Civic Works Committee

Report

1st Meeting of the Civic Works Committee

Tuesday, December 14, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• M. van Holst,
• J. Helmer,
• P. Van Meerbergen,
• J. Fyfe-Millar,
• and Mayor E. Holder

ALSO PRESENT:

• A. Pascual and J. Taylor
  
  Remote Attendance: Councillors M. Hamou, S. Hillier, S. Lewis, J. Morgan; G. Barrett, J. Dann, I. de Ceuster, D. MacRae, K. Edwards, G. Kotsifas, H. Lysynski, L. Marshall, S. Mathers, K. Scherr, J. Stanford, A. Thompson, and B. Westlake-Power
  
  The meeting was called to order at 12:01 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer, M. van Holst, P. Van Meerbergen.

---

1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

1.2

Election of Vice-Chair for the term ending November 14, 2022

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That Councillor J. Fyfe-Millar BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 14, 2022.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.

Consent

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That Items 2.1 and 2.3 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.1

10th Report of the Transportation Advisory Committee

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That the 10th Report of the Transportation Advisory Committee, from its meeting held on November 30, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

2.3

Highbury Avenue South Rehabilitation Project

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated December 14, 2021, related to the appointment of a Consulting Engineering for the Highbury Avenue South Rehabilitation Project from the Wenige Expressway Bridge to Highway 401:

  a)        Parsons Inc. BE APPOINTED Consulting Engineers to update and complete the detailed design, and provide assistance with the tendering for the rehabilitation of Highbury Avenue South (Wenige Expressway Bridge to Highway 401) in the amount of $284,178.00, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this appointment BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this appointment;

  d)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, including MTO or utility agreements, if required, to give effect to these recommendations. (2021-T08)

  
  
  
  
  Motion Passed

2.2

Supply and Delivery of Transit Signal Priority and Emergency Vehicle Preemption System

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated December 14, 2021, related to RFP21-08 Transit Signal Priority and Emergency Vehicle Preemption System:

  a)        Applied Information Inc. BE AWARDED the contract to supply and deliver intersection detection systems in the amount of $1,791,375.50, excluding HST, in accordance with Section 12.2 (b) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Contractor for the work; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-P16/F05A)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.4

Unwanted Water: Quantifying Inflow and Infiltration in London's Wastewater Sewer System

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated December 14, 2021, with respect to the impacts of the City’s unwanted water issues BE RECEIVED for information. (2021-E03)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

A Conceptual Framework for Regional Transportation in London

• Moved by: E. Holder
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the following actions be taken with respect to the staff report dated December 14, 2021, related to regional transportation in Southwestern Ontario:

  a)        the conceptual framework for regional transportation as presented in the above-noted staff report BE ENDORSED; and,

  b)        the Civic Administration BE AUTHORIZED to use the conceptual framework as a basis for discussions with the Province of Ontario and municipalities to advance provincial participation in regional transportation in Southwestern Ontario;

  it being noted that the staff presentation and a communication from R. Chambers, SCOR EDC, with respect to this matter, were received. (2021-T10)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the Civic Works Committee Deferred Matters List as at December 6, 2021, BE RECEIVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

6.

Adjournment

The meeting adjourned at 12:55 PM.