That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the award of the contracts for Request for Proposal (RFP) RFP-2023-199 Hubs Implementation Plan: Lead Agencies London’s Health & Homelessness Whole of Community System Response as an irregular result, as per City of London Procurement Policy Section 12.2 (c) “Committee and City Council must approve an RFP award with an irregular result greater than $15,000”:
a) a portion of the Request for Proposal 2023-199 BE AWARDED to Atlohsa Family Healing Services Inc. to provide a Hub for an initial two-year commitment at a total estimated operating cost of $2,118,146 per year and a one-time capital commitment at a total estimated cost of $1,303,750; with an option to renew operating contracts for up to four (4) additional one-year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability:
i. that Civic Administration BE DIRECTED to allocate up to $4,236,292 for operating for 2024 and 2025 from the Provincial Homeless Prevention Program;
ii. that Civic Administration BE DIRECTED to seek funding from the Fund for Change to fund the capital request received to support the Atlohsa Family Healing Services Inc hub in the total estimated amount of up to $1,303,750 for the provision of the initial hubs implementation;
b) a portion of the Request for Proposal 2023-199 BE AWARDED to Youth Opportunities Unlimited to provide a Hub for an initial two-year commitment at a total estimated operating cost of $1,317,500 for year 1 and $1,983,800 for year 2 and a one-time capital commitment at a total estimated cost of $3,123,550; with an option to renew operating contracts for up to four (4) additional one-year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability:
i. that Civic Administration BE DIRECTED to allocate up to $3,301,300 for operating for 2024 and 2025 from the Provincial Homeless Prevention Program;
ii. that Civic Administration BE DIRECTED to seek funding from the Fund for Change to fund the capital request received to support the Youth Opportunities Unlimited hub in the total estimated amount of up to $3,123,550 for the provision of the initial hubs implementation;
c) a portion of the Request for Proposal 2023-199 BE AWARDED to Canadian Mental Health Association Thames Valley Addiction and Mental Health Services to provide a hub for an initial two-year commitment at a total estimated operating cost of $4,056,416 per year and a one-time capital commitment at a total estimated cost of $538,300; with an option to renew operating contracts for up to four (4) additional one-year terms at the City’s sole discretion, based on satisfactory services, performance, and funding/budget availability;
i. that Civic Administration BE DIRECTED to allocate up to $2,851,124 for operating of the Canadian Mental Health Association Thames Valley Addiction and Mental Health Services respite beds for 2024 and 2025 from the Provincial Homeless Prevention Program;
ii. that Civic Administration BE DIRECTED to seek funding from the Fund for Change to fund the estimated operating costs of the Canadian Mental Health Association Thames Valley Addiction and Mental Health Services transitional beds for the provision of the initial two (2) year contract term for hubs implementation at an approximate cost of $5,261,708 pending necessary development and Planning Act approvals;
iii. that Civic Administration BE DIRECTED to seek funding from the Fund for Change to fund the capital request received to support the Canadian Mental Health Association Thames Valley Addiction and Mental Health Services hub in the total estimated amount of up to $538,300 for the provision of the initial hubs implementation;
it being noted that the proposals, outlined in parts a), b) and c) above, submitted by all proponents above, meet the City’s requirements and are in compliance with the Procurement of Goods and Services Policy, in accordance with Schedule 1 attached hereto: for a total operating and capital investment of up to $20,616,024;
d) a one-time funding allocation of up to $1,500,000 from the Social Services Reserve Fund BE APPROVED, if required, should ineligible costs under existing provincial funding sources be identified while finalizing the agency purchase of service contracts and budgets;
e) that Civic Administration BE AUTHORIZED to undertake all administrative acts, including review of sites and support for Planning Act applications to align current or future hub sites with criteria, and any activities associated with additionally requested funding necessary in relation to this project;
f) that the approval given herein BE CONDITIONAL upon the Corporation entering into a Purchase of Service Agreement with Youth Opportunities Unlimited, Canadian Mental Health Association Thames Valley Addiction and Mental Health Services and Atlohsa Family Healing Services Inc;
g) that Civic Administration BE DIRECTED to continue to work with the community on the hubs implementation to establish additional opportunities for future procurement of additional spaces;
h) that the annual funding approval noted in a), b) and c) above is SUBJECT TO the availability of funding through the City of London, and/or other funding sources;
i) the attached proposed bylaw (Schedule 2) BE INTRODUCED at the Municipal Council meeting to be held on October 5, 2023 to:
i. authorize the Deputy City Manager, Social and Health Development, or written designate, to approve the Municipal Purchase of Service Agreement between The Corporation of the City of London and each hub provider for the purchase of services to provide and operate three hubs; and,
ii. authorize the Deputy City Manager, Social and Health Development, or written designate, to execute the Municipal Purchase of Service Agreements with each hub provider.
it being further noted that the communications, included on the Added Council Agenda, were received.