Community and Protective Services Committee

Report

10th Meeting of the Community and Protective Services Committee

Tuesday, June 22, 2021 at 4:00 P.m. - 5:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors J. Helmer (Chair),
• S. Lewis ,
• M. Salih,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn and M. Ribera
    
  Remote Attendance: Councillors M. Cassidy, J. Morgan and M. van Holst; L. Livingstone; K. Dickins, O. Katolyk, G. Kotsifas, L. Loubert, L. Marshall, C. Saunders, M. Schulthess, E. Skalski, C. Smith, S. Stafford and B. Warner
    
  The meeting was called to order at 4:04 PM by Acting Chair Councillor S. Hiller; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors S. Lewis, M. Salih, J. Helmer and A. Kayabaga

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: E. Holder
  Seconded by: J. Helmer

  That Items 2.1 to 2.7 BE APPROVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

2.1

5th Report of the Accessibility Advisory Committee

• Moved by: E. Holder
  Seconded by: J. Helmer

  That the following actions be taken with respect to the 5th Report of the Accessibility Advisory Committee, from its meeting held on May 27, 2021:

  a)     R. Wilcox, Director, Strategy and Innovation BE ADVISED that N. Judges, D. Ruston and K. Pereyaslavska have been appointed by the Accessibility Advisory Committee to sit on the Safe Cities London Advisory Committee; and,

  b)     clauses 1.1, 2.1 to 2.3, 3.1 to 3.6 and 5.2 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

2nd Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee

• Moved by: E. Holder
  Seconded by: J. Helmer

  That the 2nd Report of the Diversity, Inclusion and Anti-Oppression Advisory Committee (DIAAC), from its meeting held on May 20, 2021, BE RECEIVED; it being noted that this Report and all future reports of the DIAAC will be considered by the Strategic Priorities and Policy Committee.

  
  
  
  
  Motion Passed

2.3

Single Source SS21-27 Procurement of Learn to Swim, Lifeguard Qualifications, Literature and Associated Fees

• Moved by: E. Holder
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the following actions be taken with respect to the staff report dated June 22, 2021, related to the Single Source Procurement SS21-27 for Procurement of Learn to Swim, Lifeguard Qualifications, Literature and Associated Fees:

  a)     the proposal from Lifesaving Society, 400 Consumers Road, Toronto, ON, for the provision of Learn to Swim Programs and Lifesaving Certification for the City of London, at an estimated annual purchase value of $87,000 (HST excluded), for a five (5) year period BE ACCEPTED; it being noted that this is a single source contract as per the Procurement of Goods and Services Policy Section 14.4 e), as the required goods and/or services are being supplied by a particular supplier(s) having specialized knowledge, skills, expertise or experience in the provision of the service;

  b)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

  c)     the approval and authorization provided for in a) and b) above, BE CONDITIONAL upon the Corporation entering into a formal contract or having a Purchase Order or contract record relating to the subject matter of this approval. (2021-R05C)

   

  
  
  
  
  Motion Passed

2.4

Property Standards Related Demolition

• Moved by: E. Holder
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, the proposed by-law, as appended to the staff report dated June 22, 2021, BE INTRODUCED at the Municipal Council meeting to be held on July 6, 2021, to approve the demolition of an abandoned building at the municipal address of 120 Weston Street, City of London; it being noted that the property shall be cleared of all identified buildings, structures, debris or refuse and left in a graded and levelled condition, in accordance with the City of London Property Standards By-law and Building Code Act. (2021-P10D)

  
  
  
  
  Motion Passed

2.5

Single Source Approval – Open Space Solutions Incorporated

• Moved by: E. Holder
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated June 22, 2021, related to a Single Source Approval for Open Space Solutions Incorporated:

  a)     the contract for the construction of the play area in South-west Optimist District Park BE AWARDED to Open Space Solutions Incorporated, 1561 Moser-Young Road, Wellesley, ON, as a single source procurement (SS21-30) with a total value of $186,868.74 plus HST, in accordance with Sections 14.4 (e), and (i) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for the project BE APPROVED in accordance with the Sources of Financing Report, as appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-R04)

  
  
  
  
  Motion Passed

2.6

Homeless Prevention COVID-19 Response (SSRF Phase 3) – Single Source Procurement (SS21-29)

• Moved by: E. Holder
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report dated June 22, 2021, related to the Homeless Prevention COVID-19 Response (SSRF Phase 3) for a Single Source Procurement (SS21-29), as per The Corporation of the City of London Procurement Policy Section 14.5 a. ii, requiring Committee and City Council approval for single source procurements greater than $50,000:

  a)     extensions to the existing Purchase of Service Agreements BE APPROVED as set out in the Housing Stability Services COVID-19 Response Allocations, as appended to the above-noted staff report, with a combined total funding amount of $2,658,850 in 2021-2022 to provide a COVID-19 Response, and additional Housing and Support Services;

  b)     the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this matter; and,

  c)     the approval given, herein, BE CONDITIONAL upon The Corporation of the City of London entering into and/or amending Purchase of Service Agreements with the Agencies outlined in Schedule 1 of this report. (2021-S14/S08)

  
  
  
  
  Motion Passed

2.7

London Homeless Prevention Housing Allowance Program – Single Source Procurement (#SS 21-36)

• Moved by: E. Holder
  Seconded by: J. Helmer

  That, on the recommendation of the Deputy City Manager, Social and Health Development, the following action be taken with respect to the staff report dated June 22, 2021, related to the London Homeless Prevention Housing Allowance Program for a Single Source Procurement (#SS 21-36):

  a)     the funding increase to the existing Municipal Purchase of Service Agreement with St. Leonard’s Community Services BE APPROVED, at a total estimated increase of $381,000 (excluding HST), for the period of August 1, 2021 to December 31, 2021 to administer London’s Homeless Prevention Housing Allowances, as per The Corporation of the City of London Procurement Policy Section 20.3.e.ii, requiring City Council approval for contract amendments greater than $50,000 and where funds are available; and,

  b)     single source approval for administration of London Homeless Prevention Allowances BE APPROVED with London Cares Homeless Response Services (London Cares), at a total estimated cost of up to $63,000 (excluding HST), for a period between August 1, 2021 to December 31, 2021 to administer London’s Homeless Prevention Housing Allowances, as per The Corporation of the City of London Procurement Policy Section 14.4 for Single Source approval. (2021-S14)

  
  
  
  
  Motion Passed

3.

Scheduled Items

3.1

Strategy for High Acuity Homelessness

• Moved by: A. Kayabaga
  Seconded by: J. Helmer

  That the presentation, as appended to the Agenda, and the verbal delegation from S. Campbell, Ark Aid Mission, with respect to homes for those who have been deprived of housing and the importance of low-barrier options for stabilization and moving towards home, BE RECEIVED. (2021-S14)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

4.1

5th Report of the Animal Welfare Advisory Committee

• Moved by: J. Helmer
  Seconded by: S. Lewis

  That the following actions be taken with respect to the 5th Report of the Animal Welfare Advisory Committee, from its meeting held on June 3, 2021:

  a)     the following actions be taken with respect to the Sub-Committee Update:

  i)     the attached document, with respect to the proposal to limit the number of animals in foster homes, BE FORWARDED to Civic Administration for their review and consideration; and,
  ii)     E. Williamson, Ecologist, BE INVITED to a future Animal Welfare Advisory Committee meeting to provide information with respect to the City of London's Bird Friendly Designation; and,

  b)     clauses 1.1, 2.1, 2.2, 4.1 and 4.2 BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.2

School Planning

• Moved by: S. Lewis
  Seconded by: J. Helmer

  That the Civic Administration BE DIRECTED to provide an information report at a future meeting of the Community and Protective Services Committee with respect to the roles and responsibilities of the local school boards and how the City of London interacts with the boards related to the items listed in the communication, as appended to the Agenda, from Councillors S. Lewis and P. Squire; it being noted that the above-noted communication, with respect to this matter, was received. (2021-S13)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

4.3

London's Climate Emergency Declaration - Fireworks - REQUEST FOR DELEGATION STATUS

• Moved by: E. Holder
  Seconded by: S. Lewis

  That the communication from R. Amendola, as appended to the Agenda, and a verbal delegation from R. Amendola with respect to London’s Climate Emergency Declaration and Fireworks, BE RECEIVED. (2021-E00)

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

  Voting Record:

  
  
• Moved by: A. Kayabaga
  Seconded by: E. Holder

  Motion to approve the delegation request from R. Amendola BE APPROVED to be heard at this meeting.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Lewis
  Seconded by: E. Holder

  That the Deferred Matters List for the Community and Protective Services Committee, as at June 14, 2021, BE RECEIVED.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

6.

Confidential

• Moved by: E. Holder
  Seconded by: S. Lewis

  That the Community and Protective Services Committee convene In Closed Session for the purpose of considering the following:

  6.1. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2. Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  S. Lewis, S. Hillier, A. Kayabaga, E. Holder, M. Salih, and J. Helmer

  
  
  
  Motion Passed (6 to 0)

  The Community and Protective Services Committee convened In Closed Session from 5:13 PM to 5:22 PM.

  
  

7.

Adjournment

The meeting adjourned at 5:23 PM.