I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

II.

CONSENT ITEMS

2.

Proposed Amendments to the Development Charges Act, 1997 (Bill 73: Smart Growth for Our Communities Act) Second Reading

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park, J. Zaifman (14)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

3.

London Arts Council

That the matter of requesting the London Arts Council to consider amending its membership to include a Council Member BE REFERRED to the Civic Administration for a report back on the current relationship between The Corporation of the City of London and the London Arts Council, in order to provide Council Members with additional information to take into consideration when determining whether or not to request the above-noted change in membership.

Motion Passed

YEAS: M. Brown, M. van Holst, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park, J. Zaifman (12)

NAYS: B. Armstrong, M. Salih (2)

4.

4th Report of the Governance Working Group

That the following actions be taken with respect to the 4th Report of the Governance Working Group, from its meeting held on July 6, 2015:

a)         the following actions be taken with respect to the use of a ranked voting system for the appointment of citizens to boards, commissions and advisory committees:

i)          the City Clerk BE REQUESTED to prepare a procedure and process for the use of a ranked voting system for the City of London appointment of citizens to boards, commissions and advisory committees; and,

ii)         the City Clerk BE REQUESTED report back to the Corporate Services Committee with required changes to Council Policy 5(16) General Policy for Advisory Committees to reflect the implementation of a) above;

            it being noted that the Governance Working Group reviewed information provided by Councillor J. Morgan and the City Clerk with respect to this matter;

b)         NO ACTION BE TAKEN with respect to the review of the legislative authority to discuss board, commission and advisory committee appointments in closed session;

c)         NO ACTION BE TAKEN with respect to a the implementation of a process to provide an update to Members of Council and the public as to the status of major initiatives; it being noted that the Civic Administration has processes in place, by means of the annual calendar of meetings, the Standing Committees’ deferred lists and Standing Committee agenda management, to address the concerns raised by the Governance Working Group (GWG);

d)         the review of the provision of a process to provide a current list of projects to Members of Council BE DEFERRED to a future meeting of the Governance Working Group (GWG) for further discussion; it being noted that input from the City Manager will be sought at that time; and

e)         clauses 1 to 3 BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park, J. Zaifman (14)

5.

Proposed Implementation of Community Mailboxes by Canada Post

That the following actions be taken with respect to the Canada Post Community Mail Box Program:

a)            Canada Post BE REQUESTED to delay further implementation of Community Mailboxes in the City of London until such time as a satisfactory response to the matters referenced in b), c) and d), below, has been received by the Municipal Council:

b)            as Canada Post has not had an opportunity to report back to the Municipal Council with respect to the public consultation process undertaken prior to the installation of the community mail boxes being commenced and the need to provide a mechanism for members of the public to express safety concerns with respect to the installation, the Civic Administration BE REQUESTED to advise the Ward Councillors of any safety and operational concerns raised with respect to the proposed location of a community mail box resulting from the submission of an application for a Permit for Approved Works (PAWS); it being noted that Ward Councillors will advise the Civic Administration of any concerns that have come to their attention from members of the public with respect to the location of a community mail box;

c)            the Civic Administration BE REQUESTED to make the list of locations submitted through the Permit for Approved Works process available to the public, subject to meeting the requirements of the Municipal Freedom of Information and Protection of Privacy Act;

d)         the Civic Administration BE REQUESTED to report back with respect to an Agreement with Canada Post to formalize responsibilities as follows:

·                     installation of the new Community Mailboxes to be done entirely at Canada Post’s expense; 

·                     Canada Post to be fully responsible for maintenance including snow-clearing and graffiti-removal. Litter pick up would not be provided by Canada Post, however actions would be undertaken such as the distribution of “good-customer” letters encouraging good behaviours where concerns arise;

·                     Canada Post would not require the City of London to provide lighting nor would the City of London be installing lighting;

·                     sidewalk locations would be preferred but it is anticipated that this will not be possible within many existing neighbourhoods.  Where street-facing Community Mailboxes are necessary, accessible curb cuts would be constructed at the cost of Canada Post;

e)         the communication dated June 16, 2015 from Karen D., expressing concern with the Community Mailbox Program, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H.L. Usher, T. Park, J. Zaifman (13)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

(See Confidential Appendix to the 20th Report of the Strategic Priorities and Policy Committee enclosed for Members only.)

The Strategic Priorities and Policy Committee convened in camera from 6:10  PM to 6:27 PM after having passed a motion to do so, with respect to the following matter:

C-1

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning employee negotiations and labour relations regarding the Corporation's associations or unions including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation;  personal matters, including information regarding identifiable individuals, including municipal employees, with respect to employment related matters including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; instructions and directions to officers and employees of the Corporation pertaining to proposed acquisitions and dispositions of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to proposed acquisitions and dispositions of land.

VII.

ADJOURNMENT