Civic Works Committee

Report

6th Meeting of the Civic Works Committee

Wednesday, April 20, 2022 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• and J. Fyfe-Millar

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• A. Pascual, and J. Taylor
  
  Remote Attendance: Councillors M. Hamou and S. Hillier; S. Chambers, J. Dann, J. Kostyniuk, D. MacRae, K. Oudekerk, J. Stanford, Vanetia R., and B. Westlake-Power
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors J. Helmer, M. van Holst, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That Items 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, and 2.8 BE APPROVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Appointment of Transportation and Mobility Big Data Provider - Irregular Result

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the appointment of a transportation and mobility Big Data provider:

  a)    Streetlight Data Inc. BE APPOINTED the vendor to provide Transportation and Mobility Big Data per their submitted proposal, in the total amount of $168,935.00, including contingency, excluding HST, in accordance with Sections 12.2 (c) of the City of London’s Procurement of Goods and Services Policy; it being noted that this is an Irregular Result due to only one submission being received to the open call for proposals;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T05)

  
  
  
  
  Motion Passed

2.2

Adelaide WWTP Climate Change Resilience Class EA - Notice of Completion 

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the Adelaide Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment - Notice of Completion:

  a)    the Notice of Completion BE FILED with the Municipal Clerk; and,

  b)    the Adelaide Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment report BE PLACED on public record for a 30-day review period. (2022-E05)

  
  
  
  
  Motion Passed

2.3

Greenway WWTP Climate Change Resilience Class EA - Notice of Completion

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the Greenway Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment Notice of Completion:

  a)    the Notice of Completion BE FILED with the Municipal Clerk; and,

  b)    the Greenway Wastewater Treatment Plant Climate Change Resilience Class Environmental Assessment report BE PLACED on public record for a 30-day review period. (2022-E05)

  
  
  
  
  Motion Passed

2.4

Construction Partnership with the County of Middlesex - 2022 Road Rehabilitation Program - Gideon Drive Rehabilitation

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the rehabilitation of Gideon Drive:

  a)    the City’s share of a County of Middlesex tender in the amount of $393,445.50 BE APPROVED; it being noted that the funding is included in an approved City budget and the method of purchase is in accordance with Section 14.4 (g), (h) and (i) of the City of London’s Procurement of Goods and Services Policy, covering purchases with another public body;

  b)    the financing for this project BE APPROVED as set out in the Source of Financing Report as appended to the above-noted staff report; and,

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2022-T06)

  
  
  
  
  Motion Passed

2.5

Unwanted Water: Addressing Overflows and Bypasses from London’s Wastewater Collection and Treatment System

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the staff report dated April 20, 2022, related to the quantifying of the impacts of the City’s unwanted water issues BE RECEIVED for information. (2022-E05)

  
  
  
  
  Motion Passed

2.6

Contract Award: Tender RT21-121 Greenway UV Upgrade Construction - Irregular Result

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the award of the construction contract for upgrades to the UV disinfection system at the Greenway Wastewater Treatment Plant:

  a)    the bid submitted by Kingdom Construction Limited at its tendered price of $3,372,250.00, excluding HST, for upgrades to the UV disinfection system at Greenway Wastewater Treatment Plant, BE ACCEPTED in accordance with Section 19.3 (a) of the City of London’s Procurement of Goods and Services Policy; it being noted that the bid submitted by Kingdom Construction Limited was the only bid received in response to RFT21-121;

  b)     the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT21-121); and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E03)

  
  
  
  
  Motion Passed

2.7

Single Source Appointment of Services for the Dingman Creek Surface Water Monitoring Program

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the appointment of Upper Thames River Conservation Authority (UTRCA) for the Surface Water Monitoring of the Dingman Creek Subwatershed:

  a)    the UTRCA BE APPOINTED to complete the 2022 Dingman Creek Surface Monitoring Program in accordance with the estimate, on file, at an upset amount of $188,005.83, including 10% contingency, excluding HST, in accordance with Section 14.4 (d) and (e) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E13)

  
  
  
  
  Motion Passed

2.8

SS-2022-106 Supply and Delivery of Traffic Paint

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated April 20, 2022, related to the supply and delivery of traffic paint:

  a)    that approval hereby BE GIVEN to enter a two (2) year contract for the supply and delivery of traffic paint to Ennis Paint Canada ULC, at the quoted price of $177,092 per year; it being noted that the pricing was provided through participation in the Elgin/Middlesex/Oxford Purchasing Co-Operative (EMOP) and is therefore a single source purchase as per Section 14.4 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

  c)    the approval given, herein, BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Ennis Paint Canada ULC to the satisfaction of the Manager of Purchasing and Supply and the Deputy City Manager, Environment and Infrastructure; and,

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval. (2022-T06)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Speed Reduction Petition - Dingman Drive

• Moved by: M. van Holst
  Seconded by: J. Fyfe-Millar

  That the following actions be taken with respect to the speed reduction petition for Dingman Drive dated March 31, 2022 and on file in the City Clerk's Office:

  a)    the petition and resident correspondence, with respect to this matter, BE RECEIVED; and,

  b)    the matter BE REFERRED to Civic Administration for a traffic study review with a future report, related to this matter, to be presented to the Civic Works Committee. (2022-T08)

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the Civic Works Committee Deferred Matters List as at April 11, 2022, BE RECEIVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 12:41 PM.