Community and Protective Services Committee

Report

5th Meeting of the Community and Protective Services Committee

Tuesday, March 29, 2022 at 4:00 P.m. - 5:00 P.m.

Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors M. Cassidy (Chair), 
• M. Salih, 
• J. Helmer, 
• M. Hamou, 
• S. Hillier, 
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn, A. Job and J. Taylor
   
  Remote Attendance: Councillors J. Fyfe-Millar, A. Hopkins, S. Lehman, S. Lewis, M. van Holst and P. Van Meerbergen; L. Livingstone; P. Cooper, C. Crossman, K. Dickins, A. Dunbar, C. Finn, Deputy Chief Hepditch, O. Katolyk, E. Ling, H. Lysynski, D. MacRae, S. Mathers, J.P. McGonigle, R. Morris, N. Musicco, A. Pascual, K. Pawelec, C. Smith, G. Smith, S. Stafford, J. Tansley, T. Wellhauser, B. Westlake-Power
   
  The meeting was called to order at 4:01 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder; Councillors J. Helmer, S. Hillier and M. Salih

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor S. Hillier disclosed a pecuniary interest in clause 4.2 of this Report, having to do with the 2022 Rock the Park One-Time Policy Exemption Request, by indicating that his family puts on a five day event.

That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 3.1 of this Report, having to do with Short Term Accommodations, by indicating that he has used Airbnb to rent out his home in the past.

2.

Consent

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That Items 2.1 to 2.7 BE APPROVED.

  
  

  Yeas: (4)	J. Helmer, M. Cassidy, S. Hillier, and M. Hamou
  Absent: (2)	M. Salih, and E. Holder

  
  
  
  Motion Passed (4 to 0)

2.1

2nd Report of the Accessibility Advisory Committee

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That the following actions be taken with respect to the 2nd Report of the Accessibility Advisory Committee, from its meeting held on February 24, 2022:

  a)    the Civic Administration BE ADVISED that the Accessibility Advisory Committee endorses the Accessible Election Plan 2022, as appended to the Agenda; and,

  b)    clauses 1.1 and 3.1 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

2nd Report of the London Housing Advisory Committee

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That the 2nd Report of the London Housing Advisory Committee, from its meeting held on March 9, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

2.3

RFP-2022-007 Contract Award Recommendation for Service Delivery Improvements Project on Behalf of the London and Middlesex Local Immigration Partnership

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That, on the recommendation of the City Manager, the following actions be taken with respect to the staff report, dated March 29, 2022, related to the Request for Proposal (RFP) 2022-007 – Developing a Model for Community Planning of Settlement Services  for the London and Middlesex Local Immigration Partnership, as per the City of London Procurement Policy Section 12.2 (b), requiring Committee and City Council approval for RFP awards greater than $100,000:

  a)    the Request for Proposal 2022-007, in the amount of $429,419, (excluding HST), BE AWARDED to Mellor Murray Consulting; it being noted that the proposal submitted by the proponent meets the City’s requirements and complies with the Procurement of Goods and Services Policy;

  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this award; 

  c)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or any other documents, to give effect to these recommendations.

  
  
  
  
  Motion Passed

2.4

Oakridge Resident Engagement Results

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Manager of Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report, dated March 29, 2022, related to the Oakridge Resident Engagement Results:

  a)    the short-term project, upgrades to tennis courts in Oakridge Optimist Park, identified through resident engagement near the Oakridge Assessment Centre BE ENDORSED; 

  b)    the budget for the above-noted short-term project, upgrades to tennis courts in Oakridge Optimist Park, BE APPROVED in accordance with the Sources of Financing Report, as appended to the above-noted staff report; and,

  c)    the Civic Administration BE DIRECTED to proceed with implementation of the upgrades to tennis courts in Oakridge Optimist Park; it being noted that this work will be undertaken in accordance with the Procurement of Goods and Services Policy.  

  
  
  
  
  Motion Passed

2.5

Roles and Responsibilities of Local School Boards and Collaboration with the City of London

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Managers of Neighbourhood and Community-Wide Services, Social and Health Development, Environment and Infrastructure, and Planning and Economic Development, the staff report, dated March 29, 2022, with respect to Roles and Responsibilities of Local School Boards and Collaboration with the City of London BE RECEIVED.

  
  
  
  
  Motion Passed

2.6

Parks and Recreation Master Plan Annual Report

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Managers of Neighbourhood and Community-Wide Services and Environment and Infrastructure, the staff report, dated March 29, 2022, with respect to the Parks and Recreation Master Plan Annual Report BE RECEIVED.

  
  
  
  
  Motion Passed

2.7

Multi-Program Ontario Transfer Payment Agreement - Homelessness Prevention Program Approval

• Moved by: S. Hillier
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Manager, Social and Health Development, the proposed by-law, as appended to the staff report, dated March 29, 2022, BE INTRODUCED at the Municipal Council meeting to be held on April 12, 2022, to:

  a)    authorize and approve the Multi-Program Ontario Transfer Payment Agreement (Homelessness Prevention Program), as appended to the above-noted by-law, between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Municipal Affairs and Housing and The Corporation of the City of London

  b)    authorize the Mayor and the City Clerk to execute the above-noted Homelessness Prevention Program (HPP) Transfer Payment Agreement;

  c)    delegate authority to the Deputy City Manager, Social and Health Development or written designate, to approve and execute any further amendments to the HPP Transfer Payment Agreement if the Amendments are substantially in the form of the above-noted HPP Transfer Payment Agreement;

  d)    delegate authority to the Deputy City Manager, Social and Health Development, or written designate to undertake all the administrative, financial and reporting acts (including signing authority) associated with the above-noted HPP Transfer Payment Agreement and any amendments, including but not limited to investment plans and amendments to investments plans, application forms for funding budgets, cash flows, other financial reporting, including financial claims and directions, consents and other authorizations, as may be required, provided that the monetary amounts do not exceed the maximum amount of Ontario’s contribution specified in the HPP Transfer Payment Agreement that are necessary in connection with the above-noted HPP Transfer Payment Agreement; and,

  e)    confirm that the Deputy City Manager, Social and Health Development, or their written designate, has the powers as set out in section 2 of By-law A-7924-5, being the authority to execute the Municipal Purchase of Service Agreements with Service Providers, employing the standard form Agreement authorized and approved in that by-law that do not require additional funding or are provide for in the City’s current budget, and that do not increase the indebtedness or contingent liabilities of The Corporation of the City of London, with no further approval required from Municipal Council, with respect to Operating Services Categories only.

  
  
  
  
  Motion Passed

3.

Scheduled Items

3.1

Public Participation Meeting - Short Term Accommodations

• Moved by: M. Hamou
  Seconded by: M. Cassidy

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-laws, as appended to the staff report, dated March 29, 2022, related to Short Term Accommodations, BE RECEIVED;

  it being pointed out that the following individuals made verbal presentations at the public participation meeting held in conjunction with this matter:

  •    T. George
  •    D. Ferreira, providing the attached submission
  •    A. Wayland
  •    Nick
  •    D. Wood
  •    D. Denomme
  •    J. and K. Romnes
  •    J. Fernandez
  •    D. Yimmesghen
  •    P. Chandawani
  •    C. Thomas
  •    M. Razak
  •    A. Fernandez
  •    D. Wang
  •    L. Murphy
  •    A. Wojtak
  •    V. King
  •    H. Belanger
  •    K. Toy
  •    C. Afanador
  •    R. Metron
  •    A. Lindsay
  •    S. Bollert
  •    S. Kukadia
  •    P. McFarlane
  •    T Choy.

  
  

  Yeas: (2)	M. Cassidy, and M. Hamou
  Nays: (1)	M. Salih
  Recuse: (1)	J. Helmer
  Absent: (2)	S. Hillier, and E. Holder

  
  
  
  Motion Passed (2 to 1)

  Voting Record:

  
  
• Moved by: S. Hillier
  Seconded by: M. Hamou

  Motion to open the public participation meeting.

  
  

  Yeas: (3)	M. Cassidy, S. Hillier, and M. Hamou
  Recuse: (1)	J. Helmer
  Absent: (2)	M. Salih, and E. Holder

  
  
  
  Motion Passed (3 to 0)
• Moved by: M. Hamou
  Seconded by: M. Cassidy

  Motion to close the public participation meeting.

  
  

  Yeas: (2)	M. Cassidy, and M. Hamou
  Recuse: (1)	J. Helmer
  Absent: (3)	M. Salih, S. Hillier, and E. Holder

  
  
  
  Motion Passed (2 to 0)

4.

Items for Direction

4.1

A. Valastro - Light Pollution By-law - REQUEST FOR DELEGATION STATUS

• Moved by: M. Salih
  Seconded by: M. Hamou

  That the request for delegation from A.M. Valastro, with respect to a light pollution by-law BE APPROVED for a future meeting of the Community and Protective Services Committee; it being noted that the communications, dated December 7, 2021 and March 18, 2022, from A.M. Valastro, with respect to this matter, were received.

  
  

  Yeas: (4)	M. Salih, J. Helmer, M. Cassidy, and M. Hamou
  Absent: (2)	S. Hillier, and E. Holder

  
  
  
  Motion Passed (4 to 0)

4.2

2022 Rock the Park One-Time Policy Exemption Request

• Moved by: E. Holder
  Seconded by: J. Helmer

  That the proposed by-law, as appended to the staff report, dated March 29, 2022, BE INTRODUCED at the Municipal Council meeting to be held on April 12, 2022, to amend By-law No. CPOL-142-394 being a by-law for a Council policy entitled Special Events Policies and Procedures Manual, to provide for the “Rock the Park 17-July 2022” event use of Harris Park for five (5) consecutive days; it being noted that the communications, as appended to the Agenda, from B. Jones, President, Jones Entertainment Group and G. Jones, Vice-President, Jones Entertainment Group, and the communication, as appended to the Added Agenda, from A.M. Valastro, with respect to this matter, were received.

  
  

  Yeas: (4)	J. Helmer, M. Cassidy, E. Holder, and M. Hamou
  Recuse: (1)	S. Hillier
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (4 to 0)

4.3

2nd Report of the Animal Welfare Advisory Committee

• Moved by: J. Helmer
  Seconded by: M. Hamou

  That the following actions be taken with respect to the 2nd Report of the Animal Welfare Advisory Committee (AWAC), from the meeting held on March 3, 2022:

  a)    clause 4.2 of the above-noted AWAC Report BE DEFERRED to the April 20, 2022 meeting of the Community and Protective Services Committee (CPSC) for consideration;

  b)    the requests for delegation from the individuals listed below BE APPROVED to be heard at the April 20, 2022 meeting of the CPSC:

  •    R. Laidlaw, Zoocheck
  •    W. Brown, Chair, AWAC
  •    V. Van Linden
  •    M. Lerner
  •    J. Van-Daele
  •    F. Morrison

  c)    the Civic Administration BE REQUESTED to prepare a report, including any necessary legal advice, for the April 20, 2022 CPSC meeting; and,

  d)    the remainder of the above-noted 2nd Report of the AWAC BE RECEIVED

  it being noted that the communications, as appended to the Added Agenda, from R. Laidlaw, W. Brown, V. Van Linden, M. Lerner, J. Van-Daele, F. Morrison and M. Hamer, with respect to this matter, were received.

  
  

  Yeas: (4)	M. Salih, J. Helmer, M. Cassidy, and M. Hamou
  Absent: (2)	S. Hillier, and E. Holder

  
  
  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: M. Hamou
  Seconded by: J. Helmer

  That the Deferred Matters List for the Community and Protective Services Committee, as at March 21, 2022, BE RECEIVED.

  
  

  Yeas: (4)	M. Salih, J. Helmer, M. Cassidy, and M. Hamou
  Absent: (2)	S. Hillier, and E. Holder

  
  
  
  Motion Passed (4 to 0)

6.

Confidential

• Moved by: J. Helmer
  Seconded by: M. Hamou

  That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:

  6.1.    (ADDED) Solicitor-Client Privilege        

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the 2nd Report of the Animal Welfare Advisory Committee.

  
  

  Yeas: (4)	M. Salih, J. Helmer, M. Cassidy, and M. Hamou
  Absent: (2)	S. Hillier, and E. Holder

  
  
  
  Motion Passed (4 to 0)

  The Community and Protective Services Committee convened In Closed Session from 7:40 PM to 8:07 PM.

  
  

7.

Adjournment

The meeting adjourned at 8:18 PM.