Governance Working Group

Report

6th Meeting of the Governance Working Group

Monday, September 25, 2023 at 1:00 P.m. - 2:00 P.m.

Committee Room #5

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• P. Cuddy, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• A. Hopkins, 
• S. Franke, 
• D. Ferreira, 
• and S. Hillier 

ABSENT:

• S. Stevenson 

ALSO PRESENT:

• S. Corman, K. Huckabone, B. Westlake-Power

  Remote Attendance: L. Livingstone, A. Bush, M. Schulthess, J. Raycroft

  The meeting is called to order at 1:01 PM; it being noted that the following were in remote attendance:  Councillors C. Rahman, S. Hillier

   

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent Items

None.

3.

Items for Discussion

3.1

Draft Council Policy - Electronic (Remote) Participation of Members of Council at Council and Standing Committee Meetings

• Moved by: S. Franke
  Seconded by: S. Trosow

  That the following actions be taken with respect to the draft Electronic Meeting Participation Policy: 

  a)     the above-noted draft policy, as appended to the Governance Working Group agenda, BE APPROVED; and,

  b)     the attached proposed by-law to enact the aforementioned policy BE INTRODUCED at the Municipal Council meeting to be held on October 17, 2023. 

  
  
  
  
  Motion Passed

4.

Deferred Matters/Additional Business

4.1

2023 GWG Deferred List

• That the following actions be taken with respect to the 2023 Governance Working Group Deferred Matters List: 

  a)     the Civic Administration BE DIRECTED to bring forward to the Strategic Priorities and Policy Committee revisions to the Selection Process Policy for Appointing Members to Committee, Civic Boards and Commissions and the Appointment of Council Members to Standing Committees of Council and Various Civic Boards and Commissions Policy to enact the following:
       i)    the requirement to fully complete the selections for appointments of Council Members to standing committees during the selection voting process; and, 
       ii)    the requirement for members to fully complete the submission form(s) for consideration of appointments to standing committees;

  b)     the above-noted Deferred Matters List BE RECEIVED.  

  
  
  
  Motion Passed

  Additional Votes:

  
  
• Moved by: A. Hopkins
  Seconded by: H. McAlister

  That the Civic Administration BE DIRECTED to bring forward to the Strategic Priorities and Policy Committee revisions to the Selection Process Policy for Appointing Members to Committee, Civic Boards and Commissions and the Appointment of Council Members to Standing Committees of Council and Various Civic Boards and Commissions Policy to enact the following:

  a)    the requirement to fully complete the selections for appointments of Council Members to standing committees during the selection voting process; and, 

  b)    the requirement for members to fully complete the submission form(s) for consideration of appointments to standing committees. 

  
  
  
  
  Motion Passed
• Moved by: S. Trosow
  Seconded by: D. Ferreira

  The Governance Working Group Deferred Matters List, as at September 25, 2023, BE RECEIVED. 

  
  
  
  
  

5.

Adjournment

5.1

Next Meeting Date - Monday, October 16, 2023 at 1:00 PM

• Moved by: A. Hopkins
  Seconded by: P. Cuddy

  That the Governance Working Group meeting BE ADJOURNED. 

  
  
  
  Motion Passed

  The meeting adjourned at 1:31 PM.