Corporate Services Committee

Report

Meeting #:	5th Meeting of the Corporate Services Committee
Date:	Tuesday, February 20, 2018 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers Second Floor, London City Hall

PRESENT:

• Councillors J. Helmer (Chair),
• J. Morgan,
• P. Hubert,
• M. van Holst,
• J. Zaifman,
• and Mayor M. Brown

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

2.1

STAFF REPORT - 2018 Municipal Election Update

• Moved by: J. Morgan
  Seconded by: J. Helmer

  That, on the recommendation of the City Clerk, the staff report dated February 20, 2018 and entitled “2018 Municipal Election Update” providing a summary of changes to the Municipal Elections Act, 1996 and an update with respect to election technology required for the Municipal Election, BE RECEIVED for information.

  
  Motion Passed (4 to 0)

2.2

STAFF REPORT - 2018 Municipal Election Compliance Audit Committee

• Moved by: J. Morgan
  Seconded by: J. Zaifman

  That, on the recommendation of the City Clerk, with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Deputy City Clerk, the following actions be taken with respect to the 2018 Municipal Election Compliance Audit Committee:

  a) the proposed by-law appended to the staff report dated February 20, 2018 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to establish a Municipal Compliance Audit Committee for the 2018 Municipal Election in accordance with section 88.37 of the  Municipal Elections Act, 1996, as amended;

  b) the proposed by-law appended to the staff report dated February 20, 2018 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to approve the appointments to the Municipal Election Compliance Audit Committee for the 2018 Municipal Election in accordance with section 88.37 of the Municipal Elections Act, 1996, as amended; and,

  c) the Elections Reserve BE APPROVED as the source of funding for the annual operating costs related to the Municipal Compliance Audit Committee for the 2018 Municipal Election.

  
  Motion Passed (6 to 0)

2.3

STAFF REPORT - Update: Equity and Inclusion Lens for Development of Policies, Procedures and Programs

• Moved by: P. Hubert
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the following actions be taken with respect to the review and development of City of London policies, procedures and programs:

  a) amended - a new Equity and Inclusion Lens BE DEVELOPED building on the Gender Equity Lens which is already in place having regard for the City of Ottawa’s 2015 Equity and Inclusion Lens Handbook; it being noted that the new Equity and Inclusion Lens will include the dimensions associated with gender and accessibility;  and,

  b) training BE PROVIDED to all applicable City of London employees and Council Members involved in the review and development of City of London policies, procedures and programs in order to provide them with the necessary knowledge and tools required to apply the Equity and Inclusion Lens during their review and development of policies, procedures and programs; and,

  c) new part c)

  
  Motion Passed (6 to 0)

2.4

STAFF REPORT - Infrastructure Canada's Smart Cities Challenge

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Director, Community & Economic Innovation, the staff report dated February 20, 2018, including the Smart Cities Challenge Applicant Guide, BE RECEIVED for information and the proposed process BE ENDORSED; it being noted that staff will report back throughout this process.

  
  Motion Passed (6 to 0)

3.

Scheduled Items

3.1

Not to be heard before 1:00 PM - Apportionment of Taxes

• Moved by: J. Morgan
  Seconded by: M. van Holst

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the taxes on the blocks of land described in the Schedules appended to the staff report dated February 20, 2018 BE APPORTIONED as indicated on those Schedules, pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter.

  
  Motion Passed (6 to 0)

4.

Items for Direction

• Moved by: J. Morgan
  Seconded by: J. Zaifman

  approve items 4.1 and 4.2

  
  Motion Passed (6 to 0)
• Moved by: J. Morgan
  Seconded by: P. Hubert

  Approve items 4.3, 4.4 and 4.5

  
  Motion Passed (6 to 0)

4.1

COUNCIL MEMBER SUBMISSION - Requests for "Sister City" Partnerships

• Moved by: J. Morgan
  Seconded by: P. Hubert

  That Civic Administration BE REQUESTED to report back with respect to Sister City partnerships.

  
  Motion Passed (6 to 0)
• Moved by: J. Morgan
  Seconded by: P. Hubert

  approve delegation request from Mr. Knox

  
  Motion Passed (6 to 0)

4.2

COUNCIL MEMBER SUBMISSION - Mayor’s Report on the FCM Trip to Washington, DC

• Moved by: J. Morgan
  Seconded by: P. Hubert

  That the communication dated February 20, 2018 from Mayor M. Brown, regarding the United States Conference of Mayors held January 23-26, 2018 in Washington, DC BE RECEIVED for information.

  
  Motion Passed

4.8

Consideration of Appointment to the Cycling Advisory Committee (Requires 1 Voting Member at Large)

• That __ BE APPOINTED to the Cycling Advisory Committee as a Voting Member at Large for the term ending February 28, 2019; it being noted that the appointment was made in accordance with the attached ranked ballot.

  
  

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: J. Morgan
  Seconded by: J. Helmer

  That the Corporate Services Committee Deferred Matters List, as of February 12, 2018 BE RECEIVED.

  
  Motion Passed (4 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Morgan
  Seconded by: J. Zaifman

  approve closed session at 2:01 PM, for reasons on public agenda

  
  Motion Passed (4 to 0)

6.1

C1/5/CSC

6.2

C2/5/CSC

7.

Adjournment