Civic Works Committee

Report

The 14th Meeting of the Civic Works Committee

Tuesday, November 01, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• and J. Fyfe-Millar

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• J. Bunn and K. Van Lammeren

  ALSO PRESENT:  A. Anderson, G. Dales, D. MacRae, S. Maguire, A. Rammeloo, K. Scherr, J. Senese and B. Westlake-Power 

  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors J. Helmer, M. van Holst, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That Items 2.1, 2.2 and 2.3 BE APPROVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Amendments to the Traffic and Parking By-Law

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the staff report dated November 1, 2022, BE INTRODUCED at the Municipal Council meeting to be held on November 8, 2022, to amend By-law PS-114 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2022-T02/T08)

  
  
  
  
  Motion Passed

2.2

2023 Stormwater Management Remediation Project Consultant Award

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated November 1, 2022, related to the 2023 Stormwater Management Remediation Project Consultant Award:

  a)    Matrix Solutions Inc. BE APPOINTED Consulting Engineers in the amount of $106,880.00, including 10% contingency (excluding HST), in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E03)

  
  
  
  
  Motion Passed

2.3

2025 Transportation Development Charges Background Study Appointment of Consultant

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated November 1, 2022, related to the 2025 Transportation Development Charges Background Study Appointment of Consultant:

  a)    IBI Group Professional Services (Canada) Inc. BE APPOINTED as the Consulting Engineer to complete the 2025 Transportation Development Charges Background Study, in the amount of $251,207 (excluding HST), in accordance with their proposal and Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)    the financing for this assignment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2022-F21)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the Civic Works Committee Deferred Matters List as at October 21, 2022, BE RECEIVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.2

(ADDED) Councillor M. van Holst - Roadway Improvements at Hamilton Road and Highbury Avenue

• Moved by: M. van Holst
  Seconded by: P. Van Meerbergen

  That, prior to the end of Q1 of 2023, the Civic Administration BE DIRECTED to report back to the Civic Works Committee with respect to options to advance the timing of improvements to the intersection of Hamilton Road and Highbury Avenue, along with potential measures to reduce the number of severe accidents in the interim; it being noted that the communication, as appended to the Added Agenda, from Councillor M. van Holst, with respect to this matter, was received. (2022-C09)

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 12:16 PM.