That on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report, dated January 8, 2024, related to the implementation of case management software for London Regional Employment Services, it being noted that in accordance with Section 14.5 of the City of London’s Procurement of Goods and Services Policy Single Source contract awards greater than $50,000.00 require approval of City Council:
a) a single source procurement in accordance with section 14.4(e) of the Procurement of Goods and Services Policy BE APPROVED to ESCASES INC. to provide licences for their case management solution at a cost of $293,800.00 for a two-year term;
b) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract;
c) the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on January 23, 2024, to:
i) approve the Service Agreement for the provision of case management software for service providers within the London Catchment Area (“Service Agreement”) to be entered into between The Corporation of the City of London and ESCASES INC., as appended to the above-noted by-law;
ii) delegate the Deputy City Manager, Social and Health Development and the City Manager the authority and power to:
A) represent the City (City Representative) with respect to the above-noted Service Agreement;
B) execute the above-noted Agreement on behalf of the City of London;
C) approve and execute amending agreements and approve additional one-year terms to the above-noted Service Agreement that are consistent with the requirements contained in the Service Agreement and that do not require additional City of London funding; and,
d) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project. (2024-A03)