Corporate Services Committee

Report

3rd Meeting of the Corporate Services Committee

Monday, January 30, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors S. Lewis (Chair), 
• H. McAlister, 
• S. Stevenson, 
• S. Trosow, 
• and D. Ferreira

ABSENT:

• Mayor J. Morgan

ALSO PRESENT:

• Councillor J. Pribil; L. Livingstone, A. Barbon, I. Collins, K. Dawtrey, K. Dickins, M. Goldrup, A. Hagan, J. Mc Millan, J. Taylor, B. Warner, B. Westlake-Power

  Remote Attendance: B. Card, S. Chambers, A. Rammeloo, J. Wills, P. Yeoman

  The meeting is called to order at 12:00 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That Consent Items 2.1 to 2.3, inclusive, BE APPROVED. 

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

2.1

Amendments to Development Charge Alternative Payment Agreement Template and Development Charge Interest Rate Policy

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken:
  
  a)    the proposed by-law as appended to the staff report dated January 30, 2023 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on February 14, 2023 to amend By-law No. A.-7956-84, as amended, being “A by-law to approve and authorize a Development Charges Alternative Payment Agreement template to provide for the alternative payment of Development Charges for developments that qualify for deferred Development Charge payments made under Section 27 of the Development Charges Act, 1997 S.O. 1997, c. 27, as amended; and to delegate the authority to enter into such Agreements to the City Treasurer or delegate”, to repeal and replace Schedule “1” to the by-law; and,
  
  b)    the proposed by-law as appended to the staff report dated January 30, 2023 as Appendix “B” BE INTRODUCED at the Municipal Council meeting to be held on February 14, 2023 to repeal By-law No. CPOL.-400-85 being “A by-law to adopt a new Council Policy entitled “Development Charge Interest Rate Policy” CPOL.-400-85, noting that recent legislative changes through Bill 23, More Homes Built Faster Act, 2022, include amendments to the Development Charges Act, 1997, that provide the framework for determining the interest rate that can be applied to Development Charges.

  
  
  
  
  Motion Passed

2.2

Reporting of Delegated Actions, 2022

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That the following actions be taken:
  
  a)  on the recommendation of the City Manager, with the concurrence of the Deputy City Manager, Legal Services, the staff report regarding Reporting of Delegated Actions, 2022 BE RECEIVED for information;
  
  b)  on the recommendation of the Deputy City Manager, Finance Supports the proposed by-law as appended to the staff report dated January 30, 2023 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on February 14, 2023 to:

       i)  appoint KPMG, LLP as the auditors of the municipality and its local boards for a five (5) year term in accordance with Section 296 of the Municipal Act, 2001;

       ii)  to approve an agreement between The Corporation of the City of London and KPMG LLP with respect to providing external audit services for the Corporation (“Agreement”); and,

       iii) to authorize the Mayor and Clerk to execute the Agreement; and,
  
  c)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with part b) above.

  
  
  
  
  Motion Passed

2.3

Assessment Growth for 2023, Changes in Taxable Phase-In Values, and Shifts in Taxation as a Result of Reassessments

• Moved by: H. McAlister
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Finance Supports, the report regarding Assessment Growth for 2023, Changes in Taxable Phase-in Values, and Shifts in Taxation as a Result of Reassessments BE RECEIVED for information purposes.

  
  
  
  
  Motion Passed

2.4

Declare Surplus - City-Owned Property - Part of 641 Queens Avenue

• Moved by: S. Trosow
  Seconded by: D. Ferreira

  That the matter of the declaration of the property located at Part of 641 Queens Avenue as surplus, BE REFERRED back to the Civic Administration in order to provide notice to agencies within the City that have not been notified about the potential disposition, with a report back to a future meeting of the Corporate Services Committee.

  
  

  Yeas: (3)	H. McAlister, S. Trosow, and D. Ferreira
  Nays: (2)	S. Lewis, and S. Stevenson
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (3 to 2)

3.

Scheduled Items

None.

4.

Items for Direction

• Moved by: S. Stevenson
  Seconded by: H. McAlister

  That Items 4.1 and 4.2 BE APPROVED.  

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

4.1

Application - Issuance of Proclamation - U.N Day for the Elimination of Racial Discrimination

• Moved by: S. Stevenson
  Seconded by: H. McAlister

  That based on the application dated January 20, 2023 from the London & Middlesex Local Immigration Partnership, Tuesday, March 21, 2023 BE PROCLAIMED International Day of Significance. 

  
  
  
  
  Motion Passed

4.2

Application - Issuance of Proclamation - World Thinking Day

• Moved by: S. Stevenson
  Seconded by: H. McAlister

  That based on the application dated January 13, 2023 from the Girl Guides of Canada, February 22, 2023 BE PROCLAIMED World Thinking Day.

  
  
  
  
  Motion Passed

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: S. Stevenson
  Seconded by: S. Trosow

  That the Corporate Services Committee Convenes in Closed Session to consider the following:
  
  6.1 Land Acquisition or Disposition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to any
  Negotiations
  
  A matter pertaining to the proposed or pending lease of a building by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or
  instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2 Land Acquisition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of building and assets by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.3 Land Acquisition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4 Land Acquisition/Solicitor-Client Privileged Advice/ Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.5 Land Disposition/ Solicitor-Client Privileged Advice/ Position, Plan, Criteria or Instruction to be Applied to Any Negotiations
  
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.6 Solicitor-Client Privileged Advice
  
  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.
  
  6.7 Labour Relations/Employee Negotiations/Litigation/Potential Litigation/Matters Before Administrative Tribunals
  
  A matter pertaining to labour relations and employee negotiations, litigation or potential litigation, including matters before administrative
  tribunals, affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, concerning the Corporation’s associations and bargaining units.
  
  

  
  

  Yeas: (5)	S. Lewis, H. McAlister, S. Stevenson, S. Trosow, and D. Ferreira
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes in Closed Session from 12:48 PM to 1:30 PM.

  
  

7.

Adjournment

• Moved by: S. Stevenson
  Seconded by: H. McAlister

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 1:33 PM.