I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Contract Award - Dingman Creek Stormwater Management Erosion Control Wetland Facility (ES2682) (Tender No. T13-89)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Dingman Creek Stormwater Management Erosion Control Wetland Facility construction:

a)         the bid submitted by Ron Murphy Contracting Ltd., 4412 Manning Drive, London, Ontario N6L 1K5, at its tendered price of $4,351,269.22 excluding H.S.T., for the construction contract, BE ACCEPTED; it being noted that the bid submitted by Ron Murphy Contracting Ltd. was the lowest of ten(10) bids received and meets the City’s specifications and requirements in all areas;

b)         the engineering fees for Delcan Corporation, 214-1069 Wellington Road South, London, Ontario N6E 2H6, to carry out the Inspection and General Construction Administration, including geotechnical and archaeological inspections, monitoring of the existing water well, post-construction monitoring ($45,372), and contingency, in the total amount of $410,372, excluding HST, for the Dingman Creek Stormwater Management Erosion Control Wetland Facility BE ACCEPTED; it being noted that this firm completed the engineering design in accordance with Section 15, Clause 15.2(g) of the Procurement of Goods and Services Policy;

c)         the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated February 3, 2014;

d)         the consulting fees for the project identified in b), above, BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

f)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work; and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-L04)

Motion Passed

YEAS: J.F. Fontana, S. Orser, H.L. Usher, J.L. Baechler, N. Branscombe (5)

3.

Granular Materials - Area "A"  and Area "B" (Tender 13-113)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to Tender 13-113 Granular Materials:

a)         the bid submitted by Demar Aggregates, 358 Horton Street East, London, Ontario N6B 1C7, at their tendered annual price of $443,204.50, excluding HST, for Area “A” , north half of the City, BE ACCEPTED;

b)         the bid submitted by Aaroc Aggregates Ltd., 31 Exeter Road, London, Ontario N6L 1B6, at their tendered annual price of $526,618.90, excluding HST, for Area “B”, south half of the City, BE ACCEPTED;

c)         the Civic Administration BE AUTHORIZED to undertake all of the administrative acts that are necessary in connection with these contracts; it being noted that the term of the contracts would be for a period of two (2) years with an option to renew the contracts for a further two (2), one (1) year periods; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into formal contracts or issuing purchase orders or contract records relating to this approval.  (2014-F18)

Motion Passed

YEAS: J.F. Fontana, S. Orser, H.L. Usher, J.L. Baechler, N. Branscombe (5)

4.

Pollution Prevention and Control Plan - Consultant Appointment Continuation (ES2464-11)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of Phase II of the Pollution Prevention and Control Plan:

a)         CH2M Hill Limited, 72 Victoria Street South, Suite 300, Kitchener, Ontario N2G 4Y9, BE APPOINTED Consulting Engineers for the preparation of Phase II of the Pollution Prevention and Control Plan, at a cost of $322,042.00, including contingency and excluding HST, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy; it being noted that the appointment for subsequent phases will be contingent on satisfactory performance and a future recommendation to Committee and Council;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 3, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2014-A05)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

5.

Appointment of Consulting Engineer for Inspection, Contract Administration and Engineering Services Associated with the Construction of the Fox Hollow SWM Facility No. 1 - South Cell and Woodlot Berm (ES3020 - FH1)

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to appointment of a consultant for inspection, contract administration and engineering services associated with the construction of the Fox Hollow No. 1 SWM Facility – South Cell and Woodlot Berm:

a)         the engineering fees for Stantec Consulting Ltd., 171 Queens Avenue, Suite 600, London, Ontario N6A 5J7, to carry out the Inspection and General Construction Administration, including geotechnical inspections, monitoring of existing water wells and  post-construction monitoring, in the total amount of $245,481.50 including contingency, excluding HST, for the Fox Hollow No 1 SWM Facility - South Cell and Woodlot Berm BE ACCEPTED; it being noted that this firm completed the engineering design in accordance with Section 15.2(g) of the Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated February 3, 2014;

c)         the consulting fees for the project identified in a), above, BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work; and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

Motion Passed

YEAS: J.F. Fontana, S. Orser, H.L. Usher, J.L. Baechler, N. Branscombe (5)

6.

Notice of Completion of the Southwest Area Sanitary Servicing Master Plan: Municipal Class Environmental Assessment for the Southland Wastewater Treatment Plant and Proposed Sanitary Servicing of the Southwest Area (ES5260)

Recommendation:  That, on the recommendation of the Director of Water, Wastewater and Treatment, the following actions be taken with respect to the Municipal Class Environmental Assessment (EA) Schedule “B” Study for the Southland Wastewater Treatment Plant (WTP) (in Lambeth) and the Southwest Area Sanitary Servicing (SASS) Master Plan:

a)         the Municipal Class EA Schedule “B” Study Report for the Southland Wastewater Treatment Plant BE ACCEPTED;

b)         a Notice of Completion BE FILED with the City Clerk;

c)         the Municipal Class EA Schedule “B” Southland Wastewater Treatment Plant BE PLACED on public record for a 30-day review period; and,

d)         the Southwest Area Sanitary Servicing (SASS) Master Plan BE ACCEPTED.  (2014-E01)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

7.

Application by City of London - Street Renaming of Tennent Avenue (East Leg)

Recommendation:  That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the Civic Administration BE REQUESTED to circulate notice of a possible street renaming and change in municipal addressing, with respect to the section of Tennent Avenue between Glengarry Avenue and A. B. Lucas Secondary School, to area residents and report back at a future public participation meeting of the Civic Works Committee.  (2014-D29)

Motion Passed

YEAS: J.F. Fontana, S. Orser, H.L. Usher, J.L. Baechler, N. Branscombe (5)

8.

Proposed Waste Reduction Act and Related Matters for Financing the Blue Box Program

Recommendation:  That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the staff report dated February 3, 2014, providing updates on the proposed Waste Reduction Act and related matters for financing the Blue Box Program, BE RECEIVED for information.  (2014-F11/E07)

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

None.

VI.

ADJOURNMENT

The meeting adjourned at 5:07 PM.

Motion Passed

YEAS: J.F. Fontana, S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler, N. Branscombe (6)