Corporate Services Committee

Report

8th Meeting of the Corporate Services Committee

Monday, May 09, 2022 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors S. Lewis (Chair), 
• M. Cassidy, 
• J. Morgan, 
• M. Hamou, 
• and J. Fyfe-Millar

ABSENT:

• Mayor E. Holder

ALSO PRESENT:

• J. Taylor, B. Westlake-Power

  Remote Attendance:  Councillors M. van Holst, A. Hopkins; A. Barbon, G. Bridge, B. Card, S. Corman, J. Davies, J. Davison, K. Dickins, L. Hancock, K. Murray, M. Schulthess, J. Senese, C. Smith, S. Stafford, S. Thompson, B. Warner, P. Yeoman

  The meeting is called to order at 12:01 PM; it being noted that Councillors M. Cassidy and M. Hamou were in remote attendance. 

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Fyfe-Millar
  Seconded by: M. Cassidy

  That Consent Items 2.1 to 2.6 BE APPROVED, excluding Items 2.3 and 2.5. 

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Employee Attendance 2021

• Moved by: J. Fyfe-Millar
  Seconded by: M. Cassidy

  That, on the recommendation of the Deputy City Manager, Enterprise Supports that the staff report dated May 9, 2022 regarding the Employee Attendance 2021 BE RECEIVED. 

  
  
  
  
  Motion Passed

2.2

2021 Annual Parkland Reserve Fund and Section 37 Planning Act (Bonusing) Report

• Moved by: J. Fyfe-Millar
  Seconded by: M. Cassidy

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
  
  a)    the 2021 Annual Parkland Reserve Fund and Section 37 Planning Act (Bonusing) Report BE RECEIVED for information in accordance with section 7 of the O. Reg. 509/20: Community Benefits Charges and Parkland, 2020, as well as sections 37 (7) and 42 (17) of the Planning Act, 1990, which require annual financial statements; and,
  
  b)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2021 Annual Parkland Reserve Fund and Section 37 Planning Act (Bonusing) Report available to the public on the City of London website.

  
  
  
  
  Motion Passed

2.4

City of London Days at Budweiser Gardens – United Way Elgin and Middlesex

• Moved by: J. Fyfe-Millar
  Seconded by: M. Cassidy

  That, on the recommendation of the City Clerk and in accordance with Council’s City of London Days at Budweiser Gardens Policy, the request from the United Way Elgin & Middlesex to host the annual Stairclimb on November 3, 2022, BE APPROVED as a City of London Day at Budweiser Gardens.

  
  
  
  
  Motion Passed

2.6

Report from the Federation of Canadian Municipalities Board of Directors Meeting held on March 1 - 4, 2022

• Moved by: J. Fyfe-Millar
  Seconded by: M. Cassidy

  That the communication dated May 9, 2022 from Councillors J. Morgan and M. Cassidy regarding the Federation of Canadian Municipalities (FCM) update on board activities from the virtual meeting held on March 1-4, 2022 BE RECEIVED for information.

  
  
  
  
  Motion Passed

2.3

2021 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring

• Moved by: M. Cassidy
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2021 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring:
  
  a)    the report dated May 9, 2022 with respect to this matter BE RECEIVED, in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to development charge by-laws and associated reserve funds; and,
  
  b)    the Deputy City Manager, Finance Supports BE DIRECTED to make the 2021 Annual Report on Development Charges Reserve Funds and Development Charges Monitoring available to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997.

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.5

Industrial Land Development Strategy Annual Monitoring and Pricing Report - City-Owned Industrial Land

• Moved by: M. Cassidy
  Seconded by: J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, with concurrence of the Director, Economic Services and Supports, on the advice of the Director, Realty Services with respect to the City of London’s Industrial Land Development Strategy, the following actions be taken with respect to the annual monitoring and pricing of City-owned industrial lands:
    
  a)    the proposed by-law as appended to the staff report as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on May 24, 2022 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001” by deleting Attachment “B” to Schedule “A” – Sale and other Disposition of land Policy of the By-law and by replacing it with a new Attachment “B” to Schedule “A”  to amend the current pricing for City-owned serviced industrial land in Innovation Park, Skyway Industrial Park, River Road Industrial Park, Cuddy Boulevard Parcels and Trafalgar Industrial Park as follows:

  Innovation Park (Phases 1 to 4), Skyway Industrial Park, River Road Industrial Park, and Huron Industrial Park (all phases) and Cuddy Blvd Parcels: 

  - Lots up to 4.99 acres from $125,000 per acre to $175,000 per acre 
  - 5.00 acres and up from $115,000 per acre to $165,000 per acre 

  Pricing for serviced industrial land in Trafalgar Industrial Park:
  - All lot sizes – from $115,000 per acre to $165,000.00 per acre;

  Pricing for serviced industrial land in Innovation Park Phase V:
  - All lot sizes – $250,000.00 per acre;

  b)    the staff report dated May 9, 2022 entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City-Owned Industrial Land”, BE RECEIVED; and

  c)     the Civic Administration BE DIRECTED to consider the inclusion of requirements that could be added to future updates to the Industrial Land Development Strategy policies that would assist to ensure that prime, serviced, city-owned industrial land is reserved for targeted uses such as, but not limited to, advanced manufacturing and agri-food industries.

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Voting Record:

  
  
• Moved by: M. Cassidy
  Seconded by: J. Morgan

  That, on the recommendation of the Deputy City Manager, Finance Supports, with concurrence of the Director, Economic Services and Supports, on the advice of the Director, Realty Services with respect to the City of London’s Industrial Land Development Strategy, the following actions be taken with respect to the annual monitoring and pricing of City-owned industrial lands:
    
  a)    the proposed by-law as appended to the staff report as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on May 24, 2022 to amend By-law No. A.-6151-17, as amended, being “A by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001” by deleting Attachment “B” to Schedule “A” – Sale and other Disposition of land Policy of the By-law and by replacing it with a new Attachment “B” to Schedule “A”  to amend the current pricing for City-owned serviced industrial land in Innovation Park, Skyway Industrial Park, River Road Industrial Park, Cuddy Boulevard Parcels and Trafalgar Industrial Park as follows:

  Innovation Park (Phases 1 to 4), Skyway Industrial Park, River Road Industrial Park, and Huron Industrial Park (all phases) and Cuddy Blvd Parcels: 

  - Lots up to 4.99 acres from $125,000 per acre to $175,000 per acre 
  - 5.00 acres and up from $115,000 per acre to $165,000 per acre 

  Pricing for serviced industrial land in Trafalgar Industrial Park:
  - All lot sizes – from $115,000 per acre to $165,000.00 per acre;

  Pricing for serviced industrial land in Innovation Park Phase V:
  - All lot sizes – $250,000.00 per acre;

  b)    the staff report dated May 9, 2022 entitled “Industrial Land Development Strategy Annual Monitoring and Pricing Report – City-Owned Industrial Land”, BE RECEIVED.

  
  
  
  
  
• Moved by: M. Cassidy
  Seconded by: J. Morgan

  That the staff recommendation BE AMENDED by adding following new part c):

  “c)     the Civic Administration BE DIRECTED to consider the inclusion of requirements that could be added to future updates to the Industrial Land Development Strategy policies that would assist to ensure that prime, serviced, city-owned industrial land is reserved for targeted uses such as, but not limited to, advanced manufacturing and agri-food industries.”

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Association of Municipalities Ontario - Board of Directors, Large Urban Caucus

• Moved by: J. Morgan
  Seconded by: J. Fyfe-Millar

  That the following actions be taken with respect to the Association of Municipalities of Ontario (AMO) Board of Directors:

  a)    Councillor A. Hopkins BE ENDORSED to stand for election to the Association of Municipalities of Ontario (AMO) Board of Directors, Large Urban Caucus, for the 2022/2024 term; 

  b)    subject to Councillor A. Hopkins’ successful election to the AMO Board of Directors, Large Urban Caucus, all associated cost to attend the Board of Directors meetings, AMO Conferences and other related commitments (Task Forces, Executive Committee, etc.) for the 2022/2024 term BE APPROVED for reimbursement by The Corporation of the City of London outside of her annual expense allocation; and

  c)    Councillor A. Hopkins BE REIMBURSED up to $500 for campaign-related expenses outside of Councillor A. Hopkins’ annual expense allocation, upon submission of eligible receipts. 

   

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.2

Board of Directors - Federation of Canadian Municipalities

• Moved by: M. Cassidy
  Seconded by: J. Fyfe-Millar

  That the following actions be taken with respect to the communication dated April 29, 2022 from Councillor J. Morgan regarding standing for re-election to the Federation of Canadian Municipalities’ Board of Directors and his associated expenses:
  
  WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;

  WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; 

  WHEREAS FCM’s Annual Conferences and Trade Show will take place June 2-5, 2022, in Regina and online, and May 25 to May 27, 2023 in Toronto, during which time the Annual General Meeting will be held and followed by the election of FCM’s Board of Directors;

  BE IT RESOLVED that the Council of The Corporation of the City of London endorses Councillor Josh Morgan to stand for election on FCM’s Board of Directors for the 2022/2023 term; and

  BE IT FURTHER RESOLVED that Councillor J. Morgan be reimbursed by The Corporation of the City of London, outside his annual expense allocation, for his campaign expenses in seeking re-election to the Board of Directors, in an amount of up to $500, upon submission of eligible receipts; and 

  BE IT FURTHER RESOLVED that Council assumes all costs associated with Councillor Josh Morgan attending FCM’s Board of Directors meetings, the FCM Annual Conference and AGM and the Trade Show, during the 2022/2023 term.

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.3

Application - Issuance of Proclamation - Never Give Up Day

• Moved by: M. Hamou
  Seconded by: M. Cassidy

  That consideration of the proclamation request from A. Horowitz, Director-Global, for “Never Give Up Day”, BE REFERRED to a future meeting of the Corporate Services Committee in order for additional information to be provided to the Committee for consideration; it being noted that Councillors J. Morgan and M. Hamou will reach out to the organizer for the aforementioned information. 

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Additional Motion:

  
  
• Moved by: M. Hamou
  Seconded by: M. Cassidy

  That based on the application dated April 27, 2022 from Never Give Up Day, August 18, 2022 BE PROCLAIMED as Never Give Up Day.

  
  
  
  
  

5.

Deferred Matters/Additional Business

5.1

(ADDED) Application - Issuance of Proclamation - Day of Remembrance for Our London Family

• Moved by: J. Morgan
  Seconded by: M. Hamou

  That based on the application dated May 3, 2022 from London and Middlesex Local Immigration Partnership, June 6, 2022 BE PROCLAIMED as Day of Remembrance of Our London Family. 

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: M. Cassidy
  Seconded by: M. Hamou

  That the Corporate Services Committee convene in Closed Session to consider the following:

  6.1. Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3. Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  

  Yeas: (5)	M. Cassidy, J. Morgan, S. Lewis, J. Fyfe-Millar, and M. Hamou
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes in Closed Session from 1:14 PM to 2:15 PM.

  
  

7.

Adjournment

• Moved by: J. Fyfe-Millar
  Seconded by: M. Hamou

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 2:18 PM. .