Civic Works Committee

Report

8th Meeting of the Civic Works Committee

Tuesday, May 31, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers

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PRESENT:

• Councillors E. Peloza (Chair), 
• J. Helmer, 
• P. Van Meerbergen, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ABSENT:

• M. van Holst

ALSO PRESENT:

• A. Pascual and J. Taylor
  
  Remote Attendance: Councillors M. Hamou and S. Hillier; M. Butlin, S. Chambers, J. Dann, K. Edwards, G. Irwin, D. MacRae, A. Rozentals, K. Scherr, M. Shepley, J. Stanford, and B. Westlake-Power
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That Items 2.1, 2.2, and 2.3 BE APPROVED.

  
  

  Yeas: (5)	J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar
  Absent: (1)	M. van Holst

  
  
  
  Motion Passed (5 to 0)

2.1

Northcrest Drive Municipal Watermain Servicing Budget Increase 

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 31, 2022, related to the Northcrest Drive municipal watermain servicing project:

  a)    the budget increase of $909,645.00 to EW374322 Extension of Water Servicing BE APPROVED for the subject project;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; and,

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.  (2022-F05A)

  
  
  
  
  Motion Passed

2.2

Metamora Stormwater Outfall Replacement Contract Amendment - Addition of Metamora Bridge Repairs

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 31, 2022, related to the extension of the Metamora Stormwater Outfall Replacement contract to include the Metamora Pedestrian Bridge Rehabilitation works:

  a)    the contract amount for Blue-Con Construction BE INCREASED to undertake additional works required for the Metamora Pedestrian Bridge Rehabilitation as part of the existing RFT21-91 contract, in accordance with the estimate on file to an upset amount of $255,000.00 including 20% contingency, excluding HST, from $1,200,386.00 to a total of $1,455,386.00, in accordance with Section 20.3 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation amending the original contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T04)

  
  
  
  
  Motion Passed

2.3

Closing Part of Upper Canada Crossing

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated May 31, 2022, BE INTRODUCED at the Municipal Council meeting to be held on June 14, 2022, for the purpose of closing part of Upper Canada Crossing;

  it being noted that subject to the passing and registration of the above-noted by-law in the Land Registry Office, the City will retain a municipal services easement over the road allowance and reserve Block 186, 33M-624 for a watermain and for the purposes of prohibiting the erection of any structures on the subject lands. (2022-T09)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That the Civic Works Committee Deferred Matters List as at May 20, 2022, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar
  Absent: (1)	M. van Holst

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That the meeting BE ADJOURNED.

  
  

  Yeas: (5)	E. Holder, E. Peloza, J. Fyfe-Millar, J. Helmer, and P. Van Meerbergen
  Absent: (1)	M. van Holst

  
  
  
  Motion Passed (5 to 0)

  The meeting adjourned at 12:03 PM.