Corporate Services Committee

Report

15th Meeting of the Corporate Services Committee

Monday, August 14, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• and D. Ferreira 

ABSENT:

• S. Stevenson, 
• S. Trosow, 
• and Mayor J. Morgan 

ALSO PRESENT:

• Councillor J. Pribil; A. Barbon, M. Feldberg, R. Morris, J. Paradis, A. Ostrowski, J. Raycroft, R. Sanderson, E. Skalski, S. Tatavarti, J. Taylor, B. Warner, B. Westlake-Power

  Remote Attendance: B. Card, S. Corman, J. Dann, T. Fowler, M. Schulthess

  The meeting is called to order at 12:00 PM.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

2.1

Council Policy Review - Flags at City Hall and Illumination of City of London Buildings and Amenities

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the Flags at City Hall and Illumination of City of London Building and Amenities Policies:
  
  a)    the City Clerk BE DIRECTED to bring forward to a future meeting of the Corporate Services Committee the necessary by-law to enact the proposed changes to the Flags at City Hall Policy, as appended to the staff report dated August 14, 2023, as Appendix A;
  
  b)    the City Clerk BE DIRECTED to bring forward to a future meeting of the Corporate Service Committee the necessary by-law to enact the proposed changes to the Illumination of City of London Buildings and Amenities Policy, including the addition of national Pride month; and
  
  c)    the report dated August 14, 2023, with respect to this matter, BE RECEIVED;
  
  it being noted that the policy changes noted above are outlined in this report.

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)

  Additional votes:

  
  
• Moved by: S. Lewis
  Seconded by: D. Ferreira

  That the proposed Illumination of City of London Buildings and Amenities Policy BE AMENDED by adding the remainder of the month of June to be allocated for national Pride month, with part j), as amended to read as follows:

  “j)    Notwithstanding the above, City of London buildings and amenities with multi-colour capable LED lighting installations shall be illuminated on the following occasions:

  i)    June 6: purple and green for Our London Family
  ii)    the remainder of June: rainbow for national Pride month (noting that individual lighting requests will also be accommodated)
  iii)    July 1: red and white for Canada Day
  iv)    September 30: orange for National Day for Truth and Reconciliation (National Orange Shirt Day)
  v)    November 10 and 11: red for Remembrance Day
  vi)    the remainder of November: purple for Shine the Light on Woman Abuse
  vii)    December: red and green for the holidays”

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - Orange Shirt Day/National Day for Truth and Reconciliation

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That based on the application dated July 14, 2023 from the City of London Indigenous Employee Resource Group, September 30, 2023 BE PROCLAIMED Orange Shirt Day/National Day for Truth and Reconciliation. 

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)
• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That based on the application dated July 14, 2023 from the City of London Indigenous Employee Resource Group, September 30, 2023 BE PROCLAIMED Orange Shirt Day/National Day for Truth and Reconciliation. 

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)

4.2

Application - Issuance of Proclamation - National Children's Grief Awareness Day

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That Items 4.2, Application for National Children's Grief Awareness Day, and 4.3, Application for Child Care Worker and Early Childhood Educator Appreciation Day, BE RECEIVED and the City Clerk BE REQUESTED to follow up with applicants for clarification for a specific London connection and reapplication. 

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)
• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That Items 4.2, Application for National Children's Grief Awareness Day, and 4.3, Application for Child Care Worker and Early Childhood Educator Appreciation Day, BE RECEIVED and the City Clerk BE REQUESTED to follow up with applicants for clarification for a specific London connection and reapplication. 

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)

4.3

Application - Issuance of Proclamation - 23rd Annual Child Care Worker and Early Childhood Educator Appreciation Day

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That the Corporate Services Committee convenes in Closed Session to consider the following:
  
  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.3 Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose;
  advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.5 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.6 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.7 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.8 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.9 Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.10 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (3)	S. Lewis, H. McAlister, and D. Ferreira
  Absent: (3)	Mayor J. Morgan, S. Stevenson, and S. Trosow

  
  
  
  Motion Passed (3 to 0)

  The Corporate Services Committee convenes in Closed Session from 12:12 PM to 12:27 PM.

  
  

7.

Adjournment

• Moved by: D. Ferreira
  Seconded by: H. McAlister

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 12:30 PM.