Civic Works Committee

Report

9th Meeting of the Civic Works Committee

Tuesday, June 21, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers

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PRESENT:

• Councillors E. Peloza (Chair), 
• M. van Holst, 
• J. Helmer, 
• P. Van Meerbergen, 
• and J. Fyfe-Millar

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• A. Pascual and J. Taylor
  
  Remote Attendance: Councillors M. Hamou, S. Hillier, and S. Lewis; G. Belch, S. Corman, D. Freeman, J. Freeman, M. Losee, D. MacRae, A. Miller, A. Rammeloo, J. Skimming, J. Stanford, and B. Westlake-Power
  
  The meeting was called to order at 12:00 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Councillors J. Helmer, M. van Holst, and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That Items 2.1 and 2.4 BE APPROVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Appointment of Consulting Engineers for the Infrastructure Renewal Program

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 21, 2022, related to the appointment of consulting engineers for the Infrastructure Renewal Program:

  a)        the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy:

  i)         MTE Consultants BE APPOINTED consulting engineers to complete the pre-design, detailed design, and construction administration of Assignment A, Foster Avenue from Oxford Street to Edinburgh Street, in the total amount of $290,236.32, including contingency, excluding HST;

  ii)        Spriet Associates BE APPOINTED consulting engineers to complete the pre-design, detailed design, and construction administration of Assignment B, Platts Lane from Oxford Street to Cherryhill Place, in the total amount of $415,712.00, including contingency, excluding HST;

  iii)        Dillon Consulting Limited BE APPOINTED consulting engineers to complete the pre-design, detailed design, and construction administration of Assignment C, Regent Street from Maitland Street to Colborne Street and Fraser Avenue from Regent Street to Huron Street reconstruction, in the total amount of $478,167.58, including contingency, excluding HST;

  iv)        GM BluePlan Engineering Limited BE APPOINTED consulting engineers to complete the pre-design and detailed design of Assignment D, Leonard Street from Burdick Place to Second Street and Second Street from South of Leonard Avenue to North of Pottersburg Creek reconstruction, in the total amount of $294,074.00, including contingency, excluding HST;

  v)         AECOM Canada Limited BE APPOINTED consulting engineers to complete the pre-design and detailed design of Assignment E, York Street from Clarence Street to Colborne Street reconstruction, in the total amount of $498,875.00, including contingency, excluding HST;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-A05)

  
  
  
  
  Motion Passed

2.4

Updates: Blue Box Transition and Next Steps

• Moved by: P. Van Meerbergen
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 21, 2022, related to the Blue Box transition process:

  a)        the proposed by-law, as appended to the above-noted staff report, being “A by-law to authorize the Deputy City Manager, Environment and Infrastructure to respond to requests for proposals, negotiate and enter into any new service agreements or amending existing City of London service agreements with any Producer Responsibility Organization(s) registered with the Resource Productivity Recovery Authority, and/or their designate”, BE INTRODUCED at the Municipal Council meeting to be held on July 5, 2022;

  b)        the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee with the outcome of negotiations and any executed contract(s) that occur with registered Producer Responsibility Organizations and/or their designate pursuant to clause a) above;

  c)        the Deputy City Manager, Environment and Infrastructure and/or their designate BE DIRECTED to enter into discussions with the Producer Responsibility Organization responsible for London and area and/or their designate, on their potential interest in using any of the City of London’s recycling related infrastructure and assets in particular the City-owned Material Recovery Facility during the transition phase (July 1, 2023 to December 31, 2025) and post-transition phase (2026 and beyond) for operational efficiency purposes, economic opportunities, job creation opportunities, and how costs associated with existing capital and new capital investment would be paid, leased and/or shared; and,

  d)        the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee with the next steps for City of London’s Blue Box related infrastructure and assets in particular the City-owned Material Recovery pursuant to clause c) above. (2022-E07)

  
  
  
  
  Motion Passed

2.2

Participation in Canadian Home Builders’ Association Project - Towards Cost-Effective Net-Zero Energy Ready Residential Renovations

• Moved by: M. van Holst
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure and the Deputy City Manager, Planning and Economic Development, the proposed by-law, as appended to the staff report dated June 21, 2022, BE INTRODUCED at the Municipal Council meeting to be held on July 5, 2022, to authorize and approve a Memorandum of Understanding between the Canadian Home Builders’ Association and The Corporation of the City of London and to authorize the Mayor and the City Clerk to execute the Memorandum of Understanding. (2022-D04)

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.3

Updates: Green Bin Program Implementation 

• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the staff report dated June 21, 2022, related to the Green Bin Program Implementation updates BE RECEIVED for information. (2022-E07)

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Participation in Provincial Cargo E-bike Pilot

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 21, 2022, related to the City of London’s potential participation in the Province of Ontario’s Cargo E-bike pilot program:

  a)        the above-noted staff report BE RECEIVED for information;

  b)        the Civic Administration BE AUTHORIZED to advise the Province of Ontario that the City of London will be participating in both the commercial and personal components of the Cargo E-bike Pilot Program; 

  c)        the Civic Administration BE AUTHORIZED to update relevant municipal by-laws to incorporate cargo e-bikes for personal use and to bring back the proposed by-law amendments to a future meeting of the Civic Works Committee; and,

  d)        the Civic Administration BE AUTHORIZED to develop a commercial use cargo e-bike pilot program, including licencing, permitting and by-law amendments and bring back a staff report related to this matter to a future meeting of the Civic Works Committee. (2022-T10)

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.2

Participation in Provincial E-scooter Pilot

• Moved by: J. Helmer
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 21, 2022, related to the City of London’s participation in the Province of Ontario’s electric kick-style e-scooter pilot:

  a)        the above-noted staff report BE RECEIVED for information;

  b)        the Civic Administration BE AUTHORIZED to advise the Province of Ontario that the City of London will be participating in the personal e-scooter portion of the Provincial pilot, subject to approval of Municipal Council, and will not be participating in the e-scooter share program; it being noted that the Provincial pilot ends December 2024;

  c)        the Civic Administration BE AUTHORIZED to update relevant municipal by-laws to incorporate e-scooters for personal use and bring back a staff report of proposed by-law amendments to a future meeting of the Civic Works Committee and the Civic Administration BE DIRECTED to consider suggestions from the communications and comments from the delegations heard by the Civic Works Committee, with respect to the Participation in Provincial E-scooter Pilot, as they prepare the appropriate by-law amendments; 

  d)        the Civic Administration BE DIRECTED to monitor other municipalities involved with the Provincial e-scooter share program for the purpose of obtaining details pertinent to such plans as the Climate Emergency Action Plan, Mobility Master Plan, and The London Plan; and,

  e)        the delegations heard by the Civic Works Committee and communications, with respect to the Participation in Provincial E-scooter Pilot, BE RECEIVED;

  it being noted that the communications from the following individuals, with respect to this matter, were received:

  • V. Lubrano III; and,
  • S. Elford. (2022-T10)
  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Voting Record:

  
  
• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the request for delegation status from the following individuals BE APPROVED:

  • D. Lepofsky;
  • C. Schafer; 
  • A. Husain; and,
  • T. Nolan;

  it being noted that W. Antle withdrew their request for delegation status as per the attached communication.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)
• Moved by: J. Fyfe-Millar
  Seconded by: M. van Holst

  That the delegations heard by the Civic Works Committee and communications, with respect to the Participation in Provincial E-scooter Pilot, BE RECEIVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)
• Moved by: P. Van Meerbergen
  Seconded by: M. van Holst

  That part c) BE AMENDED by adding the following, "the Civic Administration be directed to consider suggestions from the communications and comments from the delegations heard by the Civic Works Committee, with respect to the Participation in Provincial E-scooter Pilot, as they prepare the appropriate by-law amendments".  

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Fyfe-Millar
  Seconded by: P. Van Meerbergen

  That the Civic Works Committee Deferred Matters List as at June 13, 2022, BE RECEIVED.

  
  

  Yeas: (5)	M. van Holst, J. Helmer, E. Peloza, P. Van Meerbergen, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

• Moved by: P. Van Meerbergen
  Seconded by: J. Fyfe-Millar

  That the meeting BE ADJOURNED.

  
  

  Yeas: (5)	E. Peloza, J. Fyfe-Millar, J. Helmer, P. Van Meerbergen, and M. van Holst
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The meeting adjourned at 2:25 PM.