Civic Works Committee

Report

The 9th Meeting of Civic Works Committee

Wednesday, May 24, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors C. Rahman (Chair), 
• P. Cuddy, 
• S. Trosow, 
• and P. Van Meerbergen 

ABSENT:

• H. McAlister 
• and Mayor J. Morgan 

ALSO PRESENT:

• S. Chambers, J. Dann, G. Dales, D. Escobar, A. Jobb, J. Kostyniuk, D. MacRae, S. Maguire, K. Mason, K. Oudekerk, A. Rammeloo, K. Scherr, J. Stanford

   

  Remote Attendance: Councillors S. Lewis, E. Peloza; E. Bennett, U. Candido, S. Corman, K. Dawtrey, B. Westlake-Power 

   

  The meeting was called to order at 12:01 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance. 

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Cuddy
  Seconded by: S. Trosow

  That Items 2.1, 2.2, 2.3, 2.4 and 2.5 BE APPROVED. 

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

2.1

6th Report of the Environmental Stewardship and Action Community Advisory Committee

• That the following actions be taken with respect to the 6th Report of the Environmental Stewardship and Action Community Advisory Committee, from the meeting held on May 3, 2023: 

  a)    that the Working Group comments related to the draft goldfish brochure, as appended to the Agenda, BE FORWARDED to the Civic Administration for review and consideration; and, 

  b)    clauses 1.1, 2.1, 3.1 and 3.2, BE RECEIVED. 

  
  
  
  
  

2.2

Dingman Creek Pumping Station Consulting Fees Value Increase

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 24, 2023, related to the Dingman Creek Pumping Station Consulting Fees Value Increase:

  a)   the value of the engineering consulting fees for Stantec Consulting Limited BE INCREASED by $463,025.15, including contingency (excluding HST), due to increased efforts related to the project extension;

  b)   the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; 

  c)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and, 

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.(E03-2023)

  
  
  
  
  

2.3

Amendments to the Traffic and Parking By-law 

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated May 24, 2023, BE INTRODUCED at the Municipal Council meeting to be held on June 6, 2023, to amend By-law PS-114 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (C01-2023)

  
  
  
  
  

2.4

2023 New Traffic and Pedestrian Signals and Pedestrian Crossovers

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 24, 2023, related to the 2023 New Traffic and Pedestrian Signals and Pedestrian Crossover:

  a)    the installation of the following traffic signals BE APPROVED:

  i)    Bradley Avenue W at Wharncliffe Road S
  ii)   Commissioners Road E at Chelton Road
  iii)  Gainsborough Road at Coronation Drive (west intersection)
  iv)  Gainsborough Road at Sherwood Forest Mall Driveway
  v)   Hamilton Road at Clarke Road
  vi)  Huron Street at Vesta Road
  vii) King Street at Ontario Street
  viii) South Street at Wellington Street
  ix)  Sunningdale Road E at North Wenige Drive;

  b)    the installation of the following pedestrian signals BE APPROVED:

  i)    Fanshawe Park Road W at Foxwood Avenue
  ii)   Hill Street at Adelaide Street N
  iii)  Medway Park Road at Wonderland Road N
  iv)  Morgan Avenue at Wharncliffe Road S
  v)   Oxford Street W at Headley Gate
  vi)  Springbank Drive at Kensal Park School (west driveway); and, 

  c)    the proposed by-law, as appended to the above-noted report, BE INTRODUCED at the Municipal Council meeting to be held on June 6, 2023, to amend By-law PS-114 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (T10-2023)

  
  
  
  
  

2.5

Contract Award - Tender RFT-2023-016 Dingman Drive Improvements

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 24, 2023, related to the Contract Award for the Dingman Drive Improvements (RFT-2023-016):

  a)    the bid submitted by Bre-Ex Construction Inc., at its tendered price of $9,996,424.25 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of six bids received and meets the City’s specifications and requirements;

  b)    AECOM Canada Ltd., BE AUTHORIZED to complete the contract administration and construction inspection for this project, in accordance with the estimate on file, at an upset amount of $633,819.00 (excluding HST);

  c)    in accordance with the Drainage Act, the 2023 Cousins Drain Report by Spriet Associates, BE ACCEPTED as appended to the above-noted staff report;

  d)   the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  e)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  f)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

  g)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2023-016); and,

  h)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (T05-2023)

  
  
  
  
  

3.

Scheduled Items

None. 

4.

Items for Direction

4.1

Downtown Bike Locker Pilot Project Results

• Moved by: S. Trosow
  Seconded by: P. Cuddy

  That, on the on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 24, 2023, related to the Downtown Bike Locker Pilot Project Results:

  a)    the Civic Administration BE DIRECTED to end the current pilot project phase and continue to offer secure bike parking services with the existing bike lockers in the three existing locations;

  b)    the Civic Administration BE DIRECTED to move the Clarence Street lockers for reinstallation at Central Avenue and Richmond Street in early Fall;

  c)    the Civic Administration BE DIRECTED to provide recommendations for bike locker rental fees in 2024 for inclusion in the Fees and Charges By-law; and,

  d)    the Civic Administration BE DIRECTED to include learnings from the bike locker pilot project and a financial analysis of additional secure bike parking options as part of the development of London’s Bike Parking Plan as input into the Mobility Master Plan. (T03-2023)

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

4.2

Final Connected and Automated Vehicle Plan

• Moved by: P. Cuddy
  Seconded by: C. Rahman

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 24, 2023, related to the Final Connected and Automated Vehicle Plan:

  a)    the final Connected and Automated Vehicle Plan, as summarized in the Executive Summary appended to the above-noted staff report, BE APPROVED; and,

  b)    the Civic Administration BE DIRECTED to implement the various aspects of the plan as opportunities arise. (T10-2023)

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

4.3

Automated Enforcement Program Expansion Single Source 2023-142

• Moved by: P. Cuddy
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 24, 2023, related to the Automated Enforcement Program Expansion Single Source 2023-142:

  a)    that Traffipax LLC, BE AWARDED the contract for the provision of red light cameras, associated equipment, maintenance, and data transfer services until the end of the contract period on April 30, 2025, in accordance with the terms and conditions of the Request for Approvals executed by the City of Toronto (RFP No. Doc2184528757) on behalf of the City of London and other participating Red Light Camera municipalities in accordance with Section 14.4 (g) of the Procurement of Goods and Services Policy; it being noted that there is an option to extend the contact at the discretion of the City of London for an additional two years (May 1, 2025 to April 30, 2027);

  b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  c)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the vendor for the work;

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

  e)    the Civic Administration BE DIRECTED to place the net revenue from the Red Light Camera Program in the Automated Enforcement Reserve Fund; it being noted that any revenue shortfalls will be funded from this reserve fund, if necessary; and,

  f)    the information regarding the expansion of the previously approved Automated Speed Enforcement program, BE RECEIVED. (T06-2023)

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

  Additional Votes: 

  
  
• Moved by: S. Trosow
  Seconded by: C. Rahman

  That, the clause be amended to add a part g) as follows: 

  g)    that Civic Administration BE DIRECTED to investigate and implement additional Red Light Camera locations as may be feasible.

  
  

  Yeas: (2)	S. Trosow, and C. Rahman
  Nays: (2)	P. Van Meerbergen, and P. Cuddy
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Failed (2 to 2)

5.

Deferred Matters/Additional Business

None. 

6.

Confidential

• Moved by: P. Cuddy
  Seconded by: P. Van Meerbergen

  That the Civic Works Committee convene In Closed Session for the purpose of considering the following: 

  6.1 Litigation/Potential Litigation/Matters Before Administrative Tribunals

  A matter pertaining to litigation currently before the Superior Court of Justice, Court file No. 783/19 affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in relation to the 2016 Sarnia Road Improvements from Wonderland Road North to Sleightholme Avenue, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  
  

  Yeas: (4)	P. Van Meerbergen, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and H. McAlister

  
  
  
  Motion Passed (4 to 0)

  The Civic Works Committee convened In Closed Session from 1:00 PM to 1:05 PM. 

  
  

7.

Adjournment

The meeting adjourned at 1:08 PM.