Corporate Services Committee

Report

Meeting #:	1st Meeting of the Corporate Services Committee
Date:	Tuesday, December 03, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Helmer ,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ALSO PRESENT:

• Councillor S. Lewis; M. Hayward, A.L. Barbon, I. Collins, B. Coxhead, K. Dawtrey, M. Galczynski, A. Hagan, L. Livingstone, A. Macpherson, D. Mounteer, K. Murray, D. O'Brien, C. Saunders, J. Taylor, B. Warner and B. Westlake-Power

  The meeting is called to order at 12:31 PM. 

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

1.2

Election of Vice-Chair for the term ending November 30, 2020

• Moved by: J. Morgan
  Seconded by: E. Holder

  That Councillor M. van Holst BE ELECTED Vice-Chair of the Corporate Services Committee for the term ending November 30, 2020.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.

Consent

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That items 2.1 to 2.3, BE APPROVED.  

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.1

Authorization for Temporary Borrowing

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated December 3, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on December 10, 2019, to authorize the Treasurer or Deputy Treasurer to borrow certain sums to meet current expenditures of The Corporation of the City of London for the year 2020.

  
  
  
  Motion Passed

2.2

Respectful Workplace Policy

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the City Manager and the Acting Director of Human Resources, the proposed by-law appended to the staff report dated December 3, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on December 10, 2019 to repeal Council Policy By-Law No. CPOL.-155-407, as amended by By-law No. CPOL.-155(a)-384, being “Workplace Harassment and Discrimination Prevention Policy” and replace it with a new Council policy entitled “Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination)”.

  
  
  
  Motion Passed

2.3

Declare Surplus - Portion of City-Owned Land - 65 Brisbin Street Abutting South Side of 81 Brisbin Street

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned land at 65 Brisbin Street, abutting the south side of 81 Brisbin Street, described as Part 2, Lot 94, Plan 484 C, containing an area of approximately 805 square feet, as shown on Schedule “A” of the staff report dated December 3, 2019, the following actions be taken:
  
  a)     the subject property BE DECLARED SURPLUS; and
  
  b)     the subject property (“Surplus Lands”) BE TRANSFERRED to the abutting property owner at 81 Brisbin Street, in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Issuance of Proclamations Policy

• Moved by: J. Helmer
  Seconded by: A. Kayabaga

  That the Civic Administration BE DIRECTED to bring forward a report to the Corporate Services Committee meeting to be held on January 6, 2020, with a revised draft proclamation policy that is similar to the policy of the City of Toronto and that would provide for the authority for municipal proclamations to be delegated. 

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, J. Helmer, J. Morgan, and A. Hopkins
  Nays: (1)	M. van Holst

  
  Motion Passed (5 to 1)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: M. van Holst
  Seconded by: A. Hopkins

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  4.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  4.2 Labour Relations/Employee Negotiations/Solicitor-Client Privileged Advice

  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor-client privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  4.3 Solicitor-Client Privileged Advice

  
  A matter pertaining advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:38 PM to 1:24 PM.

  
  

7.

Adjournment

The meeting adjourned at 2:16 PM.