That, on the recommendation of the Deputy City Manager, Enterprise Supports, the following actions be taken with respect to the selection of a vendor for the Human Resources Information System (‘HRIS’) for The Corporation of the City of London (the ‘Corporation’):
a) in accordance with section 12.2 of the Procurement of Goods and Services Policy, the proposal submitted by SAP Canada Inc, 22 Bay St. Suite 1800, 1900, 2000, P.O. Box 41 Toronto On, M5K 1B7 for the HRIS software for the City of London BE ACCEPTED;
b) the price submitted by SAP Canada Inc. at the proposed first year cost of $103,000 (excluding H.S.T.), and subsequent years annual cost of $217,000 (excluding H.S.T), for five (5) years as the initial term, and the optional renewal term of five (5) additional one (1) year terms, at sole discretion of the City, BE ACCEPTED, it being noted that the financing for this acquisition is contained within the Council approved operating budget;
c) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with the approval set out in parts a) and b) above;
d) the approval set out in parts a) and b) above, BE CONDITIONAL upon the Corporation entering into a formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and,
e) the proposed by-law as appended to the staff report dated November 22, 2021 as Appendix “A” being "A a by-law to authorize the Director, People Services to approve the agreement between The Corporation of the City of London and SAP Canada Inc. for a Human Resources Information System and to authorize the Mayor and City Clerk to execute the Agreement", BE INTRODUCED at the Municipal Council meeting to be held on December 7, 2021.