Strategic Priorities and Policy Committee

Report

1st Special Meeting of the Strategic Priorities and Policy Committee

Wednesday, December 06, 2023 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Mayor J. Morgan (Chair), 
• Councillors H. McAlister, 
• S. Lewis, 
• P. Cuddy, 
• S. Stevenson, 
• J. Pribil, 
• S. Trosow, 
• C. Rahman, 
• S. Lehman, 
• A. Hopkins, 
• P. Van Meerbergen, 
• S. Franke, 
• E. Peloza, 
• and D. Ferreira 

ABSENT:

• S. Hillier 

ALSO PRESENT:

• L. Livingstone, A. Barbon, M. Barnes, S. Corman K. Dickins, D. Escobar, A. Hagan, A. Kaczmarczyk, A. Kircos, S. Mathers, V. Morgado, L. Stewart, J. Paradis, T. Pollitt, A. Rammeloo, E. Skalski, C. Smith, S. Tatavarti, B. Warner

  Remote Attendance:  E. Bennett, H. McNeely, M. Schulthess

  The meeting is called to order at 1:01 PM; it being noted that Councillors P. Van Meerbergen and E. Peloza were in remote attendance.

   

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

2.1

Recruitment, Retention and Accommodation of Planning & Development and Building Staff

• Moved by: S. Lewis
  Seconded by: S. Lehman

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the Deputy City Manager, Enterprise Supports, and the Deputy City Manager, Finance Supports, the following actions be taken:

  a)    the Planning & Development and Building Services area BE PRIORITIZED for workplace modernization subject to multi-year budget deliberation and approval of the Master Accommodation Plan;

  b)    the source of financing for the additional staff accommodation costs BE APPROVED as set out in the Source of Financing Report as appended to the staff report as Appendix “A”; and

  c)    the report entitled Recruitment, Retention, and Accommodation of Planning & Development and Building Staff BE RECEIVED for information. 

  
  
  
  
  

  ADDITIONAL VOTES:

  
  
• Moved by: S. Lewis
  Seconded by: S. Lehman

  Motion TO APPROVE the preamble and parts a) and parts b) to read as follows:

  "That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the Deputy City Manager, Enterprise Supports, and the Deputy City Manager, Finance Supports, the following actions be taken:

  a)    the Planning & Development and Building Services area BE PRIORITIZED for workplace modernization subject to multi-year budget deliberation and approval of the Master Accommodation Plan;

  b)    the source of financing for the additional staff accommodation costs BE APPROVED as set out in the Source of Financing Report as appended to the staff report as Appendix “A”; and"

  
  

  Yeas: (12)	J. Morgan, S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Franke, D. Ferreira, and C. Rahman
  Nays: (2)	A. Hopkins, and S. Trosow
  Absent: (1)	S. Hillier

  
  
  
  Motion Passed (12 to 2)
• Moved by: S. Lewis
  Seconded by: S. Lehman

  Motion TO APPROVE part c) to read as follows:

  "c)    the report entitled Recruitment, Retention, and Accommodation of Planning & Development and Building Staff BE RECEIVED for information." 

  
  

  Yeas: (14)	J. Morgan, A. Hopkins, S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman
  Absent: (1)	S. Hillier

  
  
  
  Motion Passed (14 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

• None.

  
  
  
  
  

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Hopkins
  Seconded by: D. Ferreira

  That the Strategic Priorities and Policy Committee convenes In Closed Session to consider the following:
  
  6.1 Personal Matters/Identifiable Individual / Employee Negotiations 
  
  A matter pertaining to personnel, financial, labour relations and potential employee negotiations in regard to the Corporation’s association or unions, advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.  

  
  6.2 Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 
  
  A matter pertaining to the proposed acquisition or disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.3 Personal Matter/Identifiable Individual 
  
  A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2024 Mayor's New Year's Honour List.

  
  6.4 Personal Matter/Identifiable Individual 
  
  A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2024 Mayor's New Year's Honour List.

  
  

  Yeas: (14)	J. Morgan, A. Hopkins, S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, H. McAlister, P. Cuddy, S. Stevenson, J. Pribil, S. Trosow, S. Franke, D. Ferreira, and C. Rahman
  Absent: (1)	S. Hillier

  
  
  
  Motion Passed (14 to 0)

  The Strategic Priorities and Policy Committee convenes In Closed Session from 2:17 PM to 4:18 PM.

  
  

7.

Adjournment

• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 4:20 PM.