Strategic Priorities and Policy Committee

Report

5th Meeting of the Strategic Priorities and Policy Committee

Tuesday, February 06, 2024 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Stevenson, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• S. Lehman, 
• A. Hopkins, 
• P. Van Meerbergen, 
• S. Franke, 
• E. Peloza, 
• D. Ferreira, 
• S. Hillier, 
• and Mayor J. Morgan 

ALSO PRESENT:

• L. Livingstone, A. Barbon, M. Butlin, C. Cooper, S. Corman, K. Dickins, D. Escobar, M. Feldberg, L. Marshall, S. Mathers, J. Paradis, T. Pollitt, J. Raycroft, K. Scherr, M. Schulthess, K. Scott, E. Skalski, C. Smith

  Remote Attendance:  K. Green, E. Hunt 

  The meeting is called to order at 1:00 PM; it being noted that Councillors S. Franke, P. Van Meerbergen and S. Hillier were in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Cuddy
  Seconded by: S. Lehman

  That Consent items 2.1 and 2.4 BE APPROVED.

  
  

  Yeas: (15)

  J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman

  
  
  
  Motion Passed (15 to 0)

2.1

Special Meeting of the Shareholder of the Housing Development Corporation, London

• Moved by: P. Cuddy
  Seconded by: S. Lehman

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-laws appended to the staff report dated February 6, 2024 as Appendix "A" and Appendix "B" BE INTRODUCED at the Municipal Council meeting to be held on February 13, 2024, to:

  a)    to ratify and confirm the special resolution of the sole shareholder of the Housing Development Corporation, London to authorize the Housing Development Corporation, London to make application for Articles of Amendment to change the number of directors to a minimum of one (1) and a maximum of ten (10);

  b)    to ratify and confirm the special resolution of the sole shareholder of the Housing Development Corporation, London to address certain corporate deficiencies and outstanding corporate matters, specifically to ratify, confirm and approve the following: 
  i)      ratify, confirm, and approve that Stephen Joseph Giustizia has never been elected as a director of the Corporation; 
  ii)     to ratify, confirm and approve the resignations of directors set out in the special resolution; 
  iii)    to ratify, confirm and approve that Craig Cooper was elected as a director of the Corporation on May 6, 2020; and 
  iv)    ratify, confirm, and approve all resignations and/or removals by the shareholder of the Corporation, and past appointments and elections of directors of the Corporation made by the shareholder of the Corporation.

  
  
  
  
  Motion Passed

2.4

Contract Award for RFP 2023-346 - Consultation for Ward Boundary Review

• Moved by: P. Cuddy
  Seconded by: S. Lehman

  That on the recommendation of the City Clerk, the following actions be taken with respect to the award of contract for the Request for Proposal RFP 2023-346 – Consultation for Ward Boundary Review:

  a)    Watson & Associates Economists Ltd. BE APPOINTED to conduct consultation services in the amount of $123,600 including contingency, excluding HST, in accordance with Section 12.2(b) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report as Appendix “A”;

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  d)    the approvals given herein, BE CONDITIONAL upon the Corporation entering into a formal contract with Watson & Associates Economists Ltd. for this work; and

  e)    the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  
  Motion Passed

2.2

SS-2024-042: Housing Stability Services Single Source

• Moved by: E. Peloza
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Social and Health Development, that this SS-2024-042: Housing Stability Services Single Source report be received, and the following actions be taken regarding Housing Stability Services Municipal Purchase of Service agreements:

  a)    single source procurements (SS-2024-042) with the Service Providers as outlined in Schedule 1, as appended to the staff report, for the period April 1, 2024 to March 31, 2026, with the option to renew for up to two additional two-year periods subject to the availability of future funding BE APPROVED;

  b)    one-time funding requests of up to $273,204 (with costs related to compensation and diversity recruitment consultant, fundraising supports, and security needs consultant removed) as outlined in Schedule 3, as appended to the staff report for the period of April 1, 2024 to March 31, 2025 BE APPROVED;

  c)    a drawdown from the Operating Budget Contingency Reserve in the amount of up to $4,576,168 BE APPROVED to fund the costs of these procurements in excess of available budgets;

  d)    the Civic Administration BE AUTHORIZED to continue to engage with the Encampment Reference Table in the design of an inclement weather plan that will be brought back for council endorsement in Q3 2024;

  e)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and

  f)     the approval given herein BE CONDITIONAL upon the Corporation amending or entering into a Purchase of Service Agreement or other existing agreements;

  it being noted that the Strategic Priorities and Policy Committee received a communication dated February 2, 2024 from C. Lazenby, Executive Director, Unity Project with respect to this matter.

  
  
  
  
  

  ADDITIONAL VOTES:

  
  
• Moved by: E. Peloza
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Social and Health Development, that this SS-2024-042: Housing Stability Services Single Source report be received, and the following actions be taken regarding Housing Stability Services Municipal Purchase of Service agreements:

  a)    single source procurements (SS-2024-042) with the Service Providers as outlined in Schedule 1, as appended to the staff report, for the period April 1, 2024 to March 31, 2026, with the option to renew for up to two additional two-year periods subject to the availability of future funding BE APPROVED;

  b)    one-time funding requests of up to $296,891 as outlined in Schedule 3, as appended to the staff report for the period of April 1, 2024 to March 31, 2025 BE APPROVED;

  c)    a drawdown from the Operating Budget Contingency Reserve in the amount of up to $4,599,855 BE APPROVED to fund the costs of these procurements in excess of available budgets;

  d)    the Civic Administration BE AUTHORIZED to continue to engage with the Encampment Reference Table in the design of an inclement weather plan that will be brought back for council endorsement in Q4 2024;

  e)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this project; and

  f)     the approval given herein BE CONDITIONAL upon the Corporation amending or entering into a Purchase of Service Agreement or other existing agreements;

  it being noted that the Strategic Priorities and Policy Committee received a communication dated February 2, 2024 from C. Lazenby, Executive Director, Unity Project with respect to this matter.

  
  
  
  
  
• Moved by: C. Rahman
  Seconded by: J. Pribil

  Motion TO AMEND parts b) and c) to remove the costs related "compensation and diversity recruitment consultant" at $14,970,  "fundraising supports" at $5,717, and "security needs consultant" at $3,000.  Parts b) and c) to read as follows:

  b)    one-time funding requests of up to $273,204 (with costs related to compensation and diversity recruitment consultant, fundraising supports, and security needs consultant removed) as outlined in Schedule 3, as appended to the staff report for the period of April 1, 2024 to March 31, 2025 BE APPROVED;

  c)    a drawdown from the Operating Budget Contingency Reserve in the amount of up to $4,576,168 BE APPROVED to fund the costs of these procurements in excess of available budgets;

  
  

  Yeas: (15)

  J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman

  
  
  
  Motion Passed (15 to 0)
• Moved by: E. Peloza
  Seconded by: D. Ferreira

  That item 2.2, as amended, BE APPROVED.

  
  

  Yeas: (14)	J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, P. Van Meerbergen, S. Lehman, H. McAlister, P. Cuddy, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman
  Nays: (1)	S. Stevenson

  
  
  
  Motion Passed (14 to 1)

2.3

Community Advisory Committee on Planning (CACP) - Terms of Reference

• Moved by: A. Hopkins
  Seconded by: C. Rahman

  That the report entitled Community Advisory Committee on Planning (CACP) Terms of Reference BE REFERRED to the Community Advisory Committee on Planning for consultation on the amended Terms of Reference.

  it being noted that the Strategic Priorities and Policy received a communication from S. Bergman, Chair, Community Advisory Committee on Planning with respect to this matter.

  
  

  Yeas: (14)	J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman
  Nays: (1)	P. Van Meerbergen

  
  
  
  Motion Passed (14 to 1)

  ADDITIONAL VOTES:

  
  
• Moved by: P. Cuddy
  Seconded by: S. Lehman

  That, on the recommendation of the City Clerk, the following actions be taken:

  a)    the report entitled Community Advisory Committee on Planning (CACP) Terms of Reference BE RECEIVED for information; and,

  b)    the Terms of Reference for the Community Advisory Committee on Planning (CACP) BE APPROVED as appended to the staff report as Appendix “A”;

  it being noted that the Strategic Priorities and Policy received a communication from S. Bergman, Chair, Community Advisory Committee on Planning with respect to this matter.

  
  
  
  
  

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

5.1

(ADDED) Capital Project Overruns - Mayor J. Morgan, Councillor S. Franke, Councillor A. Hopkins

• Moved by: J. Morgan
  Seconded by: A. Hopkins

  That, with respect to the resolution from the Association of Municipalities of Ontario (AMO), the following actions be taken:

  a)   that the attached resolution from the Association of Municipalities of Ontario, requesting the Province of Ontario to undertake a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario BE ENDORSED;

  b)   that Mayor Morgan, Councillor Franke and Councillor Hopkins BE SUPPORTED by Municipal Council in raising these concerns at Ontario Big City Mayors (OBCM), Federation of Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO), respectively; and

  c)   that the communication on the Added Agenda, from Mayor Morgan, Councillor Franke and Councillor Hopkins, with respect to this matter BE RECEIVED.

  
  

  Yeas: (14)	J. Morgan, A. Hopkins, S. Lewis, S. Hillier, E. Peloza, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman
  Absent: (1)	P. Van Meerbergen

  
  
  
  Motion Passed (14 to 0)

6.

Confidential

None.

7.

Adjournment

• Moved by: D. Ferreira
  Seconded by: P. Cuddy

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 2:53 PM.