I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Single Source Purchase of One Turbo Blower for the Greenway Wastewater Treatment Plant

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the single source purchase of an APG-Neuros blower for the Greenway Wastewater Treatment Plant under Section 14.4 e) and g) of the City’s Procurement of Goods and Services Policy:

a)         the price submitted by APG-Neuros of $415,000, excluding HST, for the supply of  one  blower and associated components  BE ACCEPTED; 

b)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2018;

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the work to be done relating to this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F18)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

3.

Greenway Wastewater Treatment Plant Expansion Project Consulting Fee Increase

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the administration contract for the Greenway Wastewater Treatment Plant expansion and upgrades:

a)         the value of design and contract administration fees for CH2M BE INCREASED by $473,475.00 to $4,183,470.00, including contingency, excluding HST, to cover additional efforts required as a result of complex project delivery and additional work scope, as per Procurement of Goods and Services Policy Clause 20.3e;

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; and,

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2018. (2018-A05)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

4.

2017 Drinking Water Annual Report and Summary Report for the City of London Distribution System

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 21, 2018, related to the 2017 Drinking Water Annual Report and Summary Report for the City of London Distribution System, BE RECEIVED. (2018-E13)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

5.

Colonel Talbot Pumping Station Consulting Fee Increase

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the design and contract administration for the Colonel Talbot Pumping Station (PS):

a)         the value of the total detailed design and contract administration fees for Stantec Consulting Ltd. BE INCREASED by $487,082.20 to $1,359,550.60, including contingency, excluding HST to cover additional efforts required as a result of additional work scope required, as per Procurement of Goods and Services Policy Clause 20.3e;

b)         the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project; and,

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2018. (2018-A05)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

6.

Contract Award - Tender No. 17-128 - Dundas Place

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Dundas Place Project:

a)         the bid submitted by Amico Infrastructures (Oxford) Inc., at its submitted tendered price of $26,691,941.90 (excluding HST), for the said project, BE ACCEPTED; it being noted that the bid submitted by Amico Infrastructures (Oxford) Inc. was the lowest of five bids received and meets the City's specifications and requirements in all areas;

b)         Dillon Consulting Ltd. BE AUTHORIZED to carry out the resident inspection and construction administration of the said project in the amount of $2,472,030 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

c)          the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 21, 2018;

d)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)          the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-128); and,

f)           the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including utility agreements and reports, as required, to give effect to these recommendations. (2018-F18)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

7.

Ontario Municipal Commuter Cycling (OMCC) Program -  Transfer Payment Agreement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Ontario Municipal Commuter Cycling (OMCC) Program:

a)         the proposed by-law, as appended to the staff report dated February 21, 2018, BE INTRODUCED at the Municipal Council meeting to be held March 6, 2018 to:

i)          authorize and approve a Transfer Payment Agreement, appended to the above-noted by-law, to be entered into between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of London for the provision of funding from the Ontario Municipal Commuter Cycling Program;

ii)         authorize the Mayor and the City Clerk to execute the above-noted Agreement; and,

iii)         delegate authority to the Managing Director, Environmental and Engineering Services and City Engineer, and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, or their designate, to execute any reports required as a condition of the above-noted Agreement;

b)         the Civic Administration BE AUTHORIZED to increase the 2016-2019 Multi-Year Capital Budget by $3.3 million to reflect the approved OMCC contribution as set out in the Source of Financing appended to the  staff report dated February 21, 2018; and,

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this program. (2018-F11)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

8.

2nd Report of the Rapid Transit Implementation Working Group

That the 2nd Report of the Rapid Transit Implementation Working Group, from its meeting held on February 8, 2018, BE RECEIVED.

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

9.

Comments on Environmental Bill of Rights (EBR) Registry-Ontario’s Guideline on Community Emissions Reduction Planning

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the comments and discussion included within the staff report dated February 21, 2018, with respect to the Ministry of the Environment and Climate Change’s Environmental Bill of Rights Registry posting (EBR 013-2083) entitled “Guideline on Community Emissions Reduction Planning”, BE ENDORSED and BE SUBMITTED to the Ministry of the Environment; it being noted that the due date for comments is March 4, 2018. (2018-E05)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

10.

Memorandum of Understanding with the Canadian Plastics Industry Association as Part of the London Waste to Resources Innovation Centre

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law as appended to the staff report dated February 21, 2018, BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to:

a)         authorize and approve a Memorandum of Understanding between the Canadian Plastics Industry Association and The Corporation of the City of London with respect to advancing our joint waste to resources (waste management, diversion and/or conversion into products with beneficial uses) objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals; and,

b)         authorize the Mayor and the City Clerk to execute the above-noted Memorandum of Understanding. (2018-E07)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

11.

Memorandum of Understanding with Resource Energy Development of Canada Ltd. as Part of the London Waste to Resources Innovation Centre

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Director, Environment, Fleet and Solid Waste, the proposed by-law, as appended to the staff report dated February 21, 2018, BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to:

a)         authorize and approve a Memorandum of Understanding between The Corporation of the City of London and Resource Energy Development of Canada Ltd. with respect to advancing our joint waste to resources (waste management, diversion and/or conversion into products with beneficial uses) objectives with the mutual understanding that the combined expertise, influence and commitment are better applied together to support common goals; and,

b)         authorize the Mayor and the City Clerk to execute the above-noted Memorandum of Understanding. (2018-E07)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

12.

Municipal Class Environmental Assessment Reform

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following resolution BE ADOPTED and BE FORWARDED to the Minister of the Environment and Climate Change:

“Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario has successfully applied to have a review of the Municipal Class Environmental Assessment (MCEA) process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act);

And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence;

And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions;

And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500;

And whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process;

And whereas in spite of written commitments made by the Ministry of the Environment between 2013-2015, no action has been taken;

And whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding;

Therefore, be it resolved that The Corporation of the City of London request that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part II Orders or Bump-Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs;

And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act;

And further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation.”;

it being noted that a communication dated January 17, 2018, was received from S.R. Butler, Ontario Good Roads Association, with respect to this matter. (2018-E05)

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

None.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

13.

Deferred Matters List

That the Civic Works Committee Deferred List, as at February 12, 2018, BE RECEIVED.

Motion Passed

YEAS: V. Ridley, T. Park, P. Squire, H.L. Usher (4)

VI.

ADJOURNMENT

The meeting adjourned at 4:30 PM.