Corporate Services Committee

Report

3rd Meeting of the Corporate Services Committee

Monday, February 08, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Virtual Meeting - during the COVID-19 Emergency

City Hall is temporarily closed to the public for in-person attendance at Standing Committees and Council meetings.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• J. Taylor, C. Saunders
  Remote Attendance: Councillors S. Hillier, A. Hopkins and S. Lewis; L. Livingstone, A. Barbon, B. Card, S. Corman, M. Daley, A. Dunbar, K. Murray, K. Scherr, M. Schulthess, S. Tatavarti, A. Thompson, B. Warner, B. Westlake-Power, R. Wilcox
  The meeting is called to order at 12:01 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. van Holst, J. Morgan, E. Peloza and A. Kayabaga.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: E. Holder
  Seconded by: E. Peloza

  That items 2.1 to 2.7, excluding item 2.5, BE APPROVED. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

2.1

Recommendation to Award RFP 20-69 – Network Cabling and Conduit Supply, Delivery, Installation, and Repair Services Vendor of Record

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Director, Information Technology Services, the following actions be taken with respect to the network cabling and conduit supply, delivery, installation and repair services appointment of a Vendor of Record, as per City of London Procurement Policy Section 12.2 (b), requiring Committee and City Council approval for Request for Proposal awards greater than $100,000:

  a)      the proposal submitted by Netcheck Corporation, 177 Exeter Road, Unit D London, ON N67 1A4 for cabling and conduit supply, delivery, installation and repair services in the estimated annual amount of $250,000 (exclusive applicable taxes), for a three (3) year term, and an option to renew the contract for two (2) additional one (1) year terms each at the sole discretion of the City, BE ACCEPTED in accordance with section 12.0 of the Procurement of Goods and Services Policy;
  
  b)      the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase, and;
  
  c)      the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, agreement or having a purchase order relating to the subject matter of this approval.

  
  
  
  
  Motion Passed

2.2

Provincial Dedicated Gas Tax Funds for Public Transportation Program 2020/2021

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated February 8, 2021 as Appendix “A” BE INTRODUCED at the Council meeting on February 23, 2021 to approve the current and future Letters of Agreement between Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of Transportation for the Province of Ontario and the City of London for the transfer of Dedicated Gas Tax Funds for Public Transportation Program. 

  
  
  
  
  Motion Passed

2.3

Municipal Transit Enhanced Cleaning Funding Program – Transfer Payment Agreement and Authorizing By-law

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law as appended to the staff report dated February 8, 2021 as Appendix “A” BE INTRODUCED at the Council meeting on February 23, 2021 to approve and authorize the execution of the Transfer Payment Agreement between Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of Transportation for the Province of Ontario and the City of London for the reimbursement of funds under the Municipal Transit Enhanced Cleaning funding program.  .

  
  
  
  
  Motion Passed

2.4

Strategic Plan Variance Report

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated February 8, 2021 on the Strategic Plan Progress Variance BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.6

Portion of City-Owned Huxley Street, Declare Surplus

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned land, being part of the Huxley Street road allowance closed and designated as Part 2, Plan 33R-20888, the following actions be taken:

  a)     the subject property BE DECLARED SURPLUS; and,

  b)     the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner, in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  
  Motion Passed

2.7

79 Glendon Drive, Middlesex Centre - Surplus Declaration

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned land being 79 Glendon Drive located in the Municipality of Middlesex Centre which is legally described as Part Lot 7 BF Concession and Part Road Allowance Between BF Concession and Concession 1 closed by by-law 38-84 registered as 680445 being Parts 24 to 27 on Plan 33R-5930 together with 212600, 212601 and 212602 in the geographic Township of Lobo being all of PIN 085020014, the following actions be taken:

  a)      the subject property BE DECLARED SURPLUS; and,

  b)      the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner, in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  
  Motion Passed

2.5

London Community Recovery Network – Ideas for Action by Municipal Council 

• Moved by: E. Peloza
  Seconded by: E. Holder

  That, on the recommendation of the City Manager and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the London Community Recovery Network:
  
  a)   the implementation plans for the following ideas for action submitted from the London Community Recovery Network and received by Municipal Council BE APPROVED:
  
  • 1.7 - Buying Local for the Holidays
  • 1.8 - Instagram takeovers in support of local businesses
  • 3.3 - Group buying to lower the costs of PPE
  • 3.4 - Creating a government funding data bank
  
  b)   the Civic Administration BE DIRECTED to execute the implementation plans for ideas for action in support of London’s community recovery from COVID-19; and,
  
  c)   the staff report dated February 8, 2021, BE RECEIVED.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - Personal Support Worker Day

• Moved by: M. van Holst
  Seconded by: E. Peloza

  That based on the application dated January 14, 2021, from the Canadian PSW Network, May 19, 2021 BE PROCLAIMED Personal Support Worker (PSW) Day.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Paid Sick Leave Enhancement

• Moved by: A. Kayabaga
  Seconded by: J. Morgan

  That the Federal and Provincial Governments BE ADVISED that the Municipal Council of The Corporation of the City of London requests the two levels of government to work together, as soon as possible, to enhance paid sick leave for all, in order to ensure that individuals are not forced to attend their workplace when they are ill and therefore assisting in limiting the spread of COVID-19.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: M. van Holst

  That the Corporate Services Committee convene, In Closed Session, for the purposed of considering the following:

  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  A. Kayabaga, E. Peloza, E. Holder, M. van Holst, M. Cassidy, and J. Morgan

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:58 PM to 1:21 PM. 

  
  

7.

Adjournment

• Moved by: M. van Holst
  Seconded by: J. Morgan

  That the meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 1:23 PM.