Civic Works Committee

Report

The 8th Meeting of the Civic Works Committee

Tuesday, May 02, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors C. Rahman (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Trosow, 
• and P. Van Meerbergen 

ABSENT:

• Mayor J. Morgan 

ALSO PRESENT:

• Councillors S. Franke, J. Pribil; S. Chambers, D. MacRae, K. Mason, K. Scherr, J. Stanford

   

  Remote Attendance: S. Corman, T. Pollitt 

   

  The meeting was called to order at 12:00 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance.  

   

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1.

Disclosures of Pecuniary Interest

Councillor S. Trosow discloses a pecuniary interest in Item 2.4, having to do with the Broughdale Dyke Disaster Mitigation and Adaptation Funding – Contribution Agreement, by indicating that he owns property in the area of project.

2.

Consent

• Moved by: P. Van Meerbergen
  Seconded by: P. Cuddy

  That Items 2.1, 2.2 and 2.3 BE APPROVED.

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

2.1

5th Report of the Environmental Stewardship and Action Community Advisory Committee

• That the 5th  Report of the Environmental Stewardship and Action Community Advisory Committee, from the meeting held on April 5, 2023, BE RECEIVED.

  
  
  
  
  

2.2

5th Report of the Integrated Transportation Community Advisory Committee

• That the following actions be taken with respect to the 5th  Report of the Integrated Transportation Community Advisory Committee, from the meeting held on April 19, 2023:

  a) the Civic Administration BE REQUESTED to make a presentation and provide statistics on the rate of vehicular accidents in the last 10 years within the City of London, including but not limited to:

  i) all vision zero accidents;

  ii) a breakdown of accident data based upon mode of transportation, which includes pedestrian accidents;

  iii)    comparable statistics to other cities that are similar size to the City of London (if available);

  iv) number of fatalities per year related to vehicular accidents; and,

  b) clauses 1.1, 3.1, 3.2 and 3.3 BE RECEIVED.

  
  
  
  
  

2.3

Consultant Fee Increase - Tributary 12 Construction Contract Administration and Design Fees

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated May 2, 2023, related to a Consultant Fee Increase for Tributary 12 Construction Contract Administration and Design Fees:

  a)    the contract with Matrix Solutions Inc. for detailed design, construction inspection and contract administration for the Southwinds Channel Project BE INCREASED by $83,275.00 from $296,287.85 to $379,562.85 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED in accordance with Section 8.1(a) of the City of London’s Procurement of Goods and Services Policy, and as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E03)

  
  
  
  
  

2.4

Broughdale Dyke Disaster Mitigation and Adaptation Funding - Contribution Agreement

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report, dated May 2, 2023, BE INTRODUCED at the Municipal Council meeting to be held on May 16, 2023, to:

  a)    approve the Contribution Agreement, as appended to the above-noted by-law, for Disaster Mitigation and Adaptation Fund (DMAF): Broughdale Dyke Reconstruction Project between His Majesty the King in Right of Canada, as represented by the Minister of Intergovernmental Affairs, Infrastructure and Communities (“Canada”) and The Corporation of the City of London (“Recipient”);

  b)    authorize the Mayor and the City Clerk to execute the above-noted Agreement;

  c)    authorize the Deputy City Manager, Finance Supports or the Deputy City Manager, Environment and Infrastructure to approve amending agreements to the above-noted Agreement provided it does not increase the indebtedness or liabilities of The Corporation of the City of London;

  d)    authorize the Mayor and the City Clerk to execute any of the above-noted amending agreements approved by the Deputy City Manager, Finance Supports or the Deputy City Manager, Environment and Infrastructure; and,

  e)    authorize the Deputy City Manager, Finance Supports, or their delegate, to execute any financial reports required as a condition under the above-noted Agreement. (2023-F11)

  
  

  Yeas: (4)	P. Van Meerbergen, H. McAlister, P. Cuddy, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and S. Trosow

  
  
  
  Motion Passed (4 to 0)

3.

Scheduled Items

None. 

4.

Items for Direction

4.1

(ADDED) Councillor S. Franke - Plastic Regulations Feedback

• Moved by: H. McAlister
  Seconded by: P. Cuddy

  That the following actions be taken with respect to the public consultation, released April 18, 2023, from the Environment and Climate Change Canada’s “Strategy on Zero Plastic Waste”:

  a)    the Civic Administration BE DIRECTED to provide written feedback on the proposed plastic regulatory framework and technical document through the federal government process by the May 18, 2023 deadline;

  b)    the Civic Administration BE DIRECTED to provide a copy of the written submission to the Civic Works Committee at a future meeting; and,

  c)    the Civic Administration BE DIRECTED to provide a copy of the written submission to the Environmental Stewardship and Action Community Advisory Committee for information as part of ongoing discussions dealing with Blue Box transition in London. (2023-D22)

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None. 

6.

Adjournment

The meeting adjourned at 12:10 PM.