Civic Works Committee

Report

The 6th Meeting of the Civic Works Committee

Tuesday, May 12, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is currently closed to the public, please view the meeting via live-streaming (YouTube or the City Website)

PRESENT:

• Councillors S. Lehman (Chair),
• S. Lewis,
• M. Cassidy,
• P. Van Meerbergen,
• E. Peloza,
• and Mayor E. Holder

ALSO PRESENT:

• S. Corman, S. Spring, D. Turner, and B. Westlake-Power
  
  Remote attendance: Councillors J. Helmer, S. Hillier, and A. Hopkins; K. Dawtrey, D. MacRae, S. Mathers, J. Raycroft, K. Scherr, and J. Stanford
  
  The meeting was called to order at 12:02 PM; it being noted that the following Members were in remote attendance: Councillors M. Cassidy, E. Peloza, P. Van Meerbergen, and Mayor E. Holder

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1.

Disclosures of Pecuniary Interest

Mayor E. Holder discloses a pecuniary interest with respect to agenda Item 5.1 - deferred matter #5 - having to do with the property located at 745 Waterloo Street, by indicating that his spouse and child operate a business at this location. 

2.

Consent

• Moved by: E. Holder
  Seconded by: E. Peloza

  That items 2.1 to 2.3 BE APPROVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

2.1

2019 Ministry of the Environment, Conservation and Parks Inspection Report for the City of London Water Distribution System

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated May 12, 2020, with respect to the findings of the 2019 Ministry of the Environment, Conservation and Parks inspection of the City of London Water Distribution System, BE RECEIVED for information.

  
  
  
  Motion Passed

2.2

Contract Price Increase: Tender T19-41 Infrastructure Renewal Program - Roehampton Avenue and Monsarrat Avenue Reconstruction

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Roehampton Avenue and Monsarrat Avenue Reconstruction project (T19-41):

  a)       the construction contract value with 2376378 Ontario Corp (CH Excavating (2013)) BE INCREASED by $465,000.00 to $2,222,521.61 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)       the construction administration contract with Development Engineering (London) Limited, BE INCREASED by $51,000.00 to $315,566.50 (excluding HST), in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  c)       the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 12, 2020;

  d)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

2.3

Single Source - Phragmites Control on Roadsides

• Moved by: E. Holder
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the Phragmites Control on Roadsides contract:

  a)       that approval hereby BE GIVEN to enter into a four year, with two additional option years, contract for phragmites control along roadsides to Invasive Phragmites Control Centre (IPCC);

  b)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

  c)       the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with the IPCC to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental and Engineering Services and City Engineer; and,

  d)       the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Lewis
  Seconded by: P. Van Meerbergen

  That the Deferred Matters List, as at May 4, 2020, excluding item #5 – 745-747 Waterloo Street, BE APPROVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)
• Moved by: S. Lewis
  Seconded by: M. Cassidy

  That Deferred Matters List, as at May 4, 2020, item #5 – 745-747 Waterloo Street, BE APPROVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Recuse: (1)	E. Holder

  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 12:26 PM.