Corporate Services Committee

Report

9th Meeting of the Corporate Services Committee

Monday, May 01, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• S. Stevenson, 
• S. Trosow, 
• and D. Ferreira 

ABSENT:

• Mayor J. Morgan 

ALSO PRESENT:

• Councillors C. Rahman and J. Pribil; L. Livingstone, A. Barbon, M. Butlin, I. Collins, S. Corman, M. Goldrup, A. Hagan, S. Mollon, J. Taylor, B. Warner 

  Remote attendance: E. Bennett, A. Hovius, M. Schulthess

  The meeting is called to order at 12:00 PM; it being noted that Councillors D. Ferreira and S. Stevenson were in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

2.1

Integrity Commissioner Appointment and Agreement

• Moved by: S. Trosow
  Seconded by: H. McAlister

  That, on the recommendation of the City Clerk, the proposed by-law as appended to the staff report dated May 1, 2023 as Appendix “B” BE INTRODUCED at the Municipal Council meeting on May 16, 2023 to:
  
  a) approve an Agreement to appoint Principles Integrity as the Integrity Commissioner for The Corporation of the City of London and to approve an Agreement for a Municipal Integrity Commissioner between The Corporation of the City of London and Principles Integrity and to repeal By-law No. A.-8117-168, being “A by-law to approve an Agreement for Municipal Integrity Commissioner between The Corporation of the City of London and Gregory F. Stewart and to appoint Gregory F. Stewart as the Integrity Commissioner for the City of London”;
  
  b) the City Clerk BE DIRECTED to make the necessary arrangements to have the Mayor and City Clerk execute the above noted Agreement; and
  
  c) delegate authority to the City Clerk, or written delegate to undertake all administrative acts that are necessary in regard to the Agreement.

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

2.2

Procurement of Goods & Services Policy Revisions

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law as appended to the staff report dated May 1, 2023 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001”, by deleting Schedule “C” – Procurement of Goods and Services Policy in its entirety and by replacing it with a new Schedule “C” – Procurement of Goods and Services Policy, to update the Policy, to provide additional clarity and updates.

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That Items 4.2 and 4.3 BE APPROVED.

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

4.2

Application - Issuance of Proclamation - Childhood Cancer Awareness Month

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That based on the application dated April 14, 2023 from Childcan, September 2023 BE PROCLAIMED Childhood Cancer Awareness Month.

  
  
  
  
  Motion Passed

4.3

(ADDED) Application - Issuance of Proclamation - World Refugee Day

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That based on the application dated April 27, 2023 from The London Cross-Cultural Learner Centre, June 20, 2023 BE PROCLAIMED as Life As A Refugee Event.

  
  
  
  
  Motion Passed

4.1

Application - Issuance of Proclamation - Longest Day of SMILES

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the application dated April 9, 2023 from Operation Smile Canada for "Longest Day of SMILES", BE REFERRED back to staff for further information regarding the organization's connection to London.

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: S. Trosow
  Seconded by: H. McAlister

  That the Corporate Services Committee convenes In Closed Session to consider the following:
  
  6.1 (ADDED) Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending lease of building by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2 (ADDED) Labour Relations/Employee Negotiations / Litigation/Potential Litigation / Matters Before Administrative Tribunals / Solicitor-Client Privileged Advice
  
  A matter pertaining to labour relations and employee negotiations, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, concerning the Corporation’s associations and bargaining units.

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes In Closed Session from 12:20 PM to 12:46 PM.

  
  

7.

Adjournment

• Moved by: H. McAlister
  Seconded by: S. Stevenson

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 12:53 PM.