Civic Works Committee

Report

The 10th Meeting of the Civic Works Committee

Tuesday, July 27, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• and Mayor E. Holder

ABSENT:

• S. Turner

ALSO PRESENT:

• K. Van Lammeren and A. Pascual.
  
  Remote Attendance: Councillors S. Hillier and S. Lewis; G. Belch, J. Dann, U. DeCandido, D. MacRae, K. Oudekerk, D. Popadic, A. Rammeloo, K. Scherr, J. Simon, B. Somers, J. Stanford, and B. Westlake-Power.
  
  The meeting was called to order at 12:01 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Cassidy, J. Helmer, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, and 2.8 BE APPROVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, E. Peloza, P. Van Meerbergen, and E. Holder
  Absent: (1)	S. Turner

  
  
  
  Motion Passed (5 to 0)

2.1

6th Report of the Transportation Advisory Committee

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That the 6th Report of the Transportation Advisory Committee, from its meeting held on June 29, 2021, BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Amendments to the Traffic and Parking By-law 

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the three proposed by-laws as appended to the staff report dated July 27, 2021 as Appendices A, B, and C, BE INTRODUCED at the Municipal Council meeting to be held on August 10, 2021, to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-T02/T08)

  
  
  
  
  Motion Passed

2.3

Greenway Organic Rankine Cycle Project - Connection Agreement with London Hydro

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to the execution of a Connection Agreement between The Corporation of the City of London and London Hydro for power generation at the Greenway Wastewater Treatment Plant:

  a)         the proposed by-law, as included on the Added Agenda, BE INTRODUCED at the Municipal Council meeting to be held on August 10, 2021, to authorize the Mayor and the City Clerk to execute the above-noted Agreement; and,

  b)         the Mayor and the City Clerk BE AUTHORIZED to execute any additional documents, if required, to give effect to the Agreement. (2021-E06)

  
  
  
  
  Motion Passed

a.

(ADDED) By-law

2.4

RFT 21-51 Supply and Delivery of Steel Guiderail and Accessories

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to tender RFT 21-51, Supply and Delivery of Steel Guiderail and Accessories:

  a)         approval hereby BE GIVEN to enter into an eight-month contract, with four (4) one-year options for the Supply and Delivery of Steel Guiderail and Accessories to Royal Fence Limited at the quoted price of $478,840.00; it being noted that this is an irregular result where pricing exceeds the budget but award can proceed in accordance with Section 8.10 (a) of the City of London’s Procurement of Goods and Service Policy;

  b)         the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations; and,

  c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract. (2021-T04)

  
  
  
  
  Motion Passed

2.5

Emergency Purchase of a MagnaDrive Adjustable Speed Drive

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to the emergency, non-competitive purchase of a MagnaDrive Adjustable Speed Drive for the Southeast Reservoir and Pumping Station:

  a)         the purchase order for the purchase of a MagnaDrive Adjustable Speed Drive from SCG Process at a total price of $94,382.00, excluding HST, BE CONFIRMED, in accordance with Section 14.2 of the City of London’s Procurement of Goods and Services Policy; and,

  b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report. (2021-E03)

  
  
  
  
  Motion Passed

2.6

Renewal of the Lead Service Extension Replacement Loan Program

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law as included on the Added Agenda, BE INTRODUCED at the Municipal Council meeting on August 10, 2021, to amend By-law No. A.-6123-196 entitled “A By-law to provide for a Lead Service Extension Replacement Loan Program Pilot Project for owner-occupied dwellings of three or less dwelling units”.

  
  
  
  
  Motion Passed

a.

(ADDED) By-law

2.8

RFT 21-03 Rental of Winter Maintenance Equipment with Operator, Sander and Salters with Plow and Wing

• Moved by: J. Helmer
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated July 27, 2021, related to tender RFT 21-03, Rental of Winter Maintenance Equipment with Operator, Sander and Salter with Plow and Wing:

  a)         the bids submitted by Mobil Services Inc., S&B Construction Ltd., B and A Davies Paving and Construction Inc., Ferrari Concrete Ltd. and CH Excavating (2013) at their tendered prices BE ACCEPTED;

  b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

  c)          the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract, or having a purchase order, or contract record relating to the subject matter of this approval. (2021-V01)

  
  
  
  
  Motion Passed

2.7

Participation in the South London Air Monitoring Network Pilot Project

• Moved by: J. Helmer
  Seconded by: E. Holder

  That the staff report dated July 27, 2021 with respect to the South London Air Monitoring Network Pilot Project BE DEFERRED to the next Civic Works Committee meeting for consideration. (2021-E05)

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, E. Peloza, P. Van Meerbergen, and E. Holder
  Absent: (1)	S. Turner

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Van Meerbergen
  Seconded by: E. Holder

  That the Civic Works Committee Deferred Matters List as at July 19, 2021, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, E. Peloza, P. Van Meerbergen, and E. Holder
  Absent: (1)	S. Turner

  
  
  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members Only)

• Moved by: M. Cassidy
  Seconded by: P. Van Meerbergen

  That the Civic Works Committee convene, In Closed Session, for the purpose of considering the following:

  6.1 Litigation / Solicitor-Client Privileged Advice

  A matter pertaining to litigation or potential litigation; advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation with respect to litigation currently before the Superior Court of Justice, Court file No. 2278/18 and 2278/18-A1 affecting the municipality in relation to the Bradley Avenue West Extension and Wharncliffe Road South Improvements.

  6.2 Litigation / Solicitor-Client Privileged Advice

  A matter pertaining to litigation or potential litigation; advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation with respect to litigation currently before the Superior Court of Justice, Court file 783/19 affecting the municipality in relation to the 2016 Sarnia Road Improvements.

  
  

  Yeas: (5)	J. Helmer, M. Cassidy, E. Peloza, P. Van Meerbergen, and E. Holder
  Absent: (1)	S. Turner

  
  
  
  Motion Passed (5 to 0)

  The Civic Works Committee convenes, in Closed Session, from 12:20 PM to 12:46 PM.

  
  

6.1

Litigation / Solicitor-Client Privileged Advice

6.2

Litigation / Solicitor-Client Privileged Advice

7.

Adjournment

The meeting adjourned at 12:47 PM.