That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated January 10, 2023, related to an award of contract for the East London Link and Municipal Infrastructure Improvements Phase 2 project; it being noted that in accordance with Section 13.2 of the City of London’s Procurement of Goods and Services Policy Request for Tender (RFT) contract awards greater than $6,000,000 require approval of City Council:
a) the bid submitted by Bre-Ex Construction Inc., at its tendered price of $16,897,237.39 (excluding HST) for the East London Link and Municipal Infrastructure Improvements Phase 2 project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of four bids received and meets the City's specifications and requirements in all areas;
b) Archibald, Gray and McKay Engineering Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the above-noted project in accordance with the estimate, on file, at an upset amount of $1,501,150 (excluding HST) in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;
c) the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;
d) the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;
e) the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender 2022-238); and,
f) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-D04)