Corporate Services Committee

Report

1st Meeting of the Corporate Services Committee

Monday, November 28, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• S. Stevenson, 
• S. Trosow, 
• D. Ferreira, 
• and Mayor J. Morgan

ALSO PRESENT:

• Councillor J. Pribil; A. Job, K. Mason, K. Scherr, B. Westlake-Power

  Remote Attendance: L. Livingstone, L. Amaral, A. Barbon, B. Card, I. Collins, S. Corman, J. Dann, M. Goldrup, A. Hagan, A. Hovius, P. Kokkoros, S. Mathers, C. McCreery, M. McErlain, K. Murray, J. Senese, S. Swance, S. Tatavarti, B. Warner, K. Wilding, J. Wills, P. Yeoman

  The meeting is called to order at 12:00 PM.

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

1.2

Election of Vice Chair

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That Councillor S. Trosow BE APPOINTED Vice Chair for the term ending November 14, 2023. 

  
  

  Yeas: (6)

  Mayor J. Morgan, S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira

  
  
  
  Motion Passed (6 to 0)

2.

Consent

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That consent items 2.1 to 2.8, BE APPROVED. 

  
  

  Yeas: (6)

  Mayor J. Morgan, S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira

  
  
  
  Motion Passed (6 to 0)

2.1

Authorization for Temporary Borrowing

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law as appended to the staff report dated November 28, 2022 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on December 13, 2022, to authorize the temporary borrowing of certain sums to meet current expenditures of The Corporation of the City of London for the year 2023.

  
  
  
  
  Motion Passed

2.2

Amendments to the Travel and Business Expenses Council Policy

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law as appended to the staff report dated November 28, 2022 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on December 13, 2022 to amend By-law No. CPOL.-227-479 being “A by-law to revoke and repeal Council policy related to Travel & Business Expenses and replace it with a new Council policy entitled Travel & Business Expenses” to repeal and replace Schedule “A” to the by-law.

  
  
  
  
  Motion Passed

2.3

2021 Annual Reporting of Lease Financing Agreements

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Finance Supports, the 2021 Annual Reporting of Lease Financing Agreements report BE RECEIVED for information. 

  
  
  
  
  Motion Passed

2.4

Expropriation of Lands - Wellington Gateway Project Phase 1

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, with the concurrence of the Director, Construction and Infrastructure Services, and on the advice of the Director, Realty Services, approval be given to the expropriation of land as may be required for the Wellington Gateway Project, and that the following actions be taken in connection therewith:
  
  a)    application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority, for the approval to expropriate the land required for the Wellington Gateway project;
  
  b)    The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;
  
  c)    The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and,
  
  d)    the proposed by-law as appended to the staff report dated November 28, 2022 as Schedule “B” BE INTRODUCED at the Council meeting on December 13, 2022 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

  
  
  
  
  Motion Passed

2.5

Declare Surplus - City-Owned Property - Part of Emerson Avenue at Baseline Road East

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to City-owned property described as a portion of the cul-de-sac at the south end of Emerson Avenue at Baseline Road East, described as the cul-de-sac fronting on 229, 230, 233 and 238 Emerson Avenue, Plan 914 London / Westminster, more particularly described as Parts 1 and 2, Plan 33R-21319, in the City of London (the “Subject Property”), the following actions be taken:
  
  a)    the subject property BE DECLARED SURPLUS; and,
  
  b)    the subject property BE TRANSFERRED to the abutting property owner, London Youth for Christ, in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  
  Motion Passed

2.6

Declare Surplus - City-Owned Property - Part of 181 Hamilton Road

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to City-owned property legally described as Part Lot 28, S Hamilton Road, N/E Grey Street, Plan 176 (E), in the City of London, County of Middlesex, being part of PIN # 08313-0062, municipally known as 181 Hamilton Road adjacent 580 Grey Street, the following actions be taken:
  
  a)    the subject property BE DECLARED SURPLUS; and,
  
  b)    the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  
  Motion Passed

2.7

Declare Surplus - City-Owned Property - Part of 108 Clarke Road

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Finance Supports, on the advice of the Director, Realty Services, with respect to City-owned property legally described as Part Lot 17, Plan 761 designated as Parts 1, 2, 5 and 6, Plan 33R-11453, S/T Ease over Parts 1 and 2, Plan 33R-11453 as in LT361005; London Township and Part Lot 18, Plan 761 designated as Parts 9 and 10, Plan 33R-11453 London Township, known municipally as 108 Clark Road, the following actions be taken:
  
  a)    the subject property BE DECLARED SURPLUS; and,
  
  b)    the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner in accordance with the City’s Sale and Other Disposition of Land Policy in exchange for lands required for road widening along Clarke Road.

  
  
  
  
  Motion Passed

2.8

Human Resources Information System (HRIS) Implementation Partner Successful Proponent – RFP 2022-080

• Moved by: H. McAlister
  Seconded by: S. Trosow

  That, on the recommendation of the Deputy City Manager, Enterprise Supports, with the concurrence of representatives from Information Technology Services and Finance Supports, the following actions be taken with respect to the SAP SuccessFactors, Human Resources Information Systems (HRIS) Implementation:
  
  a)    the proposal for implementation partnership, submitted by Price Waterhouse Coopers LLP (PWC), 99 Bank Street, Suite 710, Ottawa, Ontario, K1P 1E4 BE ACCEPTED in accordance with the Procurement of Goods and Services Policy;
  
  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated November 28, 2022 as Appendix "A";
  
  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this purchase; and,
  
  d)    the approval hereby given BE CONDITIONAL upon the City of London (The Corporation) entering a formal contract, agreement or having a purchase order relating to the subject matter of this approval.

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Not to be heard before 12:05 PM - Tribunal - Development Charge Appeal

• Moved by: S. Trosow
  Seconded by: S. Stevenson

  That, after convening as a tribunal under section 26 of By-law C.P.-1551-337 to hear a complaint under section 20 of the Development Charges Act 1997, S.O. 1997, c. 27, by Neil M. Smiley, Fasken Martineau DuMoulin LLP of the property located at 2365 Innovation Drive, regarding the development charges being appealed, as the amount should be adjusted to reflect the Industrial Development Charge rate and not Commercial on the subject property, as detailed in the attached Record of Proceeding, on the recommendation of the Tribunal, the complaint BE DISMISSED on the basis that the Tribunal finds that the amount of the development charge being applied were correctly determined and no error occurred in the application of the Development Charges By-law. 

  
  

  Yeas: (6)

  Mayor J. Morgan, S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira

  
  
  
  Motion Passed (6 to 0)
• Moved by: S. Stevenson
  Seconded by: S. Trosow

  That the Corporate Services Committee now convene as a tribunal under section 26 of By-law C.P.-1551-337 to hear a complaint under section 20 of the Development Charges Act, 1997 and provide the complainant an opportunity to make representations.

  
  

  Yeas: (6)

  Mayor J. Morgan, S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira

  
  
  
  Motion Passed (6 to 0)
• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That the meeting of the Tribunal, under Section 26 of By-law C.P.-1551-337 BE ADJOURNED and the meeting of the Corporate Services Committee BE RESUMED. 

  
  

  Yeas: (6)

  Mayor J. Morgan, S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: S. Stevenson
  Seconded by: D. Ferreira

  That the Corporate Services Committee convenes in Closed Session to consider the following:
  
  6.1. Labour Relations/Employee Negotiations
  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation. 
  
  6.2. Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.  
  
  6.3. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.5   Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending lease of City-owned land by a third party, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  Mayor J. Morgan, S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes in Closed Session from 1:07 PM to 1:39 PM.

  
  

7.

Adjournment

• Moved by: D. Ferreira
  Seconded by: S. Stevenson

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 1:42 PM.