That the following actions be taken with respect to the report dated March 25, 2024 related to the General Policy for Community Advisory Committees:
a) the updated General Policy for Community Advisory Committees BE REFERRED to a future meeting of the Governance Working Group;
b) the Civic Administration BE DIRECTED to amend the following sections of the proposed policy;
i) section 4.3 with regard to reasonable timelines for advertising a mid-term vacancy on a Community Advisory Committee;
ii) section 4.5 to schedule the presentation of applications for appointment to Community Advisory Committees at the end of Q1 after a new term of Council takes office;
iii) section 4.19 to provide the City Clerk discretion with respect to placing a Community Advisory Committee agenda item(s) on an alternate Standing Committee agenda;
iv) section 4.23 to provide for an alternate mechanism to process, resolve, and report complaints about members of Community Advisory Committees;
v) include language to clarify that Community Advisory Committees are permitted to invite members of the public to observe or participate as a guest speaker at Community Advisory Committee meetings; and
vi) include language to state that where the General Policy for Community Advisory Committees or the proposed Simplified Procedures for Community Advisory Committees is silent, questions of procedure be deferred to the Council Procedure By-law.
c) the Civic Administration BE DIRECTED to conduct an environmental scan and report back to the Governance Working Group with respect to the utilization of working groups and/or task forces; and
d) the Civic Administration BE DIRECTED to report back to the Governance Working Group with attendance metrics for the City of London's Community Advisory Committee meetings.