Governance Working Group

Report

2nd Meeting of the Governance Working Group

Tuesday, November 10, 2020 at 1:00 P.m. - 2:00 P.m.

Committee Room #4

PRESENT:

• J. Morgan (Chair),
• S. Hillier,
• A. Kayabaga,
• S. Lewis,
• P. Squire,
• and M. van Holst

ALSO PRESENT:

• Councillor S. Lehman, and C. Saunders, M. Schulthess and B. Westlake-Power.

  Remote Attendance:  Councillors S. Turner and, E. Peloza; L. Livingstone, M. Balogun, G. Barrett, J. Bunn, K. Dickins, O. Katolyk, H. Lysynski,  K. Scherr and B. Somers.

  The meeting is called to order at 1:01 PM, with Councillor J. Morgan in the Chair, Councillors S. Lewis and P. Squire present; it being noted that the following Members were in remote attendance:  Councillors M. van Holst, A. Kayabaga and S. Hillier.

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent Items

2.1

1st Report of the Governance Working Group

• Moved by: S. Hillier
  Seconded by: S. Lewis

  That the 1st Report of the Governance Working Group from its meeting held on August 24, 2020, BE RECEIVED.

  
  
  
  Motion Passed

3.

Items for Discussion

3.1

Advisory Committee Review – Interim Report III

• Moved by: S. Lewis
  Seconded by: S. Hillier

  That the following actions be taken with respect to the Advisory Committee Review:

  a)     the report dated November 10, 2020 entitled "Advisory Committee Review - Interim Report III", BE RECEIVED;

  b)     the City Clerk BE DIRECTED to report back to the Governance Working Group (GWG) with respect to the next steps required to implement the revised Advisory Committee Structure, as outlined in the report noted in a) above subject to the following modifications:

  i)     the proposed Environmental & Ecological Committee and Childcare Advisory Committee shall remain as Advisory Committees;

  ii)     a minimum numbers of meetings will be provided for;

  iii)    Experts Panels are to be clarified; and,

  iv)    comments provided by the Governance Working Group with with respect to the proposed revised Advisory Committee Structure be further considered;  

  c)     the City Clerk BE DIRECTED to consult with the current Advisory Committees with respect to the proposals set out in the staff report subject to the modifications listed in b) above and report back to the GWG with the results of that consultation; and,

  d)     the communication, dated November 8, 2020, from D. Wake regarding this matter BE RECEIVED.

  
  
  
  Motion Passed

3.2

Submission – The Processing of Petitions – Councillor Lehman

• Moved by: S. Hillier
  Seconded by: S. Lewis

  That the City Clerk BE DIRECTED to report back to the Governance Working Group (GWG) providing an overview of other municipalities' policies and processing with respect to the handling of unsolicited petitions, and to provide draft policies and procedures for the consideration of the GWG with respect to this matter.

  
  
  
  Motion Passed

4.

Deferred Matters/Additional Business

None.

5.

Adjournment

• Moved by: S. Lewis
  Seconded by: P. Squire

  That the meeting BE ADJOURNED.

   

  
  
  
  Motion Passed

  The meeting adjourned at 2:22 PM.