Civic Works Committee

Report

The 6th Meeting of the Civic Works Committee

Tuesday, April 09, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• G. Dales, D. Escobar, D. MacRae, K. Oudekerk, A. Rammeloo, A. Rozentals, J. Stanford and J. Bunn (Committee Clerk)    

  Remote Attendance: E. Hunt, E. Skalski and S. Tatavarti

  The meeting was called to order at 9:31 AM.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That Items 2.1 to 2.6 BE APPROVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

4th Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the 4th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on March 20, 2024:

  a)    permission BE GRANTED by Municipal Council for the members of the Integrated Transportation Community Advisory Committee to tour the Transportation Management Centre; and,

  b)    clauses 1.1, 2.1, 3.1 and 6.1 BE RECEIVED. 

  
  
  
  
  Motion Passed

2.2

Contract Award RFT-2024-022 - Springbank Reservoir 2 Replacement and Expansion

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 9, 2024, related to Contract Award RFT-2024-022 Springbank Reservoir 2 Replacement and Expansion:

  a)    The bid submitted by Stone Town Construction Limited at its tendered price of $43,032,902.00 (excluding HST) BE ACCEPTED; it being noted that the bid submitted by Stone Town Construction Limited was the lowest of two bids received and meets the City's specifications and requirements in all areas;

  b)    Aecom Canada Ltd., BE AUTHORIZED to carry out the resident inspection and contract administration for the Springbank Reservoir 2 Replacement and Expansion project in accordance with the estimate, on file, at an upset amount of $3,769,075.00, including 10% contingency, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (RFT-2024-022); and,

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-F18)

  
  
  
  
  Motion Passed

2.3

Appointment of Consulting Engineers for the Infrastructure Renewal Program

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 9, 2024, related to the Appointment of Consulting Engineers for the Infrastructure Renewal Program:

  a)     the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2(e) of the City of London’s Procurement of Goods and Services Policy:

  i)    Spriet Associates London Limited BE APPOINTED consulting engineers to complete the pre-design, and detailed design of Contract 5 – Craig Street from Ridout Street to Wortley Road, reconstruction, in the total amount of $182,579.10, including contingency, (excluding HST);
  ii)    GM BluePlan Engineering Limited BE APPOINTED consulting engineers to complete the pre-design, and detailed design of Contract 6 – Evangeline Street from Second Street to Third Street, and Third Street from Dundas Street to Culver Drive, reconstruction, in the total amount of $380,677.00, including contingency, (excluding HST);
  iii)    Archibald, Gray & McKay Engineering Ltd. BE APPOINTED consulting engineers to complete the pre-design and detailed design of Contract 8 – Central Avenue, from Elizabeth Street to Ontario Street, reconstruction, in the total amount of $292,600.00, including contingency, (excluding HST);
  iv)    Dillon Consulting Limited BE APPOINTED consulting engineers to complete the pre-design and detailed design of Contract 9 – Rectory Street, from Little Simcoe Street to Florence Street, reconstruction, in the total amount of $249,689.55,including contingency, (excluding HST);

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, 

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-F18)

  
  
  
  
  Motion Passed

2.4

Single Source - Adelaide Wastewater Treatment Plant Clarifier Drive Replacement

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 9, 2024, related to a Single Source for the Adelaide Wastewater Treatment Plant Clarifier Drive Replacement:

  a)    the contract for supply and delivery BE AWARDED to Evoqua Water Technologies in the amount of $60,000.00 (excluding HST) as a single source award in accordance with Article 14.4.d of the Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2024-F18)

  
  
  
  
  Motion Passed

2.5

Adelaide Street North Bridge over the Thames River Rehabilitation - Detail Design and Tendering Appointment of Consultant Engineer

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 9, 2024, related to the Adelaide Street North Bridge over the Thames River Rehabilitation Detail Design and Tendering Appointment of Consulting Engineer:

  a)    Dillon Consulting Limited BE AUTHORIZED to carry out the detailed design and tendering in the amount of $250,350 (excluding HST) in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)    the financing for this contract amendment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

  d)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-F18)

  
  
  
  
  Motion Passed

2.6

Holtby Municipal Drain Petition and Request for Maintenance and Consultant Appointment

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated April 9, 2024, related to the Holtby Municipal Drain Petition and Request for Maintenance and Consultant Appointment:  

  a)    the petition for a New Branch and a Request for a Major Improvement to the Holtby Municipal Drain located in the area of Highbury and Glanworth Drive to benefit the drainage of 1510 Glanworth Drive, Township of Westminster BE ACCEPTED by the Council of The Corporation of the City of London under section 4 and 78 of the Drainage Act, and,

  b)    Spriet Associates London Limited BE APPOINTED under section 4 and 78 of the Drainage Act.  (2024-E09)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the Civic Works Committee Deferred Matters List, as at March 15, 2024, BE RECEIVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

6.

Adjournment

The meeting adjourned at 9:58 AM.