Civic Works Committee

Report

4th Meeting of the Civic Works Committee

Tuesday, March 01, 2022 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• M. van Holst,
• J. Helmer,
• P. Van Meerbergen,
• J. Fyfe-Millar,
• and Mayor E. Holder

ALSO PRESENT:

• A. Pascual and M. Ribera
  
  Remote Attendance: Councillors M. Hamou, S. Hillier, S. Lehman, and S. Lewis; D. MacRae, A. Rammeloo, K. Scherr, M. Somide, S. Stafford, J. Stanford, and B. Westlake-Power
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors J. Helmer, M. van Holst, P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.3, 2.4, 2.5, and 2.6 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

2.1

1st Report of the Transportation Advisory Committee

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That the 1st Report of the Transportation Advisory Committee, from its meeting held on January 25, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

2021 External Audit of London’s Drinking Water Quality Management System and 2021 Management Review

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated March 1, 2022, with respect to the 2021 External Audit of London’s Drinking Water Quality Management System, and the subsequent 2021 Management Review, BE RECEIVED for information. (2022-E13)

  
  
  
  
  Motion Passed

2.3

Mobility Master Plan Appointment of Consultant

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 1, 2022, related to the appointment of a Consultant for the Mobility Master Plan:

  a)        IBI Group Professional Services (Canada) Inc. BE APPOINTED the Consulting Engineer to complete the Mobility Master Plan project per their submitted proposal, in the total amount of $898,495.00, excluding HST, in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T05)

  
  
  
  
  Motion Passed

2.4

Appointment of Consulting Engineer for the Hyde Park EA SWM Works – Assignment ‘B’ Detailed Design

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated March 1, 2022, related to the appointment of consulting services for the Hyde Park EA SWM Works - Assignment ‘B’ project:

  a)        Ecosystems Recovery Inc. BE APPOINTED consulting engineers to complete the detailed design for the Hyde Park EA SWM Works - Assignment ‘B’ project in accordance with the estimate, on file, at an upset amount of $172,419.50, including contingency, provisional items and allowances, excluding HST, in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-D03)

  
  
  
  
  Motion Passed

2.5

Overflow and Bypass Reporting Provincial Funding - Terms and Conditions

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the attached revised by-law, as appended to the Added Agenda dated March 1, 2022, BE INTRODUCED at the Municipal Council meeting to be held on March 22, 2022, to accept the terms and conditions for funding under the Improving Monitoring and Public Reporting of Sewage Overflows and Bypasses Program between Her Majesty the Queen in right of Ontario as represented by the Minister of the Environment, Conservation and Parks and The Corporation of the City of London (“Agreement”) and authorize the Mayor and the City Clerk to execute the Agreement and any future amending agreements. (2022-F11)

  
  
  
  
  Motion Passed

2.6

Erosion and Sediment Controls: MECP Great Lakes Funding to Reduce Pollution from Construction Runoff through Citizen and Industry Engagement

• Moved by: E. Holder
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated March 1, 2022, related to the Great Lakes Fund, BE INTRODUCED at the Municipal Council meeting to be held on March 22, 2022, to approve the Ontario Transfer Payment between Her Majesty the Queen in right of Ontario as represented by the Minister of Environment, Conservation and Parks and The Corporation of the City of London (“Agreement”) and authorize the Mayor and the City Clerk to execute the Agreement and any future amending agreements.

  
  
  
  
  Motion Passed

a.

(ADDED) Staff Report

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Active Transportation Fund

• Moved by: M. van Holst
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the Civic Administration BE DIRECTED to submit the projects identified in the staff report dated March 1, 2022, to the Government of Canada’s Active Transportation Fund;

  it being noted that the communications from S. Levin, with respect to this matter, were received. (2022-T10)

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

• Moved by: M. van Holst
  Seconded by: J. Fyfe-Millar

  That Items 5.1 and 5.2 BE APPROVED.

  
  

  Yeas: (6)

  M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

5.1

Deferred Matters List

• That the Civic Works Committee Deferred Matters List as at February 18, 2022, BE RECEIVED.

  
  
  
  
  Motion Passed

5.2

(ADDED) 3rd Report of the Cycling Advisory Committee

• That the following actions be taken with respect to the 3rd Report of the Cycling Advisory Committee, from its meeting held on February 16, 2022:

  a)        the following actions be taken with respect to the London's Draft Climate Emergency Action Plan (CEAP):

  i)         the Cycling Advisory Committee (CAC) Chair, J. Roberts, BE REQUESTED to draft a Letter of Support on behalf of CAC, to advise the Strategic Priorities and Policy Committee that CAC endorses the adoption and implementation of London's Draft Climate Emergency Action Plan (CEAP); and,

  b)        and clauses 1.1, 2.2, and 3.1 BE RECEIVED.

  
  
  
  
  Motion Passed

6.

Adjournment

• Moved by: P. Van Meerbergen
  Seconded by: M. van Holst

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 12:19 PM.