I.

*MEMBERS ARE REMINDED TO BRING THEIR COPIES OF THE BUDGET 2014 DOCUMENT, AS PREVIOUSLY TABLED ON DECEMBER 3, 2013*

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

II.

CONSENT ITEMS

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

2.

CORPORATE OPERATING BUDGET
Thursday, January 30, 2014 at 9:00 AM and

Friday, January 31, 2014 at 9:00 AM (if required)

a)

Financial Planning and Policy Introduction - Overview of the 2014 Operating Budget

b)

Recommendation: (DECISION POINT #1) That the following actions be taken with respect to the 2014 Operating Business Cases 1 – 5: (Included in submitted Budget - Pages 197 - 209)

i)

all direct City funding to the Downtown London Business Improvement Area BE ELIMINATED; it being noted that results in a reduction to the property tax levy of $53K (Business Case #1);

ii)

$1,000K towards the planned increased contribution to the Economic Development Reserve Fund BE ELIMINATED (Business Case #2);

iii)

the contribution to the Sanitary Landfill Reserve Fund BE REDUCED by $255K as a result of less business garbage going to the landfill (Business Case #3);

iv)

the contract with the Upper Thames River Conservation Authority related to the management of the City’s environmentally-significant areas BE REDUCED by $72K (Business Case #4); and,

v)

the addition of a Curator devoted to conserving, researching, interpreting, promoting and exhibiting its unique Harris family collection for Eldon House BE APPROVED; it being noted that the addition results in an increase of $59K to the tax levy (Business Case #5).

c)

Recommendation: (DECISION POINT #1)That the following actions be taken with respect to the 2014 Business Cases 6 – 13: (Included in submitted Budget – Pages 210 - 231)

i)

available 2013 year-end operational savings in the amount of $200K BE ALLOCATED on a one-time basis to Capital Project SW6030 – Landfill Site Property Acquisition (Business Case #6);

ii)

available 2013 year-end operational savings in the amount of $500K BE ALLOCATED on a one-time basis to Capital Project MU1044-14 Bus Purchase Replacement (Business Case #7);

iii)

available 2013 year-end operational savings in the amount of $1,700K BE ALLOCATED on a one-time basis to Capital Project  TS1446-14 – 2014 Arterial Road Rehabilitation – Main (Business Case #8);

iv)

available 2013 year-end operational savings in the amount of $125K BE ALLOCATED on a one-time basis to Capital Project  RC2608 – Glen Cairn Major Upgrades(Business Case #9);

v)

available 2013 year-end operational savings in the amount of $200K BE ALLOCATED on a one-time basis to Capital Project  PP2014 – Floodplain Acquisition (Business Case #10);

vi)

available 2013 year-end operational savings in the amount of $175K BE ALLOCATED on a one-time basis to Capital Project  TS4207 – Downtown On-Street Pay & Display Parking Meters (Business Case #11);

vii)

available 2013 year-end operational savings in the amount of $200K BE ALLOCATED on a one-time basis to Capital Project  TS1739-14 – Bike Lane Program (Business Case #12); and

viii)

available 2013 year-end operational savings in the amount of $500K BE ALLOCATED on a one-time basis to Capital Project  TS6217-14 – Facility Energy Management (Business Case #13);

d)

Recommendation: That a capital levy increase of $3.6 million BE CONSIDERED in 2015, in order to provide a permanent source of funding for the 2015 to 2024 Capital Plan.

e)

Recommendation: (DECISION POINT #2 - CATEGORY “A”) That the following actions be taken with respect to the 2014 Business Cases 14 – 30. (Included in submitted Budget – Pages 232 - 259)

i)

assessment growth funding in the amount of $15,000 - Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting - Leaf and Yard Composting (Business Case #14);

ii)

assessment growth funding in the amount of $58,000 – Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting – Recycling Collection (Business Case #15);

iii)

assessment growth funding in the amount of $94,000 - Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting – Garbage Collection (Business Case #16);

iv)

assessment growth funding in the amount of $21,000 - Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting – Garbage Disposal (Business Case #17);

v)

assessment growth funding in the amount of $89,000 - Operating BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Neighbourhood & Recreational Services – Community Centres – Southwest London (Business Case #18);

vi)

assessment growth funding in the amount of $148,511 – Operating and $85,000 - Capital BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Neighbourhood & Recreation Services – Sports Services (Business Case #19);

vii)

assessment growth funding in the amount of $327,020 – Operating and $91,000 - Capital BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Parks & Urban Forestry – Parks and Horticulture (Business Case #20);

viii)

assessment growth funding in the amount of $35,768 – Operating BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Parks & Urban Forestry – Parks and Natural Areas Planning & Design (Business Case #21);

ix)

assessment growth funding in the amount of $27,667 - Operating BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Parks & Urban Forestry – Urban Forestry (Business Case #22);

x)

assessment growth funding in the amount of $0 BE ALLOCATED to Transportation Services/Parking – Parking Enforcement (Business Case #23);

xi)

assessment growth funding in the amount of $290,593 - Operating BE ALLOCATED to Transportation Services/Roadways – Roadway Maintenance (Business Case #24);

xii)

assessment growth funding in the amount of $180,586 - Operating BE ALLOCATED to Transportation Services/Roadways – Road and Sidewalk Snow Control (Business Case #25);

xiii)

assessment growth funding in the amount of $335,000 – Operating BE ALLOCATED to Transportation Services/Roadways – Roadway Maintenance (Business Case #26);

xiv)

assessment growth funding in the amount of $145,180 - Operating BE ALLOCATED to Transportation Services/Roadways – Street Light Maintenance (Business Case #27);

xv)

assessment growth funding in the amount of $29,555 - Operating BE ALLOCATED to Transportation Services/Roadways – Traffic Signal Maintenance (Business Case #28);

xvi)

assessment growth funding in the amount of $1,300,000 - Capital BE ALLOCATED to Transportation Services/Roadways - Roadways (Business Case #29); and

xvii)

assessment growth funding in the amount of $400,593 - Operating BE ALLOCATED to Corporate, Operational & Council Services/Corporate Services and Corporate Planning and Administration (Business Case #30);

f)

Recommendation: (DECISION POINT #2 - CATEGORY “B”) That the following actions be taken with respect to the 2014 Business Cases 31 – 40. (Included in submitted Budget – Page 260 - 275)

i)

assessment growth funding in the amount of $85,000 - Operating BE ALLOCATED to Culture/Heritage (Business Case #31);

ii)

assessment growth funding in the amount of $19,000 – Operating BE ALLOCATED to Environmental Services/Conservation Authorities – Kettle Creek Conservation Authority (Business Case #32);

iii)

assessment growth funding in the amount of $100,000 - Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting – Leaf and Yard Composting (Business Case #33);

iv)

assessment growth funding in the amount of $60,000 - Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting – Garbage Collection (Business Case #34);

v)

assessment growth funding in the amount of $110,000 - Operating BE ALLOCATED to Environmental Services/Garbage, Recycling and Composting – Recycling Collection (Business Case #35);

vi)

assessment growth funding in the amount of $82,406 – Operating BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Neighbourhood & Recreation Services – Age Friendly London (Business Case #36);

vii)

assessment growth funding in the amount of $66,372 – Operating and $80,000 - Capital BE ALLOCATED to Parks, Recreation & Neighbourhood Services/Parks & Urban Forestry – Parks and Horticulture (Business Case #37);

viii)

assessment growth funding in the amount of $85,000 – Operating BE ALLOCATED to Planning & Development/Land Use Planning – City Planning and Research (Business Case #38);

ix)

assessment growth funding in the amount of $900,000 - Operating BE ALLOCATED to Protective Services/Police Services (Business Case #39);

x)

assessment growth funding in the amount of $2,000,000 - Capital BE ALLOCATED to Transportation Services/Roadways - Roadways (Business Case #40);

g)

Recommendation:  That the 2014 Operating Budget for the following services within Culture Services BE APPROVED. (Page138)

i)

CENTENNIAL HALL - $101K

ii)

ARTS, CULTURE & HERITAGE ADVISORY & FUNDING - $2,071K

ADDED - Staff Report - City of London Community Arts Investment Program Category 1 - 2014 Award Recommendation

iii)

MUSEUM LONDON - $1,550K

iv)

ELDON HOUSE - $232K

v)

HERITAGE - $182K

vi)

LONDON PUBLIC LIBRARY - $18,713K

h)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Economic Prosperity. (Page 138)

i)

BUSINESS ATTRACTION & RETENTION - $6,792K

ii)

COMMUNITY IMPROVEMENT/BUSINESS IMPROVEMENT AREA - $191K

iii)

LONDON CONVENTION CENTRE - $600K

iv)

TOURISM LONDON - $1,845K

v)

COVENT GARDEN MARKET - $0K

i)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Environmental Services. (Page 138)

i)

KETTLE CREEK CONSERVATION AUTHORITY - $393K

ii)

LOWER THAMES VALLEY CONSERVATION AUTHORITY - $93K

iii)

UPPER THAMES RIVER CONSERVATION AUTHORITY - $2,726K

iv)

ENVIRONMENTAL STEWARDSHIP - $712K

v)

GARBAGE, RECYCLING AND COMPOSTING - $13,194K

j)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Parks, Recreation and Neighbourhood Services. (Page 139)

i)

NEIGHBOURHOOD AND RECREATION SERVICES - $18,422K

ii)

PARKS AND URBAN FORESTRY - $11,561K

k)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Planning and Development Services. (Pages 139)

i)

BUILDING CONTROLS - ($1,253K)

ii)

CITY PLANNING AND RESEARCH - $3,092K

iii)

DEVELOPMENT SERVICES - $3,523K

l)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Protective Services. (Pages 139)

i)

ANIMAL SERVICES - $1,060K

ii)

BY-LAW ENFORCEMENT & PROPERTY STANDARDS - $1,139K

iii)

EMERGENCY AND SECURITY MANAGEMENT - $1,184K

iv)

FIRE SERVICES - $56,727K

v)

LONDON POLICE SERVICES - $92,882K

ADDED - London Police Services Board communication dated January 23, 2014

m)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Social and Health Services. (Page 139)

i)

HOUSING - Social Housing - $12,278K

ii)

HOUSING - London & Middlesex Housing Corporation - $8,052

iii)

LONG TERM CARE - $4,722K

iv)

PRIMARY HEALTH CARE - Land Ambulance - $11,712K

v)

PRIMARY HEALTH CARE - Middlesex-London Health Unit - $6,095K

vi)

SOCIAL AND COMMUNITY SUPPORT SERVICES - $23,417K

n)

Recommendation: Review and approve the 2014 Operating Budget for the following services within Transportation Services. (Page 140)

i)

PARKING - ($3,093K)

ii)

PUBLIC TRANSIT (LTC) - $26,096K

iii)

ROADWAYS - $38,498K

o)

Recommendation:  Review and approve the 2014 Operating Budget for the following services within Corporate, Operational and Council Services. (Page 140)

i)

CORPORATE SERVICES - $42,250K

ii)

CORPORATE PLANNING & CORPORATE ADMINISTRATION - $2,012K

iii)

COUNCIL SERVICES $3,240K

iv)

FINANCIAL MANAGEMENT - $88,924K

v)

PUBLIC SUPPORT SERVICES - $54K

3.

CORPORATE CAPITAL BUDGET
Thursday, February 6, 2014 at 9:00 AM and

Friday, February 7, 2014 at 9:00 AM (if required)

a)

Financial Planning and Policy Introduction - Overview of Capital Budget and Reserve Funds.

b)

Recommendation:  Review and approve the 2014 Capital Budget for Life Cycle Renewal Projects. (Pages 154-163)

i)

Page 156 - CULTURE/CULTURAL SERVICES - $590K

ii)

Page 156 - CULTURE/HERITAGE - $547K

iii)

Page 156 - CULTURE/LIBRARIES - $400K

iv)

Page 157 - ECONOMIC PROSPERITY/ECONOMIC DEVELOPMENT - $1,186K

v)

Page 157 - ENVIRONMENTAL SERVICES/GARBAGE RECYCLING & COMPOSTING - $2,585K

vi)

Page 158 - PARKS, RECREATION & NEIGHBOURHOOD SERVICES/NEIGHBOURHOOD & RECREATION SERVICES - $4,206K

vii)

Page 158 - PARKS, RECREATION & NEIGHBOURHOOD SERVICES/PARKS & URBAN FORESTRY - $3,628K

viii)

Page 159 - PLANNING & DEVELOPMENT SERVICES/BUILDING CONTROLS - $0K

ix)

Page 159 - PLANNING & DEVELOPMENT SERVICES/CITY PLANNING & RESEARCH - $100K

x)

Page 160 - PROTECTIVE SERVICES/EMERGENCY & SECURITY MANAGEMENT - $150K

xi)

Page 160 - PROTECTIVE SERVICES/FIRE SERVICES - $1,260K

xii)

Page 160 - PROTECTIVE SERVICES/POLICE SERVICES - $1,627K

xiii)

Page 161 - SOCIAL & HEALTH SERVICES/HOUSING - $2,208K

xiv)

Page 161 - SOCIAL & HEALTH SERVICES/LONG TERM CARE - $400K

xv)

Page 161 - TRANSPORTATION SERVICES/PARKING - $100K

xvi)

Page 161 - TRANSPORTATION SERVICES/PUBLIC TRANSIT - $6,710K

xvii)

Page 162 - TRANSPORTATION SERVICES/ROADWAYS - $22,103K

xviii)

Page 163 - CORPORATE, OPERATIONAL & COUNCIL SERVICES/CORPORATE SERVICES - $9,574K

c)

Recommendation:  Review and approve the 2014 Capital Budget for Growth Projects. (Pages 164 - 176)

i)

Page 166 – CULTURE/LIBRARIES - $0K

ii)

Page 166 – ECONOMIC PROSPERITY/ECONOMIC DEVELOPMENT - $0K

iii)

Page 167 - PARKS, RECREATION & NEIGHBOURHOOD SERVICES/NEIGHBOURHOOD & RECREATION SERVICES - $18,781K

iv)

Page 167 - PARKS, RECREATION & NEIGHBOURHOOD SERVICES/PARKS & URBAN FORESTRY - $1,570K

v)

Page 170 - PLANNING & DEVELOPMENT SERVICES/DEVELOPMENT APPROVALS - $324K

vi)

Page 171 - PROTECTIVE SERVICES/FIRE SERVICES - $0K

vii)

Page 171 – PROTECTIVE SERVICES/POLICE SERVICES - $0K

viii)

Page 172 - TRANSPORTATION SERVICES/PUBLIC TRANSIT - $0K

ix)

Page 172 - TRANSPORTATION SERVICES/ROADWAYS - $26,540K

d)

Recommendation: Review and approve the 2014 Capital Budget for Service Improvement Projects. (Pages 177 - 185)

i)

Page 179 – CULTURE/CULTURAL SERVICES - $0K

ii)

Page 180 - ECONOMIC PROSPERITY/ECONOMIC DEVELOPMENT - $2,200K

iii)

Page 181 - ENVIRONMENTAL SERVICES/GARBAGE RECYCLING & COMPOSTING - $120K

iv)

Page 182 - PARKS, RECREATION & NEIGHBOURHOOD SERVICES/NEIGHBOURHOOD & RECREATION SERVICES - $0K

v)

Page 182 - PARKS, RECREATION & NEIGHBOURHOOD SERVICES/PARKS & URBAN FORESTRY - $75K

vi)

Page 183 - PROTECTIVE SERVICES/FIRE SERVICES - $1,000K

vii)

Page 183 – SOCIAL & HEALTH SERVICES/HOUSING -  $0K

viii)

Page 183 – SOCIAL AND HEALTH SERVICES/SOCIAL AND COMMUNITY SUPPORT SERVICES - $0K

ix)

Page 184 - TRANSPORTATION SERVICES/PARKING -  $125K

x)

Page 184 - TRANSPORTATION SERVICES/PUBLIC TRANSIT - $1,439K

xi)

Page 184 - TRANSPORTATION SERVICES/ROADWAYS - $600K

xii)

Page 185 - CORPORATE, OPERATING & COUNCIL SERVICES/CORPORATE SERVICES - $898K

e)

Recommendation:  That the 2015 - 2023 capital plan for Life Cycle Renewal Projects BE APPROVED in principle (subject to annual review).

f)

Recommendation:  That the 2015 - 2023 capital plan for Growth Projects BE APPROVED in principle (subject to annual review).

g)

Recommendation:  That the 2015 - 2023 capital plan for Service Improvement Projects BE APPROVED in principle (subject to annual review).

h)

Recommendation:  That the 2014 Corporate Capital Cash Flow that identifies the accounting recognition of capital expenditures for 2014, consistent with the Public Sector Accounting Board standards, as highlighted in the 2014 Draft Capital Budget Highlights BE APPROVED. (Page 153)

i)

Recommendation: That the Reserves/Reserve Fund Overview and Analysis Schedules BE APPROVED as contained in the 2014 Draft Budget; it being noted that the projections are subject to annual review and adjustment. (Pages 186 – 190)

j)

Recommendation: (DECISION POINT #3) That a 1% tax levy increase in the 2014 Budget BE CONSIDERED to accumulate funding to support the following strategic investments, in a priority order to be determined by the Municipal Council, and with a 2014 Budget impact as noted:

i)          Business Case #41 (Page 279) - Transportation Master Plan – Lifecycle Infrastructure Gap - $7,000,000;

ii)         Business Case #42 (Page 286) – Transportation Master Plan – Growth Infrastructure Gap - $1,200,000;

iii)         Business Case #43 (Page 291) – Bus Rapid Transit - $0;

iv)        Business Case #44 (Page 294) – Downtown Master Plan - $0;

v)         Business Case #45 (Page 299) – Economic Development Initiative/Industrial Land Development Strategy - $4,000,000;

vi)        Business Case #46 (Page 302) – Economic Development Initiative/Medical Innovation and Commercialization Network - $1,000,000;

vii)       Business Case #47 (Page 305) – Economic Development Initiative/Performing Arts Centre (including related development) - $1,000,000;

viii)      Business Case #48 (Page 307) – Economic Development Initiative/Hydro Lands (Kilmer Brownfield) - $0; and

vix)      Business Case #49 (Page 309) – Economic Development Initiative/Ontario Works Decentralization Strategy - $2,300,000.

k)

Recommendation: (DECISION POINT #3)That the following emerging issues BE CONSIDERED for inclusion in the 2014 Budget and the 2014 Budget BE ADJUSTED accordingly:

i)          Business Case #50 (Page 311) – Blackfriars Bridge - $0 (2014) $3,000,000 (2015);

ii)         Business Case #51 (Page 313) – Huron Street Improvements $500,000 (2014);

iii)        Business Case #52 (Page 315)  – Safety Issues for Railway Pedestrian Crossings - $135,000 (2014) and $170,000 (2015);

iv)        Business Case #53 (Page 317)  – Veterans Memorial Parkway Noise Wall - $500,000 (2014);

v)         Business Case #54 (Page 319)  – Traffic Calming Program - $25,000 (2014) and $25,000 (2015);

vi)        Business Case #55 (Page 321)  – Sidewalk Maintenance Program - $315,000 (2014);

vii)       Business Case #56 (Page 324)  – Emerald Ash Borer - $200,000 (2014); and

viii)      Business Case #57 (Page 327)– Cultural Prosperity Plan - $100,000 (2014).

l)

Recommendation: That the additional emerging issue for enhanced animal welfare services in the amount of $376K – Operating and $700K Capital, currently not included in the draft 2014 Budget document, BE CONSIDERED and the 2014 Budget BE ADJUSTED accordingly.

m)

Recommendation: (DECISION POINT #3) That the following municipal grant requests, as detailed in Business Case #58 (Page 333) BE CONSIDERED for inclusion in the 2014 Budget and the 2014 Budget BE ADJUSTED accordingly:

i)         African Community Council - $92,968 - ongoing operational funding;

ii)         Canadian National Institute for the Blind - $19,140 - one-time operational funding;

iii)        Family Services Thames Valley - $16,850 - ongoing operational funding;

iv)        Grand Theatre - $100,000 - one-time capital funding;

v)         JCI London - $20,000 - one-time operational funding;

vi)       London Celebrates Canada - $50,000 - ongoing operational funding;

vii)       London Children’s Museum - $150,000 - one-time operational funding; and

viii)       St. Joseph’s Hospice - $200,000 - one-time capital funding.

n)

Recommendation: (DECISION POINT #3) That the additional municipal grant request from Sunfest in the amount of $50,000, currently not included in the draft 2014 Budget document, BE CONSIDERED for inclusion in the 2014 Budget and the 2014 Budget BE ADJUSTED accordingly.

o)

Recommendation: That the Civic Administration BE DIRECTED to bring forward any necessary by-laws regarding the 2014 Operating and Capital Budgets for introduction at the Municipal Council meeting on February 27, 2014.

p)

Recommendation:  That the Civic Administration BE AUTHORIZED to accommodate the 2014 Budget transfers that are considered "housekeeping" in nature, and do not impact the Corporate Net Operating Budget.

q)

Recommendation:

i)

the 2014 Tax Levy BE ADOPTED in the amount of $______; it being pointed out that the tax levy represents an approximate ____% increase/decrease over the 2013 tax levy after recognizing $____ of increased taxation from assessment growth; and

ii)

the Managing Director, Corporate Services & City Treasurer, Chief Financial Officer and the City Clerk BE AUTHORIZED to prepare the 2014 Tax Levy By-law and to submit it to the Municipal Council for enactment at the appropriate time.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

4.

ADDED - Recommendation: That the additional Business Case for the Municipal Tree Planting Fund - "Tree Bank" in the amount of $50,000 currently not included in the draft 2014 Budget document BE CONSIDERED for inclusion in the 2014 Budget and the 2014 Budget BE ADJUSTED accordingly.

5.

ADDED - Recommendation: That the additional Business Case for the Community Planning - Urban Regeneration in the amount of $85,000 currently not included in the draft 2014 Budget document  BE CONSIDERED for inclusion in the 2014 Budget and the 2014 Budget BE ADJUSTED accordingly.

VI.

CONFIDENTIAL

(Confidential Appendix enclosed for Members only.)

C-1.

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to the Corporation’s employees.

VII.

ADJOURNMENT