Civic Works Committee

Report

The 12th Meeting of the Civic Works Committee

Tuesday, September 21, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• and S. Turner

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• A. Pascual and J. Taylor.
  
  Remote Attendance: Councillor M. van Holst; J. Dann, K. Dawtrey, D. MacRae, S. Mathers, J. Stanford, and B. Westlake-Power.
  
  The meeting was called to order at 12:01 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors M. Cassidy, J. Helmer, S. Turner, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, and 2.4, BE APPROVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, S. Turner, E. Peloza, and P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Kensington Bridge - Environmental Assessment - Appointment of Consulting Engineer

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated September 21, 2021, related to an appointment of a Consulting Engineer to complete the Kensington Bridge Environmental Assessment Study:

  a)       AECOM Canada Ltd. BE APPOINTED as the Consulting Engineer to complete the Environmental Assessment of the Kensington Bridge Renewal Project at an upset amount of $252,880.00, excluding HST, in accordance Section 15.2 (e) of the City of London Procurement of Goods and Services Policy;

  b)       the financing for this assignment BE APPROVED as set out in the Sources of Financing Report as appended to above-noted staff report;

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2021-E21/E05)

  
  
  
  
  Motion Passed

2.2

Municipal Waste and Resource Materials Collection By-law Amendment

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the draft amending by-law as appended to the staff report dated September 21, 2021, BE INTRODUCED at the Municipal Council meeting to be held on October 5, 2021, to amend the Municipal Waste and Resource Collection By-law (WM-12) to establish additional packaging requirements for curbside collection of ceramic toilets to enhance health and safety of the sanitation operators and the public. (2021-E07)

  
  
  
  
  Motion Passed

2.4

Increase Contract Award: West London Dyke Norman Bradford (Oxford Street) Bridge Concrete Repairs

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated September 21, 2021, related to increasing the existing contract for Phase 7 West London Dyke project:

  a)       the Upper Thames River Conservation Authority BE AUTHORIZED to carry out added works for Phase 7 of the West London Dyke reconstruction by increasing the City’s cost share by $176,526.62, including contingency, excluding HST;

  b)       the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report; and,

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work. (2021-T04)

  
  
  
  
  Motion Passed

2.3

Sewage Overflows and Bypasses Into the Thames River - Sanitary Cross Connections

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated September 21, 2021 related to Sewage Overflows and Bypasses into the Thames River – Sanitary Cross Connections, BE RECEIVED for information. (2021-E03/E05)

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, S. Turner, E. Peloza, and P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That the Civic Works Committee Deferred Matters List as at September 13, 2021, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, S. Turner, E. Peloza, and P. Van Meerbergen
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 12:36 PM.