That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the award of the contracts for Request for Proposal (RFP) RFP-2023-199 Hubs Implementation Plan: Lead Agencies London’s Health & Homelessness Whole of Community System Response as an irregular result, as per City of London Procurement Policy Section 12.2 (c) “Committee and City Council must approve an RFP award with an irregular result greater than $15,000”:
a) the Request for Proposal 2023-199 BE AWARDED to each of the following organizations to provide Hubs for an initial two-year commitment at a total estimated operating cost of $15,650,424; with an option to renew operating contracts for up to four (4) additional one-year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability:
i) Atlohsa Family Healing Services Inc. at 550 Wellington Road, Building J in the estimated amount of $2,118,146 per year;
ii) Youth Opportunities Unlimited at 800 Commissioners Road, Building 16 and 329 Richmond Street in the estimated amounts of Year 1: $1,317,500 and Year 2: $1,983,800;
iii) Canadian Mental Health Association Thames Valley Addiction and Mental Health Services at 556 Dundas St. in the estimated amount $1,425,562 per year;
the proposals submitted by all proponents meet the City’s requirements and are in compliance with the Procurement of Goods and Services Policy, in accordance with Schedule 1 as appended to the staff report dated September 25, 2023: for a total operating and capital investment of up to $20,616,024. of which:
b) the Civic Administration BE DIRECTED to allocate up to $10,388,716 for operating for 2024 and 2025 from the Provincial Homeless Prevention Program;
c) the Civic Administration BE DIRECTED to seek funding from the Fund for Change to fund the capital requests received to support the three hubs in the total estimated amount of up to $4,965,600 for the provision of the initial hubs implementation;
d) the Civic Administration BE DIRECTED to seek funding from the Fund for Change to fund the estimated operating costs of the Canadian Mental Health Association Thames Valley Addiction and Mental Health Services transitional beds to be located at 705 Fanshawe Park Road West for the provision of the initial two (2) year contract term for hubs implementation at an approximate cost of $5,261,708 pending necessary development and Planning Act approvals;
e) a one-time funding allocation of up to $1,500,000 from the Social Services Reserve Fund BE APPROVED, if required, should ineligible costs under existing provincial funding sources be identified while finalizing the agency purchase of service contracts and budgets;
f) the Civic Administration BE AUTHORIZED to undertake all administrative acts, including review of sites and support for Planning Act applications to align current or future hub sites with criteria, and any activities associated with additionally requested funding necessary in relation to this project;
g) the approval given herein BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with Youth Opportunities Unlimited, Canadian Mental Health Association Thames Valley Addiction and Mental Health Services and Atlohsa Family Healing Services Inc;
h) the Civic Administration BE DIRECTED to continue to work with the community on the hubs implementation to establish additional opportunities for future procurement of additional spaces;
i) the annual funding approval noted in a) above is SUBJECT TO the availability of funding through the City of London, and/or other funding sources;
j) the proposed by-law as appended to the staff report dated September 25, 2023 as Schedule 2 BE INTRODUCED at the Municipal Council meeting to be held on October 5, 2023 to:
i) AUTHORIZE the Deputy City Manager, Social and Health Development, or written designate, to approve the Municipal Purchase of Service Agreement between The Corporation of the City of London and each hub provider for the purchase of services to provide and operate three hubs; and,
ii) AUTHORIZE the Deputy City Manager, Social and Health Development, or written designate, to execute the Municipal Purchase of Service Agreements with each hub provider;
it being noted that the Strategic Priorities and Policy Committee received the attached presentation from K. Dickins, Deputy City Manager, Social and Health Development and 136 added communications with respect to this matter.