Community and Protective Services Committee

Report

The 10th Meeting of the Community and Protective Services Committee
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Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.
The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).
We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.
As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.
PRESENT:
  • D. Ferreira (Acting Chair), 
  • Councillors E. Peloza, 
  • S. Stevenson, 
  • J. Pribil, 
  • C. Rahman, 
  • and Mayor J. Morgan 
ALSO PRESENT:
  • Councillors S. Franke, A. Hopkins, S. Lewis and S. Trosow; L. Livingstone; D. Baxter, J. Bunn, M. Butlin, C. Cooper, K. Dickins, C. Dooling, D. Escobar, M. Feldberg, O. Katolyk, D. Kramer, P. Ladouceur, C. McCreery, P. McGonigle, R. Morris, K. Pawelec, C. Smith, J. Tansley, J. Taylor, B. Westlake-Power

    Remote Attendance: Councillor S. Hillier; E. Bennett, A. Dunbar, R. Hayes, M. Hefferton, M. Hepdtich, E. Ling, N. Musicco, S. Oldham, T. Pollitt, K. Scherr

    The meeting was called to order at 4:00 PM.

     

  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That Items 2.1 to 2.3 and 2.5 to 2.10 BE APPROVED.


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That the following actions be taken with respect to the 6th Report of the Animal Welfare Community Advisory Committee, from the meeting held on June 1, 2023:

    a)    the following actions be taken with respect to the attached report from the Animal Welfare Community Advisory Committee Sub-Committee:

    i)    the above-noted report BE FORWARDED to the Environmental Stewardship and Action Community Advisory Committee (ESACAC); and,
    ii)    the ESACAC BE REQUESTED to consider the following actions from the above-noted report:

    A)    the recommendations;
    B)    the proposed language for the brochure;
    C)    the image from the Upper Thames River Conservation Authority signage; and,
    D)    the example from the Province of Alberta’s Don’t Let it Loose Campaign;

    it being noted that the above-noted report from the Animal Welfare Community Advisory Committee Sub-Committee was received;

    b)    clauses 1.1, 3.1, 3.2, 5.1, 5.3 and 5.4 BE RECEIVED.




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the City Manager, the staff report dated June 13, 2023, with respect to London’s Newcomer Strategy: Choose London – Innovative, Vibrant and Global, BE RECEIVED. (2023-L08)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the City Manager, the following actions be taken with respect to the staff report dated June 13, 2023, related to the Completion of the Downtown Camera Program and Code of Practice Information Report:

    a)    the information, as appended to the above-noted staff report, with respect to the Civic Administration’s approach for the completion of the Downtown Camera Program, BE RECEIVED; and,

    b)    the revised London Downtown Closed-Circuit Television (CCTV) Program Code of Practice, as appended to the above-noted staff report, BE APPROVED. (2023-C08/P15A)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the staff report dated June 13, 2023, with respect to the Neighbourhood Decision Making Program Fairness and Equity Review, BE RECEIVED. (2023-S12)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report, dated June 13, 2023, related to London Fire Department Single Source Traffic Management System Vehicle Monitoring Units:

    a)    in accordance with Section 14.4(d) of the Procurement of Goods and Services Policy, Fire Administration BE AUTHORIZED to enter into negotiations with Applied Information Inc. of 510-4411 Suwanee Dam Road, Suwanee, Georgia, 30024, USA for pricing for a single source contract for one (1) year with three (3) option years for the provision of vehicle monitoring units to the London Fire Department;

    b)    the approval in a), above, BE CONDITIONAL upon The Corporation of the City of London negotiating satisfactory prices, terms, conditions, and entering into a contract with Applied Information Inc. to provide vehicle monitoring units to the London Fire Department; and,

    c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the above-noted authorizations. (2023-L04)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report, dated June 13, 2023, related to London Fire Department Single Source Request for Fire Apparatus (SS-2023-172):

    a)    in accordance with Section 14.4(g) of the Procurement of Goods and Services Policy, Fire Administration BE AUTHORIZED to enter into negotiations with City View Specialty Vehicles, 1213 Lorimar Drive, Mississauga, ON, L5S 1M9, for pricing for a single source contract for one (1) year (2023) with four (4) option years (2024-2027) for the provision of Fire Apparatus to the London Fire Department;

    b)    the London Fire Department BE AUTHORIZED to procure four (4) Fire Apparatus: 1 Pumper Rescue, 1 Tanker Pumper, 1 Heavy Rescue, and 1 Decontamination Response Vehicle from City View Specialty Vehicles, for $7,895,136 (excluding HST), including a contingency for currency exchange rate; and, 

    c)    the funding for this 2023 procurement BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2023-V01)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report, dated June 13, 2023, related to London Fire Department Single Source Request for a Decontamination Pod Report (SS-2023-171):

    a)    in accordance with Section 14.4(e) of the Procurement of Goods and Services Policy, Fire Administration BE AUTHORIZED to enter into negotiations with Advanced Containment Systems Inc, (ACSI) 8720 Lambright Rd., Houston, TX, 77075, for the purchase of one (1) Decontamination Pod; 

    b)    the London Fire Department BE AUTHORIZED to procure one (1) Decontamination Pod that will replace the current Decontamination Trailer; it being noted that the Decontamination Pod will be procured from Advanced Containment Systems Inc, for $362,731 CAD ($251,168 USD at current exchange rate) (excluding HST), including a contingency for currency exchange rate, and with a minimum 50% downpayment at time of order; and,

    c)    the funding for this procurement BE APPROVED as set out in the Source of Finance Report, as appended to the above-noted staff report. (2023-V01)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the proposed by-law, as appended to the staff report dated June 13, 2023, BE INTRODUCED at the Municipal Council meeting on June 27, 2023, to:

    a)    approve the terms within the original 2018 PerfectMind Agreement, as appended to the above-noted by-law, between PerfectMind Inc. and The Corporation of the City of London for two additional five-year renewal periods; 

    b)    approve the PerfectMind Contract Extension Agreement between PerfectMind Inc. and The Corporation of the City of London, substantially in the form appended to the above-noted by-law;

    c)    delegate authority to the Deputy City Manager, Neighbourhood and Community-Wide Services to execute the above-noted Contract Extension Agreement;

    d)    delegate authority to the Deputy City Manager, Neighbourhood and Community-Wide Services, or written delegate, to execute further amending agreements;

    e)    delegate authority to the Deputy City Manager, Neighbourhood and Community-Wide Services, or written delegate, to undertake all administrative acts that are necessary in regards to the above-noted Contract Extension Agreement. (2023-R06/L04)




    Motion Passed
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Social and Health Development, the Deputy City Manager, Social and Health Development BE AUTHORIZED to execute the Declaration of Compliance with respect to compliance with the terms of the 2019-2023 Multi-Sector Service Accountability Agreement Dearness Home Adult Day Program and Ontario Health West for the reporting period of April 1, 2022 to March 31, 2023, as appended to the staff report dated June 13, 2023. (2023-S03)




    Motion Passed
  • That, on the recommendation of the Deputy City Manager, Planning and Economic Development the following action be taken with respect to the staff report, dated June 13, 2023, related to the Delegation of Authority for Municipal Contribution Agreements for Affordable Housing:

    a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting on June 27, 2023, to:

    i)    authorize the Deputy City Manager, Planning and Economic Development, or their written designate, to approve and execute an agreement of assignment and assumption related to a Contribution Agreement between an affordable housing provider and The Corporation of the City of London;
    ii)    authorize the Deputy City Manager, Planning and Economic Development, or their written designate, to approve and execute an amending agreement related to a Contribution Agreement between an affordable housing provider and The Corporation of the City of London to approve a rent increase for operations in financial difficulty; it being noted that no rent for affordable units in a building to which a Contribution Agreement between an affordable housing provider and The Corporation of the City of London applies shall exceed 80% of Average Market Rent or Median Market Rent for a rental unit, by unit type, as determined by the Canada Mortgage Housing Corporation;
    iii)    authorize the Deputy City Manager, Planning and Economic Development, or their written designate, to approve and execute an amendment to the Contribution Agreement to provide for additional permitted encumbrances, to consent to postponements of the City’s security under a Contribution Agreement and to approve and execute priority, standstill and subordination agreements satisfactory to the City Solicitor’s Office;
    iv)    authorize the Deputy City Manager, Planning and Economic Development, or their written designate, to amend a Contribution Agreement between an affordable housing provider and The Corporation of the City of London to add requirements related to the affordable housing units, to add further affordable housing units, to address approved changes to the development schedule, project information form or increases to the equity contribution made by the affordable housing provider; 
    v)    authorize the Deputy City Manager, Planning and Economic Development, or their written designate, to amend a Contribution Agreement between an affordable housing provider and The Corporation of the City of London to attaching or detaching a property from/to the Contribution Agreement as long as it is not in the detriment or loss of the total number of affordable units;

    b)     the Civic Administration BE DIRECTED to report, semi-annually, outlining the actions taken by the Deputy City Manager, Planning and Economic Development, under the delegations under the by-law along with an update on equity retention discussion; it being noted that this report will be included as an appendix to the semi-annual Roadmap 3000 update;

    it being noted that the communication, as appended to the Added Agenda, and the verbal delegation, from G. Playford, Devonshire Consulting, with respect to this matter, were received. (2023-S11)




    Motion Passed

    Additional Votes:


  • Moved by:S. Stevenson
    Seconded by:E. Peloza

    Motion to approve the delegation request, as appended to the Added Agenda, from G. Playford, with respect to this matter, to be heard at this time.


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • Moved by:E. Peloza
    Seconded by:J. Pribil

    Motion to approve part a) of the clause.


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • Moved by:S. Stevenson
    Seconded by:J. Pribil

    Motion to approve part b) of the clause.


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • Moved by:E. Peloza
    Seconded by:C. Rahman

    That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report dated June 13, 2023, related to Housekeeping Amendments to the Administrative Monetary Penalty Systems and Business Licensing By-law:

    a)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on June 27, 2023, to amend By-law No. A-54, as amended, being “A by-law to implement an Administrative Monetary Penalty System in London” to repeal and replace Schedules “A-2” through to “A-22” and “A-26” through to “A-27”; 

    b)    the revised proposed by-law, as appended to the Added Agenda, BE INTRODUCED at the Municipal Council meeting to be held on June 27, 2023, to amend By-law No. L.-131-16, being “A by-law to provide for the Licensing and Regulation of Various Businesses” in order to update processes and definitions, clean up grammar throughout, save and except for amendments to remove the Adult Entertainment Body Rub Parlour location at 609 Clarke Road (formerly operating as Sweet City) for which a public participation meeting be held in the future to provide for public comments for the removal of this location from the by-law; and,

    c)    the Civic Administration BE DIRECTED to provide a Draft Terms of Reference in the fall of 2023 related to a thorough review of the Business Licensing By-law, which will outline the detail of public outreach and participation to occur throughout 2024. (2023-C01A)


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • Moved by:E. Peloza
    Seconded by:S. Stevenson

    That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report, dated June 13, 2023, related to the Occupant Noise Enforcement Partnered Pilot Project: 

    a)    the above-noted staff report BE RECEIVED; 

    b)    the Civic Administration BE DIRECTED to continue the partnered Occupant Noise Enforcement program; and,

    c)    the Civic Administration BE DIRECTED to bring forward as part of a multi-year budget, a business case that provides funding to continue and improve the intake of the partnered Occupant Noise Enforcement program or other service improvements. (2023-P01)

     


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)

    Additional Votes:


  • Moved by:S. Stevenson
    Seconded by:C. Rahman

    Motion to amend part c) of the staff recommendation to read:

    c)     the Civic Administration BE DIRECTED to bring forward as part of a multi-year budget a business case that provides funding to continue and improve the intake of the partnered Occupant Noise Enforcement program or other service improvements.


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report dated June 13, 2023, related to Fireworks By-law Options:

    a)    the Civic administration BE DIRECTED to hold a public participation meeting at a future of the Community and Protective Services Committee (CPSC) in order to receive comments on proposed changes to the Fireworks By-law PW-11; it being noted that additional direction to the Civic Administration will be provided, following the consideration of comments and submissions at the public participation meeting;

    b)    the Civic Administration BE DIRECTED to report back at a future meeting of the CPSC summarizing public comments including the submission of a draft by-law amendment; and,

    c)    the requests for delegation, as appended to the Agenda and the Added Agenda, from V.R. Anber and A. Kanji BE DEFERRED to the above-noted future public participation meeting with respect to this matter;

    it being noted that the communications, as appended to the Agenda and the Added Agenda, from the following individuals, with respect to this matter, were received:

    •    V.R. Anber;
    •    A. Kanji;
    •    M. Luce;
    •    Brandy;
    •    D. Ronson and B. Amendola; and,
    •    J. Morton and A. Haase. (2023-P01)




    Motion Passed

    Additional Votes:


  • Moved by:C. Rahman
    Seconded by:S. Stevenson

    Motion to approve parts a) and b) of the clause.


    Yeas: (6)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman


    Motion Passed (6 to 0)
  • Moved by:E. Peloza
    Seconded by:J. Pribil

    Motion to approve part c) of the clause.


    Yeas: (5)Mayor J. Morgan, E. Peloza, S. Stevenson, J. Pribil, and C. Rahman
    Nays: (1)D. Ferreira


    Motion Passed (5 to 1)
  • Moved by:C. Rahman
    Seconded by:J. Pribil

    That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report, dated June 13, 2023, related to the Encampment Response Update:

    a)    the funding allocation, from the Social Services Reserve Fund, for the total municipal allocation amount of up to $255,000.00 BE APPROVED to support a portion of the costs of the Phase 1 Encampment Response on a temporary basis as outlined in the above-noted report; 

    b)    a one-time contract amendment of existing agreements, in the total estimated cost of $100,000, BE AUTHORIZED and BE APPROVED to support London Cares and Canadian Mental Health Association (CMHA);

    c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project;

    d)    the approval given, herein, BE CONDITIONAL upon the Corporation amending a Purchase of Service Agreement, and; 

    e)    the Deputy City Manager, Social and Health Development, or written designate, BE DELEGATED authority to take all necessary action to implement Phase 1 of the Encampment Response. (2023-F11A)


    Yeas: (4)Mayor J. Morgan, J. Pribil, D. Ferreira, and C. Rahman
    Nays: (1)S. Stevenson
    Absent: (1)E. Peloza


    Motion Passed (4 to 1)
  • Moved by:J. Pribil
    Seconded by:S. Stevenson

    That the Civic Administration BE DIRECTED to include a year over year comparison, for the past three years (2020-2021, 2021-2022, 2022-2023), on the number of bed days available/occupied, number of bed nights available/occupied, number of hours service bed facility, number of hours service non-bed facility and total expenses, with the Winter Response Program Outcome Report at the August meeting of the Community and Protective Services Committee. (2023-C04)


    Yeas: (4)S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman
    Nays: (1)Mayor J. Morgan
    Absent: (1)E. Peloza


    Motion Passed (4 to 1)
  • Moved by:C. Rahman
    Seconded by:S. Stevenson

    That the Deferred Matters List for the Community and Protective Services Committee, as at May 16, 2023, BE RECEIVED.


    Yeas: (5)Mayor J. Morgan, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman
    Absent: (1)E. Peloza


    Motion Passed (5 to 0)
  • Moved by:C. Rahman
    Seconded by:S. Stevenson

    That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:

    6.1    Litigation/Potential Litigation        

    A matter pertaining to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

    6.2    Solicitor-Client Privilege/Position, Plan, Procedure, Criteria or Instruction for Negotiation Purposes        

    A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and for the purpose of providing instructions and directions to officers and employees or the Corporation and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.


    Yeas: (5)Mayor J. Morgan, S. Stevenson, J. Pribil, D. Ferreira, and C. Rahman
    Absent: (1)E. Peloza


    Motion Passed (5 to 0)

    The Community and Protective Services Committee convened In Closed Session from 8:03 PM to 9:15 PM.


The meeting adjourned at 9:18 PM.

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