Governance Working Group

Report

8th Meeting of the Governance Working Group

Monday, November 27, 2023 at 1:00 P.m. - 2:00 P.m.

Committee Room #5

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Stevenson, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• A. Hopkins, 
• S. Franke, 
• D. Ferreira, 
• and S. Hillier 

ALSO PRESENT:

• S. Corman, M. Schulthess

  Remote Attendance:  L. Livingstone, A. Barbon, A. Bush, K. Huckabone, E. Skalski, S. Swance

  The meeting is called to order at 1:00 PM; it being noted that Councillors S. Trosow, C. Rahman and S. Hillier were in remote attendance.

   

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent Items

None.

3.

Items for Discussion

3.1

Council Members Expense Account Policy

• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That, with respect to the "Council Members' Expense Policy", the following actions be taken:

  a)    that, the City Clerk's Office BE DIRECTED to bring forward a by-law to be introduced at the Municipal Council meeting to be held on December 19, 2023 to amend By-law No. CPOL.-228-480, as amended, being “Council Members’ Expense Account” to update various provisions of the policy as indicated in the staff report dated November 27, 2023; 

  b)    that, the Civic Administration BE DIRECTED to report back on funding travel-related expenses for the annual general conference of Federation of Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) for Members outside the annual expense account allotment; and

  c)    that, the revised "Council Members' Expense Policy" BE REFERRED to the next meeting of Governance Working Group for consideration of community engagement expenses.

  
  
  
  
  Motion Passed

3.2

Governance Working Group 2024 Meeting Schedule

• Moved by: D. Ferreira
  Seconded by: A. Hopkins

  That, on the recommendation of the City Clerk, the following actions be taken with respect to the Governance Working Group Meeting Schedule:

  a)    the report dated November 27, 2023, entitled “Governance Working Group 2024 Meeting Schedule”, BE RECEIVED for information; 

  b)    the following dates BE ESTABLISHED as meeting dates for Governance Working Group (GWG):

  Monday, January 22, 2024;
  Monday, March 25, 2024; 
  Monday, May 13, 2024;
  Monday, June 24, 2024; 
  Monday, September 23, 2024; and 
  Monday, November 25, 2024 

  it being noted that the meeting times will be at 10:00 AM.

  
  
  
  
  

4.

Deferred Matters/Additional Business

4.1

2023 GWG Deferred Matters List, as at November 21, 2023

• Moved by: S. Stevenson
  Seconded by: P. Cuddy

  That the Deferred Matters List dated November 21, 2023 BE RECEIVED.

  
  
  
  Motion Passed

5.

Adjournment

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 1:58 PM.