Civic Works Committee

Report

The 8th Meeting of the Civic Works Committee

Tuesday, June 23, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors S. Lehman (Chair),
• S. Lewis,
• M. Cassidy,
• P. Van Meerbergen,
• E. Peloza,
• and Mayor E. Holder

ALSO PRESENT:

• S. Spring, D. Turner, and B. Westlake-Power
  
  Remote attendance: Councillor J. Helmer; A. Anderson, M. Feldberg, D. MacRae, S. Mathers, C. Saunders, K. Scherr, B. Somers, and J. Stanford
  
  The meeting was called to order at 12:02 PM; it being noted that the following Members were in remote attendance: Councillors M. Cassidy, P. Van Meerbergen, and Mayor E. Holder

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That items 2.1 to 2.4 BE APPROVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

2.1

Notification of Expenditure - Environmental Spills Response

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to addressing an environmental spill that occurred on Wilton Grove Road:

  a)       the action taken by the Managing Director, Environmental and Engineering Services and City Engineer, in accordance with the Procurement of Goods and Services Policy (Section 4.3 d “Triggering Event”) BE RECOGNIZED; it being noted that immediate actions were taken to comply with direction of the Ministry of Environment, Conservation and Parks (MECP); and,

  b)       the financing for this environmental spill cleanup BE PROVIDED by the Council-approved 2020 Sewer Operations Division operating budget. (2020-E05)

  
  
  
  Motion Passed

2.2

Dingman Drive East of Wellington Road to the Highway 401 Overpass and Area Intersection Improvements - Environmental Study Report

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Dingman Drive East of Wellington Road to the Highway 401 Overpass and Area Intersection Improvements Environmental Study Report:

  a)       the Dingman Drive Improvements Schedule “C” Municipal Class Environmental Assessment Study BE ACCEPTED;

  b)       a Notice of Study Completion for the Project BE FILED with the Municipal Clerk; and,

  c)       the Environmental Study Report BE PLACED on the public record for a 30 day review period. (2020-E05)

  
  
  
  Motion Passed

2.3

Implementation of Environmental Assessment Recommendations (Deferred Matters Item)

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the implementation of Environmental Assessment recommendations:

  a)       the staff report, dated June 23, 2020 BE RECEIVED for information; and,

  b)       the corresponding item BE REMOVED from the Civic Works Committee Deferred Matters list (Environmental Assessment – Item #3, as of April 6, 2020 on the CWC Deferred Matters list). (2020-E05)

  
  
  
  Motion Passed

2.4

Single Source Procurement - Additional Sidewalk Sweeper

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the single source procurement of an additional sidewalk sweeper:

  a)       the Civic Administration BE AUTHORIZED to enter into a single source agreement for the procurement of an additional articulating sidewalk sweeper, as per Section 14.4(d)(e) of the Procurement of Goods and Services Policy;

  b)       the submission from Cubex Ltd., 189 Garden Ave., Brantford, Ontario, N3S 0A7 BE ACCEPTED for the supply and delivery of one (1) 2019 Mathieu MC110 Sidewalk Sweeper at a total purchase price of $121,100 (excluding HST);

  c)       the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

  d)       the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,

  e)       the funding for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the staff report dated June 23, 2020. (2020-T06)

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

(ADDED) Active Transportation Manager - Councillors E. Peloza and S. Lewis

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That the following actions be taken with respect to the upcoming review of the City's Cycling Master Plan in 2021:

  a)       the Civic Administration BE DIRECTED to develop a plan for the creation of an Active Transportation Manager under Environmental and Engineering Services and the City Engineer, including options to offset the costs for such a position through the reallocation of resources including but not limited to the redeployment of unfilled positions in the “Smart Cities” area;

  b)       the Civic Administration BE DIRECTED to report back to the Civic Works Committee by the end of Q3 2020 with an update on progress made with regard to this initiative; it being noted and understood that the City of London is currently in a hiring freeze and hiring would occur once this has concluded; and,

  c)       the Civic Administration BE DIRECTED to investigate opportunities to address the immediate need of residents for secure bicycle parking in key locations as existing budget opportunities allow; it being noted that providing secure bike parking in the Core Area relates to several council approved components of the Core Area Action Plan;

  it being further noted that the Civic Works Committee received a communication from Councillors E. Peloza and S. Lewis, dated June 19, 2020, with respect to this matter.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

4.2

(ADDED) Removal of Trees on Lambeth Avenue - H. Sanderson - Request for Delegation Status

• Moved by: M. Cassidy
  Seconded by: S. Lewis

  That the request for delegation status made by H. Sanderson, dated June 22, 2020, with respect to the Lambeth Avenue infrastructure renewal project and associated tree removal, BE APPROVED for the July 14, 2020 Civic Works Committee meeting.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: E. Peloza
  Seconded by: M. Cassidy

  That the Deferred Matters List, as at June 15, 2020, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, E. Holder, and M. Cassidy

  
  Motion Passed (6 to 0)

6.

Adjournment

The meeting adjourned at 12:18 PM.