Civic Works Committee

Report

The 11th Meeting of the Civic Works Committee

Tuesday, August 23, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• A. Pascual and J. Taylor
  
  ALSO PRESENT: Councillors M. Hamou and S. Lewis; M. Butlin; J. Dann, S. Maguire, K. Oudekerk, K. Paleczny, A. Rammeloo, K. Scherr, J. Stanford, and B. Westlake-Power
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer, M. van Holst, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.3, and 2.4 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.1

Amendments to the Traffic and Parking By-Law

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated August 23, 2022, BE INTRODUCED at the Municipal Council meeting to be held on September 6, 2022, to amend By-law PS-114 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2022-T08)

  
  
  
  
  Motion Passed

2.2

Vauxhall Wastewater Treatment Plant Rotating Drum Thickener Equipment Single Source

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 23, 2022, related to the purchase of a rotating drum thickener at Vauxhall Wastewater Treatment Plant:

  a)        the contract for purchase of a rotating drum thickener BE AWARDED to JWC Environmental Canada as a single source procurement for a total value of $171,295.00, excluding HST, in accordance with Section 14.4 (d) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

  d)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E07)

  
  
  
  
  Motion Passed

2.3

Basement Flooding Grant Program By-Law Amendment

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated August 23, 2022, BE INTRODUCED at the Municipal Council meeting to be held on September 6, 2022, to amend By-law No. A.-7562-160, as amended, being “A by-law to repeal and replace By-law A.-7015-285, being The Grants for Sump Pump, Sewage Ejector and Storm Drain Connection Grant Program By-law” by deleting Schedule “A” to the By-law and by replacing it with a new Schedule “A” to clarify language and terminology within the By-law and revise the funding upset limits to account for inflation. (2022-D03)

  
  
  
  
  Motion Passed

2.4

Consultant Design Fee Extension Award Labatt Sanitary Siphon

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated August 23, 2022, related to the award of additional consulting fees to R.V. Anderson Associates Limited for the Labatt Sanitary Siphon Infrastructure Renewal Project:

  a)    the engineering design fees for R.V. Anderson Associates Limited (RVA) BE INCREASED by $297,474.00 in accordance with the estimates, on file, to an upset amount of $506,287.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-D04)

  
  
  
  
  Motion Passed

3.

Scheduled Items

3.1

2021 London Transit Commission Annual Report

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That the 2021 London Transit Commission Annual Report, as appended to the Agenda, and the delegation from K. Paleczny, General Manager, London Transit Commission, with respect to this matter, BE RECEIVED. (2022-T03)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That the Civic Works Committee Deferred Matters List as at August 15, 2022, BE RECEIVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

6.

Adjournment

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That the meeting BE ADJOURNED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

  The meeting adjourned at 12:28 PM.