes of the Previous Meeting(s)

• Motion made by: P. Van Meerbergen
  Seconded by: E. Peloza

  That the Minutes of the 7th Meeting held on April 7, 2020, BE APPROVED.

  
  

  Yeas: (14)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, and S. Turner
  Nays: (1)	P. Squire

  
  Motion Passed (14 to 1)

6.

Communications and Petitions

• Motion made by: E. Peloza
  Seconded by: S. Hillier

  That the communication from S. Mathers and A. Rammeloo, dated April 20, 2020, with respect to the Contract Award:  RFT20-31 2020 Infrastructure Renewal Program Contract 7 - Devonshire Phase 2, BE RECEIVED and BE REFERRED for consideration with Item 9 (2.4) of the 5th Report of the Civic Works Committee.  

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

7.

Motions of Which Notice is Given

None.

8.

Reports

8.1

7th Report of the Corporate Services Committee 

• Motion made by: A. Kayabaga

  That the 7th Report of the Corporate Services Committee BE APPROVED, excluding Items 5 (2.3), 6( 2.4) and 7 (2.5).

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

• Motion made by: A. Kayabaga

  That it BE NOTED that no pecuniary interests were disclosed.

  
  
  
  Motion Passed

2.

(2.1) 2020 Debenture Issuance

• Motion made by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer the following actions be taken:
  
  a)     the Civic Administration BE AUTHORIZED to proceed with the issuance of debentures in the capital markets upon favourable market conditions to provide permanent financing for capital works in an amount not to exceed $36,000,000; and,
  
  b)     the Civic Administration BE INSTRUCTED to schedule and convene an appropriately timed special Corporate Services Committee meeting upon successful placement of the City’s debt in the capital markets to ensure adequate time for Council approval while adhering to the necessary financial settlement requirements.

  
  
  
  Motion Passed

3.

(2.2) Provincial Dedicated Gas Tax Funds for Public Transportation Program 2019/2020 (Relates to Bill No. 149)

• Motion made by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the attached revised by-law, Appendix “A”, BE INTRODUCED at the Municipal Council Meeting to be held on April 21, 2020 to authorize the Mayor and the City Clerk to execute a Letter of Agreement between the Province of Ontario and the City of London with respect to the Dedicated Gas Tax Funds for the Public Transportation Program.

  
  
  
  Motion Passed

4.

(2.6) 2019 Compliance Report in Accordance with the Procurement of Goods and Services Policy

• Motion made by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

  a)     as per the Procurement of Goods and Services Policy, Section 8.11 (c), the annual report of total payments where a supplier has invoiced the City a cumulative total value of $100,000 or more in a calendar year, BE RECEIVED for information, as appended to the staff report dated April 14, 2020 as Appendix “A”;
  
  b)     the administrative contract awards for Professional Consulting Services with an aggregate total greater than $100,000, as per Section 15.1 (g) of the Procurement of Goods and Services Policy, decentralized from Purchasing and Supply that have been reported to the Manager of Purchasing and Supply and have been reviewed for compliance to the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 14, 2020 as Appendix “B”;
  
  c)     the list of administrative contract awards for Tenders with a value up to $3,000,000 that do not have an irregular result, as per Section 13.2 (c) of the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 14, 2020 as Appendix “C”; and
  
  d)     the City Treasurer, or delegate, BE DELEGATED authority to, at any time, refer questions concerning compliance with the Procurement of Goods and Services Policy to the City’s internal auditor. The City Treasurer, or delegate, is hereby further authorized to ratify and confirm completed awards or purchases between $15,000 and $50,000 where the City Treasurer or delegate is of the opinion that the awards or purchases were in the best interests of the Corporation.

  
  
  
  Motion Passed

8.

(4.1) Board of Directors - Federation of Canadian Municipalities

• Motion made by: A. Kayabaga

  That the following actions be taken with respect to the communication dated March 26, 2020 from Councillor J. Morgan regarding standing for re-election to the Federation of Canadian Municipalities’ Board of Directors and his associated expenses:

  WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;
  
  WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government;
  
  WHEREAS an election of FCM’s Board of Directors will be held this year;
  
  BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Josh Morgan to stand for election on FCM’s Board of Directors for the 2020/2021 term;
  
  BE IT FURTHER RESOLVED that Councillor J. Morgan be reimbursed by The Corporation of the City of London, outside his annual expense allocation, for his campaign expenses in seeking re-election to the Board of Directors, in an amount of up to $500, upon submission of eligible receipts; and
  
  BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor J. Morgan attending FCM’s Board of Directors meetings, the FCM Annual Conference and AGM and the Trade Show, during the 2020/2021 term.

  
  
  
  Motion Passed

9.

(4.2) Association of Municipalities Ontario - Board of Directors, Large Urban Caucus

• Motion made by: A. Kayabaga

  That the following actions be taken with respect to the Association of Municipalities of Ontario (AMO) Board of Directors:
  
  a)     Councillor A. Hopkins BE ENDORSED to stand for election to the Association of Municipalities of Ontario (AMO) Board of Directors, Large Urban Caucus, for the 2020/2021 term;
  
  b)     subject to Councillor A. Hopkins’ successful election to the AMO Board of Directors, Large Urban Caucus, all associated cost to attend the Board of Directors meetings, AMO Conferences and other related commitments (Task Forces, Executive Committee, etc.) for the 2020/2021 term BE APPROVED for reimbursement by The Corporation of the City of London outside of her annual expense allocation; and
  
  c)     Councillor A. Hopkins BE REIMBURSED up to $500 for campaign-related expenses outside of Councillor A. Hopkins’ annual expense allocation, upon submission of eligible receipts.

  
  
  
  Motion Passed

5.

(2.3) Year 2020 Tax Policy (Relates to Bill No.'s 150, 151, 152, 153 and 154)

• Motion made by: A. Kayabaga

  That the following actions be taken with respect to property taxation for 2020:
  
  a)     the attached proposed by-law BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020, reflective of committee recommendations in accordance with Sub-sections 308(4) and 308.1(4) of the Municipal Act, 2001, to set tax ratios in the various property classes in keeping with the Option AB2 presented in the staff report dated April 14, 2020;
  
  b)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix B, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020, to fully utilize options available in 2020 to exclude properties in capped property classes which have reached current value assessment tax levels or higher in 2019, from being capped again in 2020 and future years;
  
  c)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix C, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to initiate a four (4) year phase out of capping for any of the non-residential property classes, where London is eligible for such option, and exclude vacant land from the capping phase-out eligibility criteria where all properties must be within 50% of current value assessment (CVA) level taxes;
  
  d)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix D, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to limit capping protection only to reassessment related changes prior to 2017, and that reassessment changes in capped classes thereafter would not be subject to the cap; and
  
  e)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix E, BE INTRODUCE Municipal Council meeting to be held on April 21, 2020 to adopt the capping formulae for the commercial, industrial and multi-residential property classes.

  
  
  
  
• Motion made by: A. Kayabaga

  Motion to approve part a), as follows:

  That the following actions be taken with respect to property taxation for 2020:
  
  a)     the attached proposed by-law BE INTRODUCED at the Municipal Council Meeting to be held on April 21, 2020, reflective of committee recommendations in accordance with Sub-sections 308(4) and 308.1(4) of the Municipal Act, 2001, to set tax ratios in the various property classes in keeping with the Option AB2 presented in the staff report dated April 14, 2020;

  
  

  Yeas: (8)	A. Kayabaga, E. Peloza, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, and S. Turner
  Nays: (7)	S. Lewis, S. Hillier, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, and P. Squire

  
  Motion Passed (8 to 7)
• Motion made by: A. Kayabaga

  Motion to approve parts b) to e), as follows:

  b)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix B, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020, to fully utilize options available in 2020 to exclude properties in capped property classes which have reached current value assessment tax levels or higher in 2019, from being capped again in 2020 and future years;
  
  c)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix C, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to initiate a four (4) year phase out of capping for any of the non-residential property classes, where London is eligible for such option, and exclude vacant land from the capping phase-out eligibility criteria where all properties must be within 50% of current value assessment (CVA) level taxes;
  
  d)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix D, BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to limit capping protection only to reassessment related changes prior to 2017, and that reassessment changes in capped classes thereafter would not be subject to the cap; and
  
  e)     the proposed by-law, appended to the staff report dated April 14, 2020 as Appendix E, BE INTRODUCE Municipal Council meeting to be held on April 21, 2020 to adopt the capping formulae for the commercial, industrial and multi-residential property classes.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

6.

(2.4) Year 2020 Education Tax Rates (Relates to Bill No. 155)

• Motion made by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:
  
  a)     the by-law to levy education tax rates for 2020 BE INTRODUCED at the Council meeting of April 21, 2020, as appended to the staff report dated April 14, 2020 as Appendix “A”; and
  
  b)     the Mayor BE REQUESTED to send a letter to the Minister of Finance on behalf of City Council requesting further clarification with respect to the long term intention of the current government, with respect to the business education property tax cuts that were temporarily frozen with the 2012 Provincial budget.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

7.

(2.5) Property Tax Deferral Options

• Motion made by: A. Kayabaga

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE DIRECTED to set final billings for the 2020 taxation year based on Option 1 as outlined in this report with the following due dates:

  a)     for property tax installments: August 31st, 2020, October 31st, 2020, and December 15th, 2020; and

  b)     for those property owners on preauthorized payment: August 31st, 2020, September 30th, 2020, October 31st, 2020, November 30th, 2020, and December 15th, 2020.

  
  
  
  
• Motion made by: A. Kayabaga
  Seconded by: M. van Holst

  That Item 7 (2.5) BE AMENDED in parts a) and b) by deleting the date “October 31st, 2020’ and by replacing them with the date “October 30th, 2020”.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: A. Kayabaga
  Seconded by: M. Cassidy

  That Item 7 (2.5), as amended, BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

  Item 7 (2.5), as amended, reads as follows:

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the Civic Administration BE DIRECTED to set final billings for the 2020 taxation year based on Option 1 as outlined in this report with the following due dates:

  a)     for property tax installments: August 31st, 2020, October 30th, 2020, and December 15th, 2020; and

  b)     for those property owners on preauthorized payment: August 31st, 2020, September 30th, 2020, October 30th, 2020, November 30th, 2020, and December 15th, 2020.

  
  

8.2

5th Report of the Civic Works Committee 

1.

Disclosures of Pecuniary Interest

• Motion made by: S. Lehman

  That it BE NOTED that no pecuniary interests were disclosed.

  
  
  
  Motion Passed

8.2

5th Report of the Civic Works Committee 

• Motion made by: S. Lehman

  That the 5th Report of the Civic Works Committee BE APPROVED, excluding Item 9 (2.4).

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

2.

(2.1) Contract Price Increase: Tender T17-52 Infrastructure Renewal Program - Frances Street, Margaret Street and Ethel Street Reconstruction

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Frances Street, Margaret Street and Ethel Street Reconstruction project (Tender T17-52) contracts:

  a)     the contract with 2376378 Ontario Corp (CH Excavating (2013)) BE INCREASED by $320,000.00 to $3,799,489.16 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)     the contract with Archibald, Gray and McKay Engineering Limited (AGM), BE INCREASED by $130,000.00 to $410,245.00 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

3.

(2.2) Water Service Area Financial Plan Update

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the updated Water Service Area Financial Plan for the City of London BE APPROVED as per the requirements of O. Reg 453/07 of the Safe Drinking Water Act; it being noted that this financial plan is consistent with Council approved financial policies and information provided through the 2020-2023 Water Multi-Year Budget process.

  
  
  
  Motion Passed

4.

(2.3) Appointment of Consulting Engineer for Construction Administration Services: 2020 Infrastructure Renewal Program - Spruce Street and Haig Street

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the resident inspection and construction administration of the Infrastructure Renewal Program, Spruce Street and Haig Street project:

  a)     Stantec Consulting Limited BE AUTHORIZED to carry out the above-noted project in accordance with the estimates on file, at an upset amount of $299,537.70 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

5.

(2.5) Contract Award: RFT 20-03 2020 Infrastructure Renewal Program Contract 5 - Chippendale Crescent Reconstruction

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2020 Infrastructure Renewal Program Contract 5 - Chippendale Crescent Reconstruction project:

  a)     the bid submitted for the above-noted project by CH Excavating (2013) at its tendered price of $3,094,136.91 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by CH Excavating (2013) was the lowest of five bids received and meets the City's specifications and requirements in all areas;

  b)     GM BluePlan Engineering Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate on file, at an upset amount of $282,447.00 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, noting that this firm completed the engineering design for this project;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT 20-03); and,

  f)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

6.

(2.6) Contract Award: Tender T20-06 - Wonderland Road Sanitary Sewer Extension

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the Wonderland Road Sanitary Sewer Extension Project:

  a)     the bid submitted for the above-noted project by J-AAR Excavating Limited (J-AAR) at its tendered price of $7,169,225.18 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of four bids received and meets the City's specifications and requirements in all areas;

  b)     AECOM Canada Ltd. (AECOM), BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate on file, at an upset amount of $468,737.50 (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)     the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020;

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)     the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 20-06); and,

  g)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

7.

(2.7) Exeter Road and Wellington Road Intersection Improvements - Appointment of Consultant

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Exeter Road and Wellington Road intersection improvements project:

  a)     AECOM Canada Ltd. be authorized to carry out the construction inspection and contract administration for this project in the amount of $205,961.00 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)     the financing for this project be approved as set out in the Sources of Financing Report, as appended to the staff report dated April 15, 2020;

  c)     the Civic Administration be authorized to undertake all the administrative acts that are necessary in connection with this project; and,

  d)     the Mayor and the City Clerk be authorized to execute any contract or other documents, as required, to give effect to these recommendations.

  
  
  
  Motion Passed

8.

(2.8) Operation of the City's Materials Recovery Facility: Next Steps in the Transition to Industry Responsibility for Recycling Services

• Motion made by: S. Lehman

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, and with the support of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the provision of Material Recovery Facility (MRF) Operations services:

  a)     the Civic Administration BE DIRECTED to negotiate a single source agreement for the procurement of MRF Operations services, as per Section 14.4 (d) and (e) of the Procurement of Goods and Services Policy, with Miller Waste Systems Inc. for a term of two years and four months (28 months), with two, one-year extension options at the sole discretion of the City; it being noted that the final contract will be subject to approval by Municipal Council and the Civic Administration will report back on the outcome of the negotiations; and,

  b)     the Mayor BE REQUESTED to advise the Ontario Ministry of the Environment, Conservation and Parks (MECP) and the Association of Municipalities of Ontario (AMO) that The Corporation of the City of London would like to transition the processing and marketing of recyclables to full producer responsibility on January 1, 2023 and would be interested in examining the opportunities of working with producers (industry) on the future role of London’s Regional MRF; it being noted that a comprehensive response and rationale as requested by AMO will be provided by June 30, 2020.

  
  
  
  Motion Passed

10.

(4.1) Sidewalk Extension on Forward Avenue

• Motion made by: S. Lehman

  That the communication and petition from J. Seaman, dated March 24, 2020, with respect to the planned sidewalk installation on Forward Avenue, BE RECEIVED.

  
  
  
  Motion Passed

11.

(5.1) Deferred Matters List 

• Motion made by: S. Lehman

  That the Deferred Matters List, as at April 6, 2020, BE RECEIVED.

  
  
  
  Motion Passed

12.

(5.2)   Street Sweeping

• Motion made by: S. Lehman

  That it BE NOTED that the Civic Works Committee received an update from the Civic Administration with respect to the street sweeping schedule during the COVID-19 emergency.

  
  
  
  Motion Passed

9.

(2.4) Contract Award: RFT20-31 2020 Infrastructure Renewal Program Contract 7 - Devonshire Phase 2

• Motion made by: S. Lehman
  Seconded by: M. van Holst

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2020 Infrastructure Renewal Program Contract 7 - Devonshire Phase 2:

  a)    the bid submitted by L82 Construction Ltd at its tendered price of $3,178,854.47, excluding HST, for the 2020 Infrastructure Renewal Program, Contract 7 - Devonshire Phase 2 project, BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd was the lowest of six bids received and meets the City's specifications and requirements in all areas;

  b)    Archibald Gray & McKay Engineering Ltd, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $275,974.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project as set out in the Sources of Financing Report appended to the staff report as Appendix A BE APPROVED;

  d)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 20-31); 

  f)    the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  g)    the Civic Administration BE DIRECTED to continue to work with the property owner at 200 Devonshire Avenue to find a solution to accommodate resident parking to the greatest extent possible while mitigating the cost impact to the property owner.

  
  
  
  
• Motion made by: S. Turner
  Seconded by: S. Lehman

  That Item 9 (2.4), BE AMENDED by adding the following new parts:

  h)    the Civic Administration BE DIRECTED to establish an on-street residential parking permit program for the residents of 200 Devonshire Avenue whose parking cannot be accommodated on the site; and,

  i)     the above-noted on-street residential parking program BE DISCONTINUED at the conclusion of the tenancies, and will not be provided to new future residents of the subject property.

  
  
  
  
• Motion made by: S. Turner
  Seconded by: S. Lehman

  That Item 9 (2.4), BE AMENDED by adding the following new part h):

  h)   the Civic Administration BE DIRECTED to establish an on-street residential parking permit program for the residents of 200 Devonshire Avenue whose parking cannot be accommodated on the site; and,

  
  

  Yeas: (13)	S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Nays: (2)	P. Van Meerbergen, and M. van Holst

  
  Motion Passed (13 to 2)
• That Item 9 (2.4), BE AMENDED by adding the following new part i):

  i)    the above-noted on-street residential parking program BE DISCONTINUED at the conclusion of the tenancies, and will not be provided to new future residents of the subject property.

  
  

  Yeas: (10)	A. Kayabaga, S. Lehman, Mayor E. Holder, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
  Nays: (5)	S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, and M. van Holst

  
  Motion Passed (10 to 5)
• Motion made by: S. Lehman
  Seconded by: S. Turner

  Item 9 (2.4), as amended BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

  Item  9 (2.4), as amended, reads as follows:

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2020 Infrastructure Renewal Program Contract 7 - Devonshire Phase 2:

  a)    the bid submitted by L82 Construction Ltd at its tendered price of $3,178,854.47, excluding HST, for the 2020 Infrastructure Renewal Program, Contract 7 - Devonshire Phase 2 project, BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd was the lowest of six bids received and meets the City's specifications and requirements in all areas;

  b)    Archibald Gray & McKay Engineering Ltd, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $275,974.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project as set out in the Sources of Financing Report appended to the staff report as Appendix A BE APPROVED;

  d)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 20-31); 

  f)    the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  g)    the Civic Administration BE DIRECTED to continue to work with the property owner at 200 Devonshire Avenue to find a solution to accommodate resident parking to the greatest extent possible while mitigating the cost impact to the property owner;

  h)    the Civic Administration BE DIRECTED to establish an on-street residential parking permit program for the residents of 200 Devonshire Avenue whose parking cannot be accommodated on the site; and,

  i)     the above-noted on-street residential parking program BE DISCONTINUED at the conclusion of the tenancies, and will not be provided to new future residents of the subject property.

  
  

8.3

8th Report of the Strategic Priorities and Policy Committee 

• Motion made by: J. Helmer

  That the 8th Report of the Strategic Priorities and Policy Committee BE APPROVED. 

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)

1.

Disclosures of Pecuniary Interest

• Motion made by: J. Helmer

  That it BE NOTED that no pecuniary interests were disclosed.

  
  Motion Passed

2.

(2.1) London & Middlesex Community Housing Inc. Meeting of the Shareholder Resolutions Regarding Interim Board Appointments (Relates to Bill No.'s 145, 146 and 147)

• Motion made by: J. Helmer

  That, on the recommendation of the City Manager, with concurrence of the Managing Director, Housing, Social Services and Dearness Home the following actions be taken with respect to London & Middlesex Community Housing Inc.:
  
  a)     the “Terms of Reference Interim Board of Directors London & Middlesex Community Housing Inc.” as appended to the staff report dated April 7, 2020, BE ADOPTED;
  
  b)     the proposed by-law as appended to the staff report dated April 7, 2020, being “A by-law to ratify and confirm the Special Resolution to the Shareholder of London & Middlesex Community Housing Inc. to amend the Board composition to provide for an Interim Board of Directors”, BE INTRODUCED at the Municipal Council Meeting to be held on April 21, 2020; and,
  
  c)     the attached proposed revised by-law BE INTRODUCED at the Municipal Council meeting to be held on April 21, 2020 to ratify and confirm the Resolutions of the Shareholder of London & Middlesex Community Housing Inc.

  
  Motion Passed

9.

Added Reports

None.

10.

Deferred Matters

None.

11.

Enquiries

None.

12.

Emergent Motions

None.

13.

By-laws

• Motion made by: A. Hopkins
  Seconded by: S. Hillier

  That Introduction and First Reading of Bill No.’s 144 to 160, excluding Bill No. 150, BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: E. Peloza
  Seconded by: S. Lewis

  That Second Reading of Bill No.’s 144 to 160, excluding Bill No. 150, BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: J. Helmer
  Seconded by: E. Peloza

  That Third Reading and Enactment of Bill No.’s 144 to 160, excluding Bill No. 150, BE APPROVED.

  
  

  Yeas: (15)

  S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

  
  Motion Passed (15 to 0)
• Motion made by: J. Helmer
  Seconded by: A. Hopkins

  That Introduction and First Reading of Bill No. 150 BE APPROVED.

  
  

  Yeas: (11)	S. Lewis, A. Kayabaga, E. Peloza, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, and S. Turner
  Nays: (4)	S. Hillier, P. Van Meerbergen, S. Lehman, and P. Squire

  
  Motion Passed (11 to 4)
• Motion made by: S. Turner
  Seconded by: M. Cassidy

  That Second Reading of Bill No.150 BE APPROVED.

  
  

  Yeas: (11)	S. Lewis, A. Kayabaga, E. Peloza, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, and S. Turner
  Nays: (4)	S. Hillier, P. Van Meerbergen, S. Lehman, and P. Squire

  
  Motion Passed (11 to 4)
• Motion made by: J. Helmer
  Seconded by: M. Cassidy

  That Third Reading and Enactment of Bill No.150 BE APPROVED.

  
  

  Yeas: (10)	S. Lewis, A. Kayabaga, E. Peloza, Mayor E. Holder, M. Salih, J. Helmer, M. Cassidy, J. Morgan, A. Hopkins, and S. Turner
  Nays: (5)	S. Hillier, P. Van Meerbergen, S. Lehman, M. van Holst, and P. Squire

  
  Motion Passed (10 to 5)

  The following are enacted as By-laws of The Corporation of the City of London:

  Bill	By-law
  Bill No. 144	By-law No. A.-7961-98 - A by-law to confirm the proceedings of the Council Meeting held on the 21st day of April, 2020. (City Clerk)
  Bill No. 145	By-law No. A.-7962-99 - A by-law to repeal By-law No. A.-7891-265 being “A by-law to appoint an interim director of the London Middlesex Community Housing”. (2.1/9/SPPC)
  Bill No. 146	By-law No. A.-7963-100 - A by-law to ratify and confirm the Special Resolution to the Shareholder of London & Middlesex Community Housing Inc.to amend the Board composition to provide for an Interim Board of Directors. (2.1b/9/SPPC)
  Bill No. 147	By-law No. A.-7964-101 - A by-law to ratify and confirm the Resolutions of the Shareholder of London & Middlesex Community Housing Inc. (2.1c/9/SPPC)
  Bill No. 148	By-law No. A.-7965-102 - A by-law levying tax rates for property classes in 2020. (4.16/4/SPPC)
  Bill No. 149	By-law No. A.-7966-103 - A by-law to authorize the execution of a Letter of Agreement for the transfer of Provincial Gas Tax funding. (2.2/7/CSC)
  Bill No. 150	By-law No. A.-7967-104 - A by-law setting tax ratios for property classes in 2020. (2.3a/7/CSC)
  Bill No. 151	By-law No. A.-7968-105 - A by-law to opt to have Section 8.0.2 of Ontario Regulation 73/03, as amended, apply within the City of London for the year 2020 and subsequent years to exempt certain properties in the commercial classes, industrial classes and multi-residential property class from the application of Part IX of the Municipal Act, 2001. (2.3b/7/CSC)
  Bill No. 152	By-law No. A.-7969-106 - A by-law to exercise the option to establish a phase out and end to the capping of property taxes under Part IX of the Municipal Act, 2001 for eligible property classes. (2.3c/7/CSC)
  Bill No. 153	By-law No. A.-7970-107 - A by-law to exclude reassessment related tax increases after 2016 from the capping provisions of Part IX of the Municipal Act, 2001 (2.3d/7/CSC)
  Bill No. 154	By-law No. A.-7971-108 - A by-law to opt to use certain subsections of section 329.1 of the Municipal Act, 2001, as amended, in the calculation of taxes in the commercial, industrial, and multi-residential property classes. (2.3e/7/CSC)
  Bill No. 155	By-law No. A.-7972-109 - A by-law levying rates for 2020 for school purposes in the City of London. (2.4a/7/CSC)
  Bill No. 156	By-law No. W.-5643(a)-110 - A by-law to amend By-law No. W.-5643-22 entitled, “A by-law to authorize the ILDS Sanitary Servicing Trunk and Internal Oversizing (Project ID1057).” (2.5/4/CWC)
  Bill No. 157	By-law No. W.-5662-111 - A by-law to authorize the Dundas Street Old East Village Streetscape Improvements – PTIS (project TS1749). (2.4/4/CWC)
  Bill No. 158	By-law No. W.-5663-112 - A by-law to authorize the Huron Street Upgrades VMP Easterly Railway (project TS1410). (2.5/4/CWC)
  Bill No. 159	By-law No. W.-5664-113 - A by-law to authorize the New Thames Valley Parkway (project PK212419). (2.5/4/CWC)
  Bill No. 160	By-law No. W.-5665-114 - A by-law to authorize project TS1328 – Intersection – Hamilton - Egerton (Optimization). (2.16/4/CWC)

  
  

14.

Adjournment

• Motion made by: A. Hopkins
  Seconded by: S. Lehman

  That the meeting BE ADJOURNED.

  
  Motion Passed

  The meeting adjourns at 6:04 PM.