Corporate Services Committee

Report

12th Meeting of the Corporate Services Committee

Monday, August 22, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• M. Cassidy, 
• J. Morgan, 
• M. Hamou, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• J. Taylor, B. Westlake-Power

  Remote Attendance:  Councillor M. van Holst;  L. Livingstone, A. Barbon, S. Corman, J. Davison, M. Schulthess, S. Tatavarti, B. Warner, J. Wills

  The meeting is called to order at 12:00 PM; it being noted that Mayor E. Holder and Councillor M. Cassidy were in remote attendance. 

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: M. Hamou
  Seconded by: M. Cassidy

  That Consent Items 2.1 and 2.2, BE APPROVED. 

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

2.1

Declare Surplus - City-Owned Closed Road Allowance - Upper Canada Crossing

• Moved by: M. Hamou
  Seconded by: M. Cassidy

  That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to a closed public highway described as part of Upper Canada Crossing, abutting Lots 24 and 25, Plan 33M-624, and a one foot reserve being Block 186, Plan 33M-624 (the “Subject Property”), the following actions be taken:

  a)    the subject property BE DECLARED SURPLUS; and,

  b)    the subject property BE TRANSFERRED to Southside Construction Management Limited.

  
  
  
  
  Motion Passed

2.2

Municipal Compliance Audit Committee

• Moved by: M. Hamou
  Seconded by: M. Cassidy

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the 2022 Municipal Election Compliance Audit Committee:
  
  a)    the proposed by-law as appended to the staff report dated August 22, 2022 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on September 6, 2022 to establish a Municipal Compliance Audit Committee for the 2022 Municipal Election in accordance with section 88.37 of the Municipal Elections Act, 1996, as amended;
  
  b)    the proposed by-law as appended to the staff report dated August 22, 2022 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on September 6, 2022 to approve the appointments to the Municipal Election Compliance Audit Committee for the 2022 Municipal Election in accordance with section 88.37 of the Municipal Elections Act, 1996, as amended; and,
  
  c)    the Elections Reserve BE APPROVED as the source of funding for the annual operating costs related to the Municipal Compliance Audit Committee for the 2022 Municipal Election.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That items 4.1, 4.3 and 4.4 BE APPROVED.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

4.1

Application - Issuance of Proclamation - Rail Safety Week 2022

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That based on the application dated August 3, 2022 from CN, September 19 - 25, 2022 BE PROCLAIMED as Rail Safety Week 2022.

  
  
  
  
  Motion Passed

4.3

Application - Issuance of Proclamation - Orange Shirt Day/National Day for Truth and Reconciliation

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That based on the application dated August 10, 2022 from N'Amerind (London) Friendship Centre Inc., September 30, 2022 BE PROCLAIMED as Orange Shirt Day/National Day for Truth and Reconciliation.

  
  
  
  
  Motion Passed

4.4

Application - Issuance of Proclamation - Canadian Islamic History Month (2007) and Ontario Islamic Heritage Month (2016)

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That based on the application dated August 8, 2022 from City of London Anti-Islamophobia Working Group, the month of October 2022 BE PROCLAIMED as Canadian Islamic History Month (2007) and Ontario Islamic Heritage Month (2016).

  
  
  
  
  Motion Passed

4.2

Application - Issuance of Proclamation - Wrongful Conviction Day

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That based on the application dated August 8, 2022 from International Wrongful Conviction Day Committee, October 2, 2022 BE RECEIVED and no action BE TAKEN.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That the Corporate Services Committee convenes in Closed Session to consider the following:
  
  6.1. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2. Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.3. Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4. Solicitor-Client Privileged Advice
  
  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes in Closed Session from 12:10 PM to 12:20 PM.

  
  

7.

Adjournment

• Moved by: J. Fyfe-Millar
  Seconded by: M. Cassidy

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 12:23 PM.